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Setup and Production Process

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myAvatar GL forms are used either to set up the components and defaults, or to run production processes. This information describes when/why to use each form.

Setup Steps
  1. Define the General Ledger Interface Components. The components are treatment string related items.
    Select the general categories that will be used to map to accounting chart of accounts. Up to six different components can be identified (including Financial Class, or Guarantor).
  2. Set up account numbers using the four dictionaries via Dictionary Update. Two for Charge Account Numbers and two for Payment/Adjustment Account Numbers.
  3. Map the GL account numbers to the G/L Components. This can be done using an excel spreadsheet and performing a table import via the Table Import For General Ledger Account Numbers form. You will need two files: a file for the Charge file, and a file for the Payment/Adjustment file.
  4. Map the default credit and debit codes for both Payments/Adjustments, and Charges through the General Ledger Payment/Adjustment Account Numbers (G/L Defaults for Pay/Adj section), and General Ledger Charge Account Numbers (G/L Defaults for Charges section) respectively.
Production Forms