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System Maintenance - Maintain Hospital Bed File - Cal-PM

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Maintain the record of hospital bed assignments.

  • Information entered in this form affects every myAvatar form where a client is assigned to a bed.
Add a Room

Note: When adding a room, at least one bed must also be created. To add a bed to an existing room, select the room from the Room drop-down menu and skip to step #5.

  1. Go to Avatar PM > System Maintenance > System Definition > Maintain Hospital Bed File.
  2. In the Add Or Edit Existing field, select Add.
  3. In the Unit field, select the unit.
  4. In the New Room field, enter the room name.
  5. In the Active Room field, select Yes if the room is active; select No if it is inactive.
  6. In the New Bed field, enter the bed name.
    1. New beds added to an inactive room will also be inactive. To activate a bed, first activate the room and then activate the bed (Active Bed field).
  7. In the Active Bed field, select Yes if the bed is active.
  8. In the Licensed/Unlicensed field:
    • Select Licensed if the bed will be used for booking, and billing.
    • Select Unlicensed if the bed will be used for overbooking an appointment, or to reserve an occupied bed.
  9. In the Medicare Certified field, select Yes if the bed is Medicare certified.
  10. In the Medicaid Certified field, select Yes if the bed is Medicaid certified.
  11. Select Submit.
Edit a Room or Bed
  1. Go to Avatar PM > System Maintenance > System Definition > Maintain Hospital Bed File.
  2. In the Add Or Edit Existing field, select Edit.
  3. In the Unit field, select the unit.
  4. In the Room field, select the room. Rooms associated with the unit are available.
  5. To edit a room, in the Active Room field, select Yes if the room is active; select No to inactivate a room.

 Inactivating a room will inactivate all beds associated with the room. If an inactive room is activated, all beds in the room need to be individually activated (Active Bed field).

Edit a Bed
  1. Go to Avatar PM > System Maintenance > System Definition > Maintain Hospital Bed File.
  2. In the Add Or Edit Existing field, select Edit.
  3. In the Unit field, select the unit.
  4. In the Room field, select the room. Rooms associated with the unit are available.
  5. In the Bed field, select the bed. Beds associated with the room are available.
  6. In the Active Bed field, select Yes if the bed is active.
  7. In the Licensed/Unlicensed field:
    • Select Licensed if the bed will be used for booking, and billing.
    • Select Unlicensed if the bed will be used for overbooking an appointment, or to reserve an occupied bed.
  8. In the Medicare Certified field, select Yes if the bed is Medicare certified.
  9. In the Medicaid Certified field, select Yes if the bed is Medicaid certified.
  10. Select Submit.
Room / Bed Name Change Section

To rename a room or bed, use the Room / Bed Name Change section.

  1. Go to Avatar PM > System Maintenance > System Definition > Maintain Hospital Bed File.
  2. Select Room/Bed Name Change from the left.
  3. In the Unit field, select the unit.
  4. In the Room field, select the room. Rooms associated with the unit are available.
  5. If renaming a room, enter the new name in the Room Name field.
  6. If renaming a bed, select a bed from the Bed field. Beds associated with the unit are available.
  7. Enter the new bed name.
  8. Select Submit.
► Registry Settings
► See Also
► SQL Tables
  • SYSTEM.table_bed 
► Test Scripts

For implementing new systems or new functionality, download the following standard test script for this feature. Please contact your Netsmart representative for more information about Test scripts.