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General Ledger Charge Account Numbers

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Set up Charge debit (DB) and credit (CR) account numbers.
  1. Go to: Avatar PM > Billing > General Ledger Interface > General Ledger Charge Account Numbers
  2. In the General Ledger Interface Component field, select the component to set up. This list is populated based on the selections made on the General Ledger Interface Components form.
    You will need to define a mapping for each of the components listed in this field.
  3. In the Credit General Ledger Charge Account Number field, select the credit code to map.
    Note: The default credit code (selected in the G/L Defaults for Charge section) cannot be mapped.
  4. In the Debit General Ledger Charge Account Number field, select the debit code to map.
    Note: The default debit code (selected in the G/L Defaults for Charge section) cannot be mapped.
  5. The Current General Ledger Interface Component Values field displays the current mapping associated with the selected component.
  6. If the chosen component is associated with a dictionary (e.g. Program, or Guarantor) select the value in the Interface Component Value (Dictionary) field. The values in this list will change based on the type of component selected.
  7. If the chosen component is associated with your existing chart of accounts, enter the value in the Interface Component Value (Text) field. This is a decision that should be made by your CFO or accounting staff.
  8. If the chosen component is associated with a staff member, select the individual in the Interface Component Value (Staff Member) field.
  9. If the chosen component is associated with a service code, select the code in the Interface Component Value (Service Code) field.
  10. Click File General Ledger Charge Account Numbers to save the mapping.

General Ledger Charge Account Numbers.jpg

Additional Sections

G/L Defaults for Charges

Use this section to define the default debit and credit charge account numbers in the General Ledger. With this, all charges and charge reversals for all individual services that are not included in the specific Treatment String Components are assigned those default credit or debit account numbers when included in the Charge Interface File of the General Ledger.

  1. In the Default Credit General Ledger Charge Account Number field, select the Charge Account number to route all charges to that are not covered by the General Ledger Interface Components form. The list is defined in the G/L Interface file (Data Element: 200) of the Dictionary Update form.
  2. In the Default Debit General Ledger Charge Account Number field, select the Debit Account number to route all charges to that are not covered by the General Ledger Interface Components form.
    The list is defined in the G/L Interface file (Data Element: 201) of the Dictionary Update form.
  3. Click File Default General Ledger Charge Account Numbers to save your settings.

GL Defaults for Charge Section.jpg

Print G/L Charge Table

  • Click Print General Ledger Charge Table to generate a report of the current charge code mappings, including the default codes for both credit and debit.
  • Click Print Crystal Report to view the table with a complete listing of all account numbers via a Crystal Report.