Create a User

System administrators use the User Definition form to create a new user in myAvatar. The form has several sections so when creating a new user it is important to complete all sections.

1. Go to RADplus Utilities > System Security > User Maintenance (Search for User Definition).
2. Enter the User ID for the new user.
   Note: User IDs cannot contain spaces but can contain numbers, letters, and periods.
3. Enter the User Description.
4. For Is this user a system administrator, select Yes if the user is a system administrator.
   Note: Only system administrators can assign another user system administrator access.
5. The System Generated Password field displays the user's password. You can click Generate New Password to display a different user password.
6. For the Password Term Duration (Days), enter the number of days the password is active.

• The number entered in the Default Term Duration (Days) field (System Security Defaults form) populates this field, and can be edited.
• If a password expires, a new password must be assigned in this form.

7. Select Yes for Allow User Renewal, to allow the user to renew an expired password.
8. For the Reminder Notice Number of Days, enter the number of days before the password expires to remind the user to change it. The number entered for the Default Number of Days for Reminder Notification in the System Security Defaults form populates this field and can be edited.
9. Select the appropriate option for Associate User with a User Role:

• Select Yes to assign the user to a user role.
  • User Roles are set up in the User Role Definition form.
    • All access and permissions settings for the user role are applied to the user.
    • The following sections in the User Definition form are deactivated:
      Forms and Tables, Document Management, Workflow, Appointment Scheduling, and Document Routing.
• In the User Roles field, select the check box next to each user role you want to assign to the user.
  • If multiple user roles are selected, the lowest security for the selected user roles is applied to the user.
  • Security for user roles is defined in the User Role Security Level field in the User Role Definition form.
• Select No to define the user independently of any user role.
  This allows the facility to define the access and permissions for the individual user.

9. Select the appropriate option for Allow User Role Customization:

• Select Yes to apply the basic permissions associated with the user role, while adding further customization for the individual user.
  • Selecting Yes enables the following sections:
    Forms and Tables, Document Management, Workflow, Appointment Scheduling, and Document Routing.
    The fields in these sections will populate with the settings defined for the user role. These settings can be changed for that individual user.
  • If the user roles are modified in the User Role Definition form, these modifications will not affect the individual user in this form. These changes can be manually updated in the User Definition form for the user.
• Select No to use the user role as defined.
  • The user definition is linked to the user role. Any future changes to the user roles will also change the user's access and permissions.
  • The first user role listed alphabetically is associated with the user's Home View and Chart View.
    If the user is associated with multiple user roles, Chart Review forms display from all user roles sorted alphabetically by user role name (choose the Select Chart Review Forms field in User Role Definition).
    For example, if the user roles 'Billing' and 'Clinical' are assigned to a user, forms associated with 'Billing' will display first, then forms associated with the 'Clinical' user role.