Foster Care Introduction

The Foster Care Module is an myAvatar MSO-based solution that helps you to track foster homes, foster home members, foster children, their placement, and service recording. It provides the ability to compile dates and services for the purpose of identifying the reimbursements to be provided to the foster home(s).

•  Prior to utilizing the Foster Care Module, Netsmart strongly recommends installing the updates and performing thorough testing in a test region.
• You will need to download various updates from the Update Portal after being upgraded to the myAvatar platform.
• There is a requirement to contact Netsmart for professional services to turn on the ability to use the Foster Care forms.

The following forms must be filed in order to equip the Foster Care Module for use: 

• CPT Code Definition
  • Set up the code to be used as the daily placement service.
  • Set up any code to be used to track services provided by the foster family for reimbursement.
  • This is needed by the following forms:
    • Foster Care Defaults
    • Foster Child Placement
    • Foster Care Service Entry​​​​​​​
• Provider Fee Definition
  • Set up the usual and customary reimbursable fees for services utilized within the Foster Care Program.
  • This is needed by the following forms:​​​​​​​
    • Foster Care Compile
    • Foster Care Service Entry​​​​​​​
• Funding Source
  • If all clients have the same funding source, this can be used as a default.
  • This is needed by the following forms:​​​​​​​
    • Foster Care Service Entry
    • Foster Care Placement​​​​​​​
• Adjustment Code Definition
  • Set up an adjustment code to be used when placements need to be backed out of the system.
  • This is needed by the following form:​​​​​​​
    • Retro Claim Adjudication

Using the myAvatar PM Admission form, admit a foster child into an outpatient program.

Admitting a child into the Foster Care Program will allow for the child to be accessed within the Foster Care Module.

If an additional assessment is necessary, it is expected to be a modeled form created during implementation.

► Glossary of Terms

• Foster Child - The entity identifying the child to be placed in the care of a Foster Home. (PM Client Entity)
• Foster Home - The entity the Foster Child will be assigned to as the Foster Home. (MSO Contracting Provider)
• Application - Identifying initial interest/referral for a potential Foster Home.
• Registration - Identifying when an applying or referring Foster Home is considered active within the Foster Care Program.
• Foster Home Member - Any person registered within the Foster Care module identified as having continuous involvement with the Foster Child and therefore needs to be tracked within the module. (MSO Performing Provider)
• Foster Home Member Association - This term identifies the process of assigning Foster Home Members to the appropriate Foster Homes.
• Placement - This term is used to identify assigning a Foster Child to a Foster Home and is the basis for calculating reimbursable days to the Foster Home.
• Placement Disruption - This term identifies the ability to indicate when the Foster Child was not “in the home” and therefore the Foster Home may not be reimbursed for those days.

► Registry Settings

• Enable Foster Care Module