General Ledger Payment/Adjustment Account Numbers
Set up Payment/Adjustment debit (DB) and credit (CR) account numbers.
- Go to: Avatar PM > Billing > General Ledger Interface > General Ledger Payment/Adjustment Account Numbers
- In the General Ledger Interface Component field, select the component to set up. This list is populated based on the selections made on the General Ledger Interface Components form.
You will need to define a mapping for each of the components listed in this field. - In the Credit General Ledger Pay/Adj Account Number field, select the credit code to map.
Note: The default credit code (selected in the G/L Defaults for Pay/Adj section) cannot be mapped. - In the Debit General Ledger Pay/Adj Account Number field, select the debit code to map.
Note: The default debit code (selected in the G/L Defaults for Pay/Adj section) cannot be mapped. - The Current General Ledger Interface Component Values field displays the current mapping associated with the selected component.
- If the chosen component is associated with a dictionary (e.g. Program, or Guarantor) select the value in the Interface Component Value (Dictionary) field. The values in this list will change based on the type of component selected.
- If the chosen component is associated with your existing chart of accounts, enter the value in the Interface Component Value (Text) field. This is a decision that should be made by your CFO or accounting staff.
- If the chosen component is associated with a staff member, select the individual in the Interface Component Value (Staff Member) field.
- If the chosen component is associated with a service code, select the code in the Interface Component Value (Service Code) field.
- If the chosen component is associated with a payment/adjustment code (e.g. Payment/Adjustment And Transfer Codes), select the code in the Interface Component Value (Pay/Adj Code) field.
- Click File General Ledger Pay/Adj Account Numbers to save the mapping.
Additional Sections
G/L Defaults for Pay/Adj
Use this section to define the default debit and credit payment/adjustment account numbers in the General Ledger. With this, all payments, adjustments, and transfers for all individual services that are not included in the specific Treatment String Components are assigned to default credit or debit account numbers when included in the Payment/Adjustment Interface File of the General Ledger.
- In the Default Credit General Ledger Pay/Adj Account Number field, select the Pay/Adj Account number to route all charges to that are not covered by the General Ledger Interface Components form. The list is defined in the G/L Interface file (Data Element: 202) of the Dictionary Update form.
- In the Default Debit General Ledger Pay/Adj Account Number field, select the Debit Account number to route all charges to that are not covered by the General Ledger Interface Components form. The list is defined in the G/L Interface file (Data Element: 203) of the Dictionary Update form.
- Click File Default General Ledger Pay/Adj Account Numbers to save your settings.
Print G/L Pay/Adj Table
- Click Print G/L Pay/Adj Table to generate a report of the current Payment/Adjustment code mappings, including the default codes for both credit and debit.
- Click Print Crystal Report to view the table with a complete listing of all account numbers via a Crystal Report.