Client Charge Input (Charge Fee Access) - PM

Enter services (charges) for a client.

• Entering a service posts the service fee to the client ledger, and adds the services to the client’s treatment history.
• The Cost Of Service field can be edited in this form and in the Client Charge Input (Charge Fee Access and Diagnosis Entry) form.

Prerequisites:

• A managed care authorization must be setup for the client in the Managed Care Authorizations form.

1. Go to: Avatar PM > Services > Ancillary/Ambulatory Services > Client Charge Input (Charge Fee Access).
2. In the Date Of Service field, enter the service date.
3. In the Client ID field, enter the client name or ID, and select.
4. In the Episode Number field, select the client episode.
5. For the Program field, select the client program.
6. In the Service Code field, enter the service code name or number, and select.
   Note: The service must be required by a client, or a client and practitioner (Service Required By field, Service Codes form).
7. In the Practitioner field, enter the practitioner name or ID, and select.
8. Click Display Managed Care Authorization Data to display managed care authorizations for the client, service code, and date of service.
9. In the Duration (Minutes) field, enter the service duration.
10. In the Location field, select the service location.
11. In the Co-Practitioner field, enter the practitioner name or ID, and select.
12. In the Cost of Service field, enter the service fee.
13. In the Additional Service Information field, select the applicable codes.
14. In the Psychotherapy Add-On Duration field, enter the add-on duration in minutes.
15. In the Add-On Notes field, enter any additional information related to the add-on.
16. Select Submit.

► Registry Settings

• Activate Program/Service Code Filter
• Allow Start - End Times To Extend Beyond Midnight
• Associate Client Charge With DSM Diagnosis
• Days After Discharge To Allow Services
• Default Attending Practitioner
• Enable Dental Billing
• Enable Evidence Based Practice Fields
• Enable Incident-To Practitioner
• Enable Non-Billable Leave Warning
• Fields to Include in Client Charge Input
• Fields to Retain After Filing Client Charge Input
• Incident-To Practitioner Default
• Include Accident Fields (Client Charge Input)
• Include Discipline
• Include First Billing Date
• Include Initial Treatment Date (Client Charge Input)
• Include Modifiers (Client Charge Input)
• Include Notes From Charge Input
• Include Original Service Code
• Include Referring Practitioner
• Include Referring Practitioner (Client Charge Input)
• Include Referring Provider
• Include Referring Provider (Client Charge Input)
• Include Service Status (Client Charge Input)
• Include Site Specific Fields From Client Charge Input Forms
• Include Start - End Times (Client Charge Input)
• Initial Treatment Date
• Override Liability Distribution
• Practitioner Not Enrolled Warning Type
• Program Access
• Recalculate Service Duration When Service Start - End Times Updated
• Restrict Practitioner Based On Discipline
• Restrict Practitioner Search By Program
• Use Start - End Times In Client Duplicate Service Check
• Use Start - End Times In Practitioner Duplicate Services Check

► SQL Tables

• SYSTEM.billing_tx_charge_detail
• SYSTEM.billing_tx_history
• SYSTEM.site_specific_tx_history
• SYSTEM.staff_tx_history