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Avatar SF 2024 Update 3

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Product Update Description

The following changes are made: 1) NYS OASAS 'Client Episode Client Admission/Discharge Report (PAS 46N)' form is updated in accordance with 2024 specifications. 2) The 'Client Discharge Report (45N)' form is modified to update the logic for the 'Was MAT prescribed by this program during this treatment episode?' field.

Required Updates

None

Included Updates

None

Details
NEW1 CHANGED0 FIXED0
New (1)
State Forms - NY PAS
The 'Client Episode Client Admission/Discharge Report (PAS 46N)' has been modified to support 2024 requirements. In addition, the 'Client Discharge Report (45N)' form is modified to updated to support additional logic for the 'Was MAT prescribed by this program during this treatment episode?' field.
Value Added: Meets 2024 regulatory requirements.
Topics
• Client Discharge Report (Pas 45N) • Crisis Episode Client Admission/Discharge Report (PAS 46N) • NX
 
Acceptance Tests
AV-95036 Summary | Details
State Forms - NY PAS
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Admission (Outpatient)
  • Client Admission Report (PAS 44N)
  • Client Discharge Report (PAS 45N)
  • Diagnosis
  • Discharge
  • NYS PAS Form Submission File Creation
  • State Form Dictionary Setup
  • Crisis Episode Client Admission/Discharge Report (PAS 46N)
Scenario 1: Client Discharge Report (PAS 45N) - NYS PAS Form Submission File Creation
Specific Setup:
  • User Definition:
  • Include 'Client Discharge Report (PAS 45)' in 'Chart View'.
  • Facility Defaults:
  • The 'Output Path On Server For Electronic Files' field is set to the location where the output files are stored. Note the path.
  • Program Maintenance: Identify a substance abuse program.
  • State Form Dictionary Setup:
  • Set up desired program(s).
  • Select State Form = New York State Client Admission Report (PAS 44N).
  • Select State Form Data Element = Program No. (10001).
  • State Form Text Value = desired value. Note the value.
  • Client:
  • A new client is admitted to the program identified above. Note client's id / admission date.
  • The diagnosis record is created for the client.
  • The 'Client Admission Report (PAS 44) has been filed.
  • The client has been discharged.
Steps
  1. Open the form 'Client Discharge Report (PAS 45N)'.
  2. Select desired client.
  3. Select the desired episode.
  4. Validate that the following fields have been added to the form: 'Was MAT Offered by this Program During this Treatment Episode?' and 'Was MAT Prescribed by this Program During this Treatment Episode?'.
  5. If 'No' is selected in 'Was MAT Offered by this Program During this Treatment Episode?', the 'Was MAT Prescribed by this Program During this Treatment Episode?' field is disabled.
  6. If 'Yes' is selected in 'Was MAT Offered by this Program During this Treatment Episode?', the 'Was MAT Prescribed by this Program During this Treatment Episode?' field is enabled and required,
  7. If 'No' is selected in 'Was MAT Prescribed by this Program During this Treatment Episode?', the 'Addiction Medication Used field defaults to 'None'.
  8. If 'Declined' is selected in 'Was MAT Prescribed by this Program During this Treatment Episode?', the 'Addiction Medication Used field defaults to 'None'.
  9. If 'Yes' is selected in 'Was MAT Prescribed by this Program During this Treatment Episode?', the 'Addiction Medication Used field will contain no predefined values and user can select items.
  10. Add data to all required fields and to desired optional fields.
  11. Submit the form.
  12. Close the form.
  13. Open the 'NYS PAS Form Submission File Creation' form.
  14. Populate the 'Provider ID No' with up to 5 digits.
  15. Set the 'Filter By PRU Number' field to 'No'.
  16. Select the month of discharge for the client identified above in the 'Month to report' field.
  17. Set the 'Re-Send Records Previously Sent' field to 'Yes'.
  18. Click [Create File].
  19. Verify the system displays all the records for the client for which the 'Client Discharge Report (PAS 45N)' form is filed.
  20. If desired, review the file created in the Facility Defaults output path and return to the form.
  21. Populate the 'Provider ID No' with up to 5 digits.
  22. Set the 'Filter By PRU Number' field to 'Yes'.
  23. 'Set the 'PRU Selected By' field to 'PRU'.
  24. Select the desired PRU value.
  25. Select the month of discharge for the client identified above in the 'Month to report' field.
  26. Set the 'Re-Send Records Previously Sent' field to 'Yes'.
  27. Click [Create File].
  28. Verify the system displays all the records for the client for the selected PRU number and for that program the 'Client Discharge Report (PAS 45N)' form is filed for the client.
  29. If desired, review the file created in the Facility Defaults output path and return to the form.
  30. Close the form.
Scenario 2: Crisis Episode Client Admission/Discharge Report (PAS 46N) - NYS PAS Form Submission File Creation
Specific Setup:
  • Facility Defaults:
  • The 'Output Path On Server For Electronic Files' field is set to the location where the output files are stored. Note the path.
  • State Form Dictionary Setup:
  • Set up desired programs.
  • Select State Form = New York State Client Admission Report (PAS 44N)
  • Select State Form Data Element = Program No. (10001)
  • State Form Text Value = desired value. Note the value.
  • Admission:
  • A new client is admitted in a program identified above.
  • Diagnosis:
  • The diagnosis record is created for the client.
  • Client Admission Report (PAS 44N):
  • Client admission report is filed for the clients admitted above.
  • Note the value of the ‘HIV Status Code’ field.
  • Discharge: Discharge the client.
  • Client Discharge Report (PAS 45N):
  • Client discharge report is filed for at least one client. Note the client id.
Steps
  1. Open the ‘Crisis Episode Client Admission/Discharge Report (PAS 46N)’ form.
  2. Enter the client in the ‘Select Client’ field matching the client used in the ‘Client Admission Report (PAS 44N)’ and 'Client Discharge Report (PAS 45N)' form.
  3. Select the same episode from the ‘Episode’ drop down list field as used in the ‘Client Admission Report (PAS 44N)’ form and 'Client Discharge Report (PAS 45N)' form.
  4. Verify that the value in the ‘HIV Status Code’ field is ‘Known to be Positive’ matches the value filed in the ‘Client Admission Report (PAS 44N)’ form.
  5. Populate all the required fields and any desired optional fields.
  6. Submit the form.
  7. Open the 'NYS PAS Form Submission File Creation' form.
  8. Populate the 'Provider ID No' with up to 5 digits.
  9. Set the 'Filter By PRU Number' field to 'No'.
  10. Select the month of admission for the clients identified above in the 'Month to report' field.
  11. Set the 'Re-Send Records Previously Sent' field to 'Yes'.
  12. Click [Create File].
  13. Verify the system displays all the records for the client for which the 'Client Admission Report (PAS 44N)', 'Client Discharge Report (PAS 45N)' and 'Crisis Episode Client Admission/Discharge Report (PAS 46N)' forms are filed.
  14. Set the 'Filter By PRU Number' field to 'Yes'.
  15. Set the 'PRU Selected By' field to 'PRU'.
  16. Select desired 'PRU'.
  17. Select the month of admission for the clients identified above in the 'Month to report' field.
  18. Set the 'Re-Send Records Previously Sent' field to 'Yes'.
  19. Click [Create File].
  20. Verify the system displays all the records for the client for the selected PRU number.
  21. Populate the 'Provider ID No' with up to 5 digits.
  22. Set the 'Filter By PRU Number' field to 'Yes'.
  23. Set the 'PRU Selected By' field to 'Program'.
  24. Select one of the programs identified in the setup section.
  25. Select the month of admission for the clients identified above in the 'Month to report' field.
  26. Set the 'Re-Send Records Previously Sent' field to 'Yes'.
  27. Click [Create File].
  28. Verify the system displays all the records for the client for the selected Program.
  29. Close the form.
Topics
• Client Discharge Report (Pas 45N) • Crisis Episode Client Admission/Discharge Report (PAS 46N) • NX