Receive inventory
Use the Receive Inventory form to enter a new inventory shipment in myAvatar AM. The medication type, amounts received, label numbers, and expiration dates are tracked as well as the inventory location and internal number if necessary.
Prerequisite:
- The Inventory Type Maintenance form is completed so that the Inventory Type appears in the Receive Inventory form.
- Go to the Receive Inventory form.
- Select the appropriate inventory type from the dropdown list.
- Enter the lot number and the lowest bottle number from the shipment using the format lot number-bottle number.
- Enter the Inventory Expiration Date listed on each bottle.
- Enter the Order Number for the shipment.
- Add a note. A note is mandatory for each submission. If there is anything out of the ordinary for the shipment, document that here. If not, it is recommended that you document your initials and the initials of a witness, if applicable, and the date and time the shipment was received.
- Verify that the entire form is complete and the information is accurate.
- Select Submit on the left side of the screen.
- You are asked to confirm the label numbers being received. Triple-check that the numbers are correct, then select Yes.
Note: If you submit incorrect label numbers at this point, you will have to modify each label number individually to correct the mistake. It is recommended that someone else perform a 'read-back' of the lot and label numbers being received. - If the lot or bottle numbers are incorrect, select No to cancel the submission and return to the Received Inventory form.
- After you confirm the label numbers and select Yes, you are asked if you want to return to the form. If you have more inventory to receive from the shipment, select Yes and go through the process with the new inventory types and/or label numbers. Otherwise, select No.