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Order Entry Forms Definition

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Define the information to be printed for administration records and physician order forms.

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Use the Order Entry Forms Printing form to print defined forms.

The Printed Time Format and Use Pharmacy Fill Details attributes of Order Entry Forms Definition will work with the Netsmart-supplied Crystal reports for Administration Record forms that can be generated with the Order Entry Forms Printing form. If your facility is not using the standard Netsmart-supplied versions of the Administration Record Crystal reports, the Printed Time Format and Use Pharmacy Fill Details attributes will not work unless the reports are modified by changing all references to fields from the 'OrderEntry.history_client_order' table to instead use fields from the 'OrderEntry.temp_history_client_order' table.

  1. In the Add/Edit Form Code field, select either Add New Code or Edit Existing Code. Add a new code or select an existing one.
  2. In the Form Description field, enter the description.
  3. For the Form Title To Be Printed field, enter the title.
  4. If appropriate, in the Deactivate Form Code field select Deactivate. Deactivating a form code makes the code unavailable in Order Entry, but does not delete it. The form code can be reactivated. This field is enabled only when editing a form definition.
  5. For the Forms Printing Output Option field, select the output option to be printed.
  • The "Administration Record (7 day grid)" option prints a 7-day charting grid; the "Administration Record" option prints a 31-day charting grid.
  • The "Administration Record (7 day grid Alternate Format 1)" and "Administration Record (Alternate Format 1)" forms are alternate versions of the standard Netsmart-supplied "Administration Record" forms. These alternate versions change the way information is formatted and where it is printed on the form. For example, the Order Description box includes the medication name at the beginning and the start date/time and stop date/time at the end, and includes the pharmacy system Rx#, when available.
  1. For the Order Types To Be Included field, select all order types to be printed.
  2. In the Allow Form To Be Run As An 'Update Form' field, select whether the form should not be allowed, should be allowed, or should be required to be printed as an Update form. An Update form includes only those orders that qualify for the selected form but were created on or after a date that is specified when the form is generated.
  3. In the For Administration Record Forms, X-Out Non-Administration Days field, select Yes to display an "X" in administration record forms for non-administration days. Clicking the X in the form displays information for the day.
  4. For the Printed Time Format (Supported forms Only) field, select the time format to be printed on the form. The time format affects the various time elements included on administration record forms including the start, stop, hold, and resume times and the hours of administration.
  5. For the Use Pharmacy Fill Details (When Available) For Order Descriptions (Supported Forms Only) field, select whether to include these details on the printed form.

The ability to use pharmacy fill details is dependent on your system having an inbound pharmacy fill details HL7 integration, and on the capability to store pharmacy fill details being enabled via the registry setting 'Store Fill Detail Received From Pharmacy.' The use of pharmacy fill details on Order Entry forms is optimized for pharmacy fill details available from RxConnect in an integrated environment.

  1. In the Include Routine / PRN /STAT / Other field, select the types of orders that should be included on the form.For the Include Orders That Require Validation field, select Yes to include orders that require validation. In the Include Expired Orders field, select Yes to include expired orders in the form.
  2. For the 'Incl. Exp. Orders For How Many Days Past Order's Stop Date' field, enter the number of days past the order stop date to include expired orders on the form. This field is enabled and required when 'Yes' is selected for the Include Expired Orders field.
  3. Click List All Form Definitions to generate a report that lists the form definitions for administration records and physician orders.
  4. For the Include Future-Start Orders field, select Yes to include orders that start in the future.
  5. In the Include Future-Discontinued Orders field, select Yes to include orders with a future Discontinue Effective Date/Time on the specified form. A future Discontinue Effective Date/Time is any date/time after midnight of the effective date specified when generating a form using the Order Entry Forms Printing form.
  • The Include Future-Discontinued Orders field should not be used in conjunction with any Crystal report that has not been modified to display the Discontinue Effective Date/Time for an order. 
  • If Yes is selected for this field and a form is printed using a Crystal report that has not been modified accordingly, orders that have a future Discontinue Effective Date/Time will be included in the report with the order's original Stop Date/Time printed instead of the Discontinue Effective Date/Time, and there will be no indication that these orders have been discontinued.
  1. Click Submit.