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Manage practitioner information - PM

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You can use the Practitioner Enrollment form to manage basic practitioner information.

Editing data for a practitioner does not edit the practitioner’s historical information. For example, if a practitioner was originally enrolled as a nurse, and has changed their designation to a nurse practitioner, modifying the practitioner’s title does not change the date of enrollment. It will appear as though the practitioner was a nurse practitioner since the original enrollment date. It is recommended that the original entry be deleted (terminated) and a new practitioner ID be created.

  • Some of a practitioner's demographic information can be updated after termination. To edit the remaining fields, the practitioner needs to be re-enrolled.
  • Once a practitioner is assigned an ID (automatically or manually), it cannot be changed. If a change is required, the practitioner must be terminated and re-enrolled manually assigning the new ID. Please be aware that when any reports are run involving the practitioner, both the terminated and newly assigned practitioner IDs will be present.
  •  Fields are added to the Practitioner Enrollment form via registry settings (see settings below). 
  1. Go to: Avatar PM > Practitioner > Practitioner Registration > Practitioner Enrollment
  2. In the Select Staff screen, search for and Select the practitioner.
    Note: If the staff member is not found, use the New Staff button at the bottom of the screen.
    Result: The Auto Assign dialog displays.
    • Select Yes to generate a staff ID number.
    • Select No to enter an ID number.
  3. Fill in as much practioner information as you can (including all required fields like Name, Date Of Birth, Registration Date, Office Address, etc.)
    Note:     Enter the practitioner name using the format LAST,FIRST. 
    Important: The employment date cannot be changed after this form is submitted. 
  4. In the Office Contact field, search for and select a staff member who is the practitioner's office contact person. (This may not be an myAvatar ) System Administrator.)
  5. In the ARRA Reportable Measures field, select Yes to support ARRA forms and reports.
  6. In the ARRA Practitioner Type field, select the type of practitioner.
  7. In the Program Association field, select the applicable programs for the staff member.
  8. In the NPI Number field, enter the staff member's unique 10-digit identification number, if applicable.
  9. In the Practitioner Language field, select the applicable languages.
  10. Go to: Link Staff to Performing Provider - subsection.
  11. In the Staff EVV ID field, enter the identification value.
  12. In the Office Location ID field, enter the identification value.
  13. In the Secondary Provider Identification Number field, enter the identification number.
  14. In the Fax Number field, enter the fax number.
  15. In the Email Address field, enter the associated email address.
  16. In the Staff EVV Type field, enter the applicable type. 
  17. When finished, click Submit.
► Additional Sections
► Registry Settings
► SQL Tables
  • STATEFORM.staff_enrollment_history
  • SYSTEM.site_specific_staff_enrollment
  • SYSTEM.staff_enrollment_history
► Test Script

For implementing new systems or new functionality, download the following standard test script for this feature. Please contact your Netsmart representative for more information about Test scripts.