Batch Transaction Posting

Batch Transaction Posting

Enter the common batch information. Information entered here defaults to appropriate fields in the Transactions To Post section.

1. Go to: Avatar CFMS > Account Management > Batch Transaction Posting
2. The Amount Posted field displays the total amount of all transactions posted in the batch. When a debit batch is posted, this number displays as a negative amount.
3. In the Batch Amount to Post field, enter the total amount to be posted.
4. In the Default Transaction Code field, select a transaction code. Transaction codes are created in Add or Edit Transaction Codes.
5. In the Default Date of Transaction field, enter the transaction date.
6. In the Default Check Number field, enter the number.
7. In the Default Description of Transaction field, enter the description.
8. In the Default Receipt Number field, enter the number.
9. In the Print Check(s) field:

• Select Yes to print the checks for the batch transactions.
• Select No to create transactions where no check is used.
  Note: All transactions in the batch are printed on checks to a single recipient.

9. In the 'Check Payee Line' fields, enter the information to display on the check.
10. In the Check Date field, enter the date to print on the check.
11. In the Check Description field, enter the description.
12. Click Print Transaction Information to check the transactions that have been entered before filing.

Transactions To Post

Enter the clients that are associated with the batch. In addition to selecting the client, the user enters the account and transaction information in preparation for posting. It is the information entered in this section that is actually posted to the client accounts. Default information from the Batch Transaction Posting section populates the appropriate fields of this section to streamline the process. These defaults can be changed as needed for the individual batch entries.

1. The Transactions To Post field consists of the Transactions To Post table and three buttons:

• The Transactions To Post table displays the individual batch entries of this batch. An existing entry can be selected for editing or deletion by clicking it. This table is sorted by client name.
• Click the Add New Item button to add a transaction entry to the batch. A new row is added to the Transactions To Post Table. The remaining fields are cleared for new information.
• Click the Edit Selected Item button after clicking an existing entry. The data entry fields display the information from the selected batch entry. The grey text fields are those that cannot be edited.
• Click the Delete Selected Item button after clicking an existing entry to delete the item.

2. In the Client Name or # field, enter the name or ID number and select a client from the list.
3. In the Account Number field, select the account number. This list only reflects the open accounts created for the client in the Account Registration form.
4. The Balance field displays the total balance of the account. Any soft or hard holds are not reflected in this balance.
5. In the Date of Transaction field, enter the date.
6. In the Transaction Code field, select a transaction code. Transaction codes are created in the Add or Edit Transaction Codes form.
7. In the Enter Dollar Amount field, enter the dollar amount of the transaction. This amount is added to the total for all of the batch entries and displayed in the Amount Posted field of the Batch Transaction Posting section. If this is a debit transaction, the number is added as a negative number.
8. In the Check Number field, enter the check number used for the withdrawal.
9. In the Receipt Number field, enter the receipt number used for the deposit.
10. In the Withdrawal Number field, enter the number associated with the withdrawal.
11. In the Description Of Transaction field, enter a description to accompany the transaction.
12. In the Select Vendor field, enter the vendor name or ID number. Select the vendor. This field contains all of the vendors that are currently entered in the system. See Vendor Registration for more information.
13. In the 'Check Payee Line' fields, enter the information to display on the check.
14. Click Submit.
15. If Print Checks is set to Yes, a report is generated that is formatted in check printing format. This report contains the checks for all of the debit transaction batch entries.

► Dictionary Value

• Print Check(s)

► Registry Settings

• Allow Future Date As Transaction Date
• Allow Only The Same Check Number
• Allow Trans Date Before Last Posted Date
• Automatic Check Number Generation
• Combine entries with same check number
• Enable Post Client Funds To PM Functionality
• Enable Select Vendor Functionality
• Make 'Check Number' And 'Receipt Number' Fields Required