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Pre-Authorize Orders

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Authorize orders for a client before those orders are administered.

Avatar Order Entry > Order Entry Pre-Authorized Orders > Pre-Authorize Orders

  • Pre-authorized orders are orders that have been pre-approved by the appropriate users (such as physicians) for a selected client in the Order Entry User Definition form. Pre-authorized orders can be activated at any time by appropriate users (for example, nurses). Pre-authorized orders may be used for outpatient episodes.
  • Pre-authorizations expire once the number of pre-authorization days has passed. Expired pre-authorizations cannot be activated, but they can be renewed (click Renew Pre-Authorizations Of Orders Last Pre-Authorized).
  • The system stores the Practitioner ID of the user who files the pre-authorization if the user is associated with a Practitioner ID and the user definition indicates that the Practitioner ID should be used as the ordering practitioner. If no Practitioner ID is associated with the pre-authorization, the Name/Description of the user who filed the pre-authorization is used as the Ordering Practitioner Who Is Not Enrolled for the order created when activating a pre-authorized order.

Prerequisites:

  1. In the Select Client screen, enter the client name or ID and select. Click Select.
  2. In the Episode For Which The Selected Orders Are Pre-Authorized field, select the client episode.
  3. Click a command button to perform an action:
  • Click Select Orders To Pre-Authorize. The Orders Defined for Pre-Authorization screen displays orders defined for pre-authorization. Select the orders to be pre-authorized, click Ok. Multiple orders can be selected.
  • Click Select ALL Orders Defined For Pre-Authorization To Be Pre-Authorized to choose all orders that have been defined as pre-authorized.
  • Click Renew Pre-Authorization Of Orders Last Pre-Authorized to extend the number of days a pre-authorized order can be activated. The Orders Defined For Pre-Authorization screen displays pre-authorized orders that are available to be renewed. Select the orders to be renewed, click Ok.
  • Click Remove ALL Pre-Authorized Orders For Selected Client And Episode to delete all pre-authorized orders.
  1. The Pre-Authorization Action That Will Be Performed field displays the changes that will occur when this form is filed. This field is populated according to the command button that is selected above. This is a display-only field.
  2. The Orders Pre-Authorized By field displays the name of the user who pre-authorized the orders.
  3. In the Pre-Authorization Effective Date field, enter the pre-authorization effective date.
  4. In the Pre-Authorization Effective Time field, enter the pre-authorization effective time.
  5. For the Pre-Authorize For xx Days field, enter the number of days the pre-authorization will be effective.
  6. Click Submit.