HL7 Outbound Charges/Credits

Create a batch of charges/credits and transmit that batch information from myAvatar to a third party system via the HL7 interface. All charges/credits are temporarily stored within the myAvatar system until both are compiled into a batch of transactions and then posted to the HL7 interface. This process is not automated.

• Only one batch may exist in a compiled state at a given time.
• The compile batch process will include all those transactions in storage whose dates of service falls within the date range specified, inclusive. A transaction can only be included within a single batch. Once included, a transaction will NOT be available for pickup during any subsequent batch compile process. However, a batch that has only been compiled and not yet posted can be deleted. Once a batch is deleted, all included transactions are returned to temporary storage and so made available for pickup during any subsequent compile process.
• Once a batch has been compiled or posted a report will be launched to display the batch details. There is a separate section in the report for charge/credit errors. It is necessary that an ODBC connection be defined so that the included report can be run through the standard report viewer.
• Once a compiled batch has been selected, the included charges/credits are then sent to the HL7 interface ready to be sent to an ancillary system.

1. Go to Avatar PM > HL7 Interface > Charge Processing > HL7 Outbound Charges/Credits.
2. In the Action field, select:
   • Compile - compile a batch
   • Post - send a batch to HL7
   • Delete - delete a batch
   • View - view a batch
     Note: All batches can be viewed and deleted. If a posted batch is deleted, it will be permanently unavailable for viewing and re-posting. Only batches that have not yet been posted can be posted.
3. In the HL7 Charge/Credit Batch File field, select the specific batch file.
4. In the Batch Description field, enter a description to identify the batch.
5. In the Treatment Settings field, select the treatment settings to populate the Programs field.
6. In the Programs field, select the specific programs in which a service occurs to be included in the batch. If left blank, all programs are used regardless of treatment settings.
7. In the From and Through Date Of Service field enter the first and last dates of service to include in the batch. All services between these dates that have not already been sent across the interface will be included in the batch.
8. Click Process.

► Additional Sections

• Re-Post HL7 Outbound Charges/Credits

► Registry Settings

• Include CPT-4 / HCPCS Modifier
• Include Diagnosis
• Maximum Number Of Diagnoses To Include
• Patient Account Number
• Require Diagnosis

► SQL Tables

• hl7_o_charges
• hl7_o_charges_repost
• hl7_o_chg_crd_errors
• hl7_o_chg_crd_errors_rp
• hl7_o_ credits
• hl7_o_credits_repost