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Avatar eMAR 2024 Update 5

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Product Requirements and Recommendations

Avatar CWS required
Avatar eMAR required
RADplus required

Recommended Update Level

Avatar CWS 2024 Monthly Release 2024.01.02
Avatar eMAR 2023 Update 21
Avatar eMAR 2024 Monthly Release 2024.01.02
RADplus 2024 Monthly Release 2024.01.02

Product Update Description

Avatar eMAR NX is enhanced to display the last date and time that an 'Administration Event' for an order was refused. In addition, an issue is resolved where changing a 'Date of Administration' and/or 'Time of Administration' and then voiding that 'Administration Event' does not adjust the inventory 'Current Quantity on Hand', when it should increment the 'Current Quantity on Hand' by the 'Dose' quantity said to have been administered on the voided 'Administration Event'. This issue could occur if Avatar eMAR 2023 Update 21 is installed.

Required Updates

None

Included Updates

None

Details
NEW1 CHANGED0 FIXED1
New (1)
eMAR NX - Last Refused Badge
Avatar eMAR NX is enhanced to display the last date and time that an 'Administration Event' for an order was refused.
Value Added: Enhances eMAR NX to display last refused Badge.
Topics
• eMAR NX • Order Entry Console
 
Fixed (1)
eMAR NX - Inventory
An issue is resolved to ensure that changing a 'Date of Administration' and/or 'Time of Administration' and then voiding that 'Administration Event' will adjust the inventory 'Current Quantity on Hand'.
Topics
• eMAR NX • Order Entry Console
 
Acceptance Tests
AV-87960 Summary | Details
eMAR NX - Last Refused Badge
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • eMAR
  • Orders This Episode
Scenario 1: eMAR NX - Last Refused Badge
Specific Setup:
  • The 'Avatar eMAR->General->Settings->->->Time Format Displayed in Avatar eMAR' registry setting must be set to "2".
  • The following extended attributes must be set in the 'eMAR Tabled Files' '(10000) Administration Event' dictionary for a dictionary code (Refused):
  • 'Successful Administration' = "No"
  • 'Client Refusal' = "Yes"
  • The following extended attributes must be set in the 'eMAR Tabled Files' '(10000) Administration Event' dictionary for a dictionary code (Nurse Administered):
  • 'Successful Administration' = "Yes"
  • 'Client Refusal' = "No"
  • A frequency code with administration times must exist. (3 Times A Day)
  • Please log out of the application and log back in after completing the above configuration.
  • A client must have an active episode whose program or unit are configured in the 'External Pharmacy Setup' form. (Client A)
  • “Client A” must have a ‘Date of Birth’, ‘Sex’ and address on file in the ‘Update Client Data’ form, as well as information filed in the ‘Allergies and Hypersensitivities’ form, ‘Diagnosis’ form, and in the ‘Height’ and ‘Weight’ fields in the ‘Vitals Entry’ form.
Steps
  1. Select "Client A" and access the Order Entry Console.
  2. Search for and select any pharmacy-type order code in the 'New Order' field.
  3. Select "3 Times A Day" in the 'Freq' field.
  4. Set the 'Start Date' field to yesterday's date and the 'Start Time' field to "12:00 AM".
  5. Populate all remaining required fields and click [Add to Scratchpad] and [Final Review].
  6. Validate the ‘Interactions’ dialog is displayed.
  7. Override all interactions and click [Save Override and Exit].
  8. Validate the 'Final Review' dialog is displayed.
  9. Select "None" in the 'Output' field and click [Sign].
  10. Validate the ‘Order grid’ contains the new order.
  11. Access 'eMAR NX'.
  12. Validate that the order is displayed with scheduled administration times.
  13. Click the [Scan Client], select any value and click [Save].
  14. Navigate to the "0900" column under yesterday's date.
  15. Click [0900 Due].
  16. Validate the 'Medication List' is displayed and click [Administer].
  17. Validate the ‘Order Acknowledgement’ dialog is displayed and click [Acknowledge].
  18. Validate the ‘Medication Education’ dialog is displayed and click [Educate].
  19. Validate the ‘Administration Event’ dialog is displayed.
  20. Set the 'Date of Administration' field to yesterday's date.
  21. Set the 'Time of Administration' field to "0900".
  22. Select "Refused" in the 'Administration Event' field.
  23. Click [Address Alerts].
  24. Override all alerts and click [Save Override(s)], [Close], and [Save].
  25. Validate a refused badge is displayed with "Refused: yesterday's date 0900".
  26. Navigate to the "0900" column under the current date.
  27. Click [0900 Due].
  28. Validate the 'Medication List' is displayed and click [Administer].
  29. Validate the 'Date of Administration' field contains the current date.
  30. Click [Time of Administration - Now].
  31. Select "Refused" in the 'Administration Event' field.
  32. Click [Address Alerts].
  33. Override all alerts and click [Save Override(s)], [Close], and [Save].
  34. Validate a refused badge is displayed with "Refused: current date current time".
  35. Click the ellipsis in the '0900' column under the current date and select "Edit Administration Event".
  36. Select a successful administration event in the 'Administration Event' field.
  37. Populate all remaining required fields.
  38. Click [Address Alerts].
  39. Override all alerts and click [Save Override(s)], [Close], and [Save].
  40. Validate a refused badge is displayed with "Refused: yesterday's date 0900".
  41. Set the 'Avatar eMAR->General->Settings->->->Time Format Displayed in Avatar eMAR' registry setting to "1".
  42. Log out of the application and log back in.
  43. Select "Client A" and access 'eMAR NX'.
  44. Validate a refused badge is displayed with "Refused: yesterday's date 09:00 AM".
Topics
• eMAR NX • Order Entry Console
AV-96448 Summary | Details
eMAR NX - Inventory
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • eMAR
  • eMAR NX - VOID ADMINISTRATION EVENT
  • Orders This Episode
Scenario 1: eMAR NX - Inventory - External Pharmacy Mode
Specific Setup:
  • The following extended attributes must be set in the 'eMAR Tabled Files' '(10000) Administration Event' dictionary for any dictionary code (Nurse Administered):
  • 'Successful Administration' = "Yes"
  • 'Client Refusal' = "No"
  • 'Decrement from Inventory on hand' = "Yes"
  • A client must have an inpatient episode whose program or unit are configured in the ‘External Pharmacy Setup’ form. (Client A)
  • “Client A” must have a ‘Date of Birth’, ‘Sex’ and address on file in the ‘Update Client Data’ form, as well as information filed in the ‘Allergies and Hypersensitivities’ form, ‘Diagnosis’ form, and in the ‘Height’ and ‘Weight’ fields in the ‘Vitals Entry’ form.
Steps
  1. Select "Client A" and access the Order Entry Console.
  2. Search for and select any pharmacy-type order in the 'New Order' field.
  3. Populate the required fields and click [Add to Scratchpad] and [Final Review].
  4. An 'Interactions' dialog may be displayed.
  5. Override all interactions and click [Save Override and Exit].
  6. Validate the 'Final Review' dialog is displayed.
  7. Select "None" in the 'Output' field and click [Sign].
  8. Validate the 'Order grid' contains the new order.
  9. Access 'eMAR NX'.
  10. Validate the order is displayed.
  11. Click [Scan Client].
  12. Select any value and click [Save].
  13. Click the ellipsis for the pharmacy-type order created and click "Inventory".
  14. Set the 'Quantity to Add or Remove' field to any value.
  15. Click [+] and click [Save].
  16. Perform an administration for the pharmacy-type order created.
  17. Click the ellipsis for the pharmacy-type order created and click "Inventory".
  18. Validate the 'Current Quantity on Hand' field displays the correct value.
  19. Check the 'Include Administration Events' checkbox.
  20. Validate an appropriate row is displayed for every successful administration.
Scenario 2: eMAR NX - Inventory - Community Provider
Specific Setup:
  • The 'Avatar Order Entry->Facility Defaults->General->->->Practitioner IDs That Are Non-Facility Community Providers' registry setting must be set to the staff member associated to the logged in user.
  • Please log out of the application and log back in after completing the above configuration.
  • A client must have an active episode. (Client A)
  • “Client A” must have a ‘Date of Birth’, ‘Sex’ and address on file in the ‘Update Client Data’ form, as well as information filed in the ‘Allergies and Hypersensitivities’ form, ‘Diagnosis’ form, and in the ‘Height’ and ‘Weight’ fields in the ‘Vitals Entry’ form.
Steps
  1. Select "Client A" and access the Order Entry Console.
  2. Search for and select any pharmacy-type order code in the 'New Order' field.
  3. Set the 'Freq' field to a value that contains administration times.
  4. Populate the remaining required fields, click [Add to Scratchpad], and [Sign].
  5. Validate an 'Interactions' dialog may be displayed.
  6. Override all interactions and click [Save Override and Exit].
  7. Access 'eMAR NX'.
  8. Validate the order created is displayed with administration times.
  9. Click [Scan Client].
  10. Select any value and click [Save]
  11. Click the ellipsis for the order created and select "Inventory".
  12. Set the 'Quantity to Add or Remove' field to any value.
  13. Click [+] and click [Save].
  14. Perform an administration for the pharmacy-type order created.
  15. Click the ellipsis for the pharmacy-type order created and click "Inventory".
  16. Validate the 'Current Quantity on Hand' field displays the correct value.
  17. Check the 'Include Administration Events' checkbox.
  18. Validate an appropriate row is displayed for every successful administration.
Topics
• eMAR NX • Order Entry Console