Enter admission information - inpatient - PM

Enter clients into an inpatient treatment program.

• By default, admissions are not permitted to be processed from the BUILD environment. To enable this functionality, please contact your Netsmart representative.
• The Admission (Outpatient) form is used to admit clients into an outpatient treatment program.
• The Netsmart InfoButton can be added to the bottom of the main Admission section of this form to allow you quick access to the Medline Plus webpage. Please contact your Netsmart representative to have this enabled in your system.
• Clients admitted through the Pre Admit form must be discharged (Pre Admit Discharge form).

Prerequisite: 

• Admit a New Client or Admit a Previously Registered Client.

1. Go to Avatar PM > Client Management > Episode Management > Admission.
2. The Facility, Episode Number, and Client Name fields display the client information already entered.
3. If you know the Sex and Date Of Birth for the client, enter the information.
4. In the Pre-admit/Admission Date field, enter the admission date. If appropriate, the date can be changed using the Change Program/Admission Date form.
5. In the Pre-admit/Admission Time field, enter the admission time.
6. In the Program field, select the treatment program.
   • The Allow Admission To File/Edit Pre-Admits registry setting can affect the Program field.
7. The Treatment Setting, Treatment Service, and RRG fields display information associated with the program.
8. In the Type Of Admission field, select the admission type.
9. For the Source Of Admission field, select the admission source.
10. In the Admitting Practitioner field, enter the practitioner name or ID, and select.
11. In the Attending Practitioner field, enter the practitioner name or ID, and select. Attending practitioners can be re-assigned to the client throughout the client episode.
12. The Team Assignment field assigns the client to a team practitioner's caseload. This field populates based on the Program, Unit, and Individual Client Assignment from the Team Definition form.
    Note: The client cannot be assigned to the team caseload if the team assigned during admission has the Disable Adding Clients to Caseload field set to Yes on the Team Definition form.
13. In the Practitioner Type field, select the type of practitioner.
14. In the Facility Chart Number field, enter a secondary identifier in addition to the assigned patient ID.
15. In the Social Security Number field, enter the client’s social security number.
    Note: Access to the Social Security Number field is defined in the User Definition, and User Role Definition forms (Social Security Number Access field). This is defined by a system administrator. The user may be able to:
    • Enter new data for a client, edit and view data.
    • Enter new data for a client, and view data.
    • Enter new data for a client.
16. In the Perform Discharge Alert field, select Yes to display a warning message when a client is discharged or goes on leave.
    • Discharge alerts are managed in the Discharge Alert Input form.
    • If Yes is selected, in the Type Of Alert field, select the alert type.
17. In the Reason For Contact field, select the reason.
18. In the Disposition field, select the arrangement made for the client.
19. For the Custody field, select the client's custody status.
20. In the Custody Effective Date field, enter the date, if applicable.
21. In the Presenting Problems fields, select the client problems present when the client was admitted.
22. In the Permission To Contact After Discharge field, select Yes if the client can be contacted after discharge.
23. In the Allow Visitations field, select the response.
24. In the Accompanying Person Relationship field, select the person's relationship to the client.
25. In the Accompanying Person Name and Address fields, enter the name and address of the person accompanying the client (if available).
26. In the Received Copy Of Client Rights field, select Yes if the client received a copy of their rights.
27. In the Advanced Directive field, select Yes if the client submitted an advanced directive.
28. In the Advanced Directive Note field, enter advanced directive information.
29. In the Is this a Transition in Care? field, select whether or not this admission marks a transition in the client's care. This field is used to record incoming transition of care that typically come from a referral for meaningful use measures.
    • If Yes, enter the dates for the prior admission in the Previous Hospital Admission Date, and Previous Hospital Discharge Date fields.
30. When finished, click Submit.

► Additional Sections

• Demographics
• Other Client Data
• Inpatient/Partial/Day Treatment
• Comments

► Dictionary Values

• Accompanying Person Relationship
• Source of Admission
• Type of Admission
• Allow Visitations
• Custody
• Discharge Alert Input
• Disposition
• Permission To Contact After Discharge
• Practitioner Type
• Presenting Problems 
• Reason For Contact
• RRG
• Treatment Service
• Type Of Alert

► Registry Settings

• Add Additional Policy Numbers
• Add Bed Management To Admission
• Add Citizenship To Client Demographics
• Add Confidential Address
• Add Default Days For Expected Discharge
• Add Detailed Client Name
• Add Expected Discharge Date To Admission
• Add Mailing Address
• Add Multi-Select Ethnic Origins
• Add Multi-Select Language To Demographics
• Add Multi-Select Race To Demographics
• Additional Dictionary Values
• Admission - Default Practitioner
• Admission - Fields Required
• Age Display Format
• Allow Active Pre-Admits And Admits
• Allow Admission To File/Edit Pre-Admits
• Allow Creation Of New Client
• Allow Creation Of New Client Custom Message
• Allow Creation Of New Episode
• Allow Discharge To File/Edit Pre-Admits
• Allow Editing Charge Codes In Bed Management
• Auto Assign Next ID
• Bed Management - Form Assignments
• Clear Service Codes When No Default Values Exist
• Client Demographics - Additional Fields
• Convert Client Address to All Uppercase
• Days After Admission to Show Admitting Caseload
• Days After Admission To Show Attending Caseload
• Default Admitting Practitioner At Admission
• Default Attending Practitioner At Admission
• Default Program Address Information
• Default Service Codes By Program or Unit
• Define All Admissions as a Transition in Care
• Display Clients With Only Policy Numbers in Client Search
• Duplicate Date/Time Checking
• Enable Admission Data Defaulting
• Enable Automatic Room And Board
• Enable Default Guarantor Assignment
• Enable Enrollments
• Enable Multiple Active Partial Hospitalization Admission Validation
• Enable NRI/ORYX Reporting
• Enable Program Search
• Enable Real-Time 270/271 Submission
• Gender Display
• Include Ethnic/Gender Based Provider Preference
• Number of Daily Charge Codes
• Practitioner Not Enrolled Warning Type
• Require Attending Practitioner At Admission
• Require Presenting Problem-Primary At Admission
• Require Source of Admission for Outpatient Admissions
• Require Veteran At Admission
• Restrict Movements for Verified Units
• Room Sex Validation
• Skip Deleted Episode Numbers When Opening New Episodes
• Social Security Number Fields To Display
• Support Foreign Address
• Support Foreign Address For Client
• Support Pseudo Social Security Numbers
• Switch Service Drop-Down To Process Search
• Time Verifications

► SQL Tables

• STATEFORM.patient_demographic_history
• SYSTEM.admission_data
• SYSTEM.admission_data_other
• SYSTEM.admission_practitioner
• SYSTEM.audit_changed_preadmit
• SYSTEM.discharge_alert_data
• SYSTEM.episode_history
• SYSTEM.history_attending_practitioner
• SYSTEM.history_bed_assignment
• SYSTEM.history_partial_hosp
• SYSTEM.patient_current_demographics
• SYSTEM.patient_demographic_history
• SYSTEM.site_specific_admission
• SYSTEM.view_episode_summary_admit
• SYSTEM.view_episode_summary_discharge

► See Also

• How to Change a Pre-Admit Episode to an Admission Episode

► Test Scripts

For implementing new systems or new functionality, download the following standard test script for this feature. Please contact your Netsmart representative for more information about Test scripts.

• myAvatar NX Test Script - PM - Admission.docx