Add or Edit Transaction Codes

Manage transaction codes.

1. Go to: Avatar CFMS > System Maintenance > Add or Edit Transaction Codes
2. Click Print Transaction Codes to generate the report that details all of the transaction codes in the system.
3. In the Add or Edit Transaction Codes field:

• Select Add Code to create a new code.
  In the Transaction Code To Add field, enter the new transaction code.
• Select Edit Code to modify an existing code.
  In the Transaction Code field, select an existing transaction code.

3. In the Description Of Transaction Code field, enter the new transaction code description.
4. In the Credit Or Debit Transaction field:

• Select Credit for transaction codes that increase the available account balance.
• Select Debit for transaction codes that decrease the available account balance.
  Note: Once a transaction code has been created with one of these values, it can never be changed.

5. In the Is This A Hold Code field:

• Select Yes if the transaction code is to be used as a hold code. If Yes is selected, this code will be available in the Transaction Code field on the Funds Hold Entry form.
• Select No if a code is not to be used as a Hold Code. If No is selected, this code will be available in the Transaction Code field on the following forms:
  • Individual Transaction Posting
  • Fast Transaction Posting - Debit codes only
  • Monthly Interest Posting - Credit codes only
  • Daily Interest Posting - Credit codes only
  • Schedule Individual Check Generation Into Work List - Debit codes only
  • Recurring Credit Or Debits
  • Recurring Transaction Worklist
  • Schedule Recurring Check Generation Entry
  • Define Client Funds Interface to PM - Debit codes only
  • Edit Un-posted Scheduled Check Batch File From Work List

6. In the Is this a Hard or Soft Hold field select one of the following:

• Hard Hold Logic
• Soft Hold Logic

7. In the To Be Used In Individual Posting field:

• Select Yes for codes used in individual transactions. If Yes is selected, this code will be available in the Transaction Code field on the following transaction posting forms:
  • Individual Transaction Posting
  • Batch Transaction Posting
  • Fast Transaction Posting - Debit codes only
  • Monthly Interest Posting - Credit codes only
  • Daily Interest Posting - Credit codes only
  • Schedule Individual Check Generation Into Work List - Debit codes only
  • Individual Check Generation
  • Define Client Funds Interface to PM - Debit codes only
  • Edit Un-posted Scheduled Check Batch File From Work List
• Select No for codes designed only for recurring transactions. Transaction codes can be defined to be used for both individual and recurring transaction posting forms:
  • Recurring Credit Or Debits
  • Recurring Transaction Worklist
  • Schedule Recurring Check Generation Entry

8. In the To Be Used For Recurring Posting field:

• Select Yes for codes used in recurring transactions. Click Yes to include this code for the following recurring transaction posting forms:
  • Recurring Credit Or Debits
  • Recurring Transaction Worklist
  • Schedule Recurring Check Generation Entry
• Select No for individual transaction codes that are designed only for individual transactions. Transaction codes can be defined to be used for both individual and recurring transactions. Individual transaction codes are available in the following transaction posting forms:
  • Individual Transaction Posting
  • Batch Transaction Posting
  • Fast Transaction Posting - Debit codes only
  • Monthly Interest Posting - Credit codes only
  • Daily Interest Posting - Credit codes only
  • Schedule Individual Check Generation Into Work List - Debit codes only
  • Edit Un-posted Scheduled Check Batch File From Work List

9. In the Security Level For Use Of This Code field, select the security level required for a user to access the code. Security levels are defined in the User Definition and User Role Definition forms of RADplus Utilities.
10. In the Is This a 1099 Code (Y/N) field:

• Select Yes to include transactions associated with the code in a 1099 form.
• Select No to exclude transactions associated with the code in a 1099 form.

11. Click Submit.