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OSHPD Submission - Cal-PM

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Compile, submit, or print an Office of Statewide Health and Planning (OSHPD) electronic submission file.

Information in this file is retrieved from the Admission form. If appropriate, submitted OSHPD files can be deleted through the Delete OSHPD Submitted File(s) form.

Prerequisites:

  • OSHPD files need to be in Windows format including a carriage return and line feed at the end of each row of data. If the FTP site changes the file to a UNIX format, the file must be converted before submission to the state. Notepad++ may be used to convert the file manually. Under the Edit menu, select EOL Conversion and choose Windows Format.
  • The client must have been admitted to a treatment program associated with OSHPD (Program Maintenance form).
  • The client must be associated with OSHPD billing through the Flag Client for OSHPD Submission form.
  • The location to store OSHPD submission files must be defined in the Facility Defaults form (Output Path On Server For Electronic Billing field).
  1. Go to: Avatar PM > Client Management > California Required EDI > OSHPD
  2. In the Option field:
    • Select Compile to assemble myAvatar OSHPD information into a file.
      Note: This file includes all clients who have been admitted into a treatment program associated with OSHPD billing. Once compiled, this file can be printed or submitted.
    • Select Print to generate a report that details the OSHPD file.
    • Select Submit (Create File) to create the OSHPD file.
      Note: When this form is filed, a dialog will display the file name and storage location.
  3. In the Select File to Print/Submit field, select the OSHPD file.
    • If Print is selected ( Option field), this field contains compiled and submitted OSHPD files.
    • If Submit is selected, this field contains compiled OSHPD files.
    • The From Date field shows one of the following:
      • The through date of the last submitted OSHPD file
      • The date the file was compiled.
      • The date ( From Date field) of the file selected in the Select File to Print/Submit field.
  4. In the Through Date field, enter the last date to include in the compiled file.
    Note: The through date must be the last date of the month, and must be before today's date.
  5. In the Hospital Identification Number field, enter the OSHPD assigned hospital number.
  6. In the Less Physician Dollars field, enter the physician's cost for treatment.
  7. In the Create File field:
    • Select Final to create the OSHPD submission file.
    • Select Review to create a “draft” OSHPD file.
      Note: The file can be compiled multiple times when Review is selected.
  8. Select Print Selected File Information to generate a report that details OSHPD information.
    Note: If the file contains errors (missing or incorrect OSHPD data), the information must be entered or corrected to submit the file.
  9. Select Print Selected File Error(s) to generate a report that details errors in the OSHPD file.
    Note: The report shows missing data in the OSHPD submission.
  10. Select Submit.
    Note: If the OSHPD file is being submitted, a dialog displays the file name and location.