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Cal-OMS Submission - Cal-PM

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Compile, submit, or print a California Outcomes Measurement System (Cal-OMS) electronic submission file.

  • CalOMS is required for California DADP (Department of Alcohol & Drug Programs) reporting.
  • The compile process will re-compile all records that were on the previous compile's error report. Any corrected errors will be processed and remaining errors will stay on the current error report.
  • Values for the current first name, current last name and SSN are retrieved from the Update Client Data form.

Note: Cal-OMS has replaced CADDS reporting in the state of California.

Prerequisites:

  • A client must be entered into a Cal-OMS program through the Cal-OMS Admission form.
  • Data can be submitted for a client who has been discharged from a treatment program, if a Cal-OMS discharge ( Cal-OMS Discharge form) has not been submitted for that client and episode.
  • The location to store Cal-OMS submission files must be defined in the Facility Defaults form (Output Path On Server For Electronic Billing field).
  1. Go to: Avatar PM > Client Management > California Required EDI > Cal-OMS Submission
  2. In the Option field:
    • Select Compile to assemble myAvatar Cal-OMS information into a file. This file includes all clients who have been admitted in the Cal-OMS Admission form. Once compiled, this file can be printed or submitted.
    • Select Print to generate a report that details the Cal-OMS file.
    • Select Submit to create the Cal-OMS file. When this form is filed, a dialog will display the file name and storage location.
  3. In the Select File to Print/Submit field, select the Cal-OMS file.
    • If Print is selected (Option field) this field contains compiled and submitted Cal-OMS files.
    • If Submit is selected this field contains compiled Cal-OMS files.
    • The From Date shows one of the following:
      • The through date of the last submitted Cal-OMS file.
      • The date the file was compiled.
      • The date (From Date field) of the file selected in the Select File to Print/Submit field.
  4. The From Date field displays the last date of posting.
  5. In the Through Date field, enter the last date to include in the compiled file.
    Note: The through date must be the last date of the month, and must be before today's date.
  6. In the Create File field:
    • Select Final to create the Cal-OMS submission file.
    • Select Review to create a “draft” Cal-OMS file. The file can be compiled multiple times when Review is selected.
      • A Review File should only be created for a compile without errors as this can create duplicate records within the Finalized Submission File.
      • Netsmart Best Practice - Correct all mistakes before generating a review or final document. Use the Print Option to access the Error Report to identify errors in your file.
  7. Select Print Selected File Admission Information to generate a report that details Cal-OMS Client Admission information in the file.
  8. Select Print Selected File Discharge Information to generate a report that details Cal-OMS Client Discharge information in the file.
  9. Select Print Selected File Annual Update Information to generate a report that details Cal-OMS Annual Update information in the file.
  10. Select Print Selected File Provider No Activity Information to generate a report that details providers with no activity in the date range.
  11. Select Print Selected File Error(s) to generate a report that details errors in the file.
  12. Select Submit.
    Result: All newly compiled or created Cal-OMS Admission/Discharge files will be generated as Version 1.1.
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