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Avatar eMAR 2022 Update 33

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Product Requirements / Recommendations

Avatar CWS required
Avatar eMAR required
RADplus required

Product Update Form Description

Avatar eMAR is enhanced to provide 'Reason' and 'Reason Text' fields on the 'Reschedule' dialog. The choices available for the 'Reason' field are defined in a new dictionary called 'Reason for Reschedule Administration Event' (File "eMAR Tabled Files", Data Element 10014). The 'Reason' field can be made required via a new registry setting called 'Require Reason for Rescheduling an Administration Event'. Please note that a myAvatar Client Update or upgrade is required to take advantage of this new functionality. Additionally, an issue is resolved in Avatar eMAR where an 'Administration Date/Time' warning message presented during an 'Administration Event' might not display times using military format when military time is enabled.

Included Updates

4, 6, 9, 15, 16, 18, 19, 23, 27, 28, 31, 32

Required Updates

None

Details
NEW2 CHANGED0 FIXED1
New (2)
eMAR - Reason for Reschedule Administration Event
Avatar eMAR is enhanced to provide 'Reason' and 'Reason Text' fields on the 'Reschedule' dialog. The choices available for the 'Reason' field are defined in a new dictionary called 'Reason for Reschedule Administration Event' (File "eMAR Tabled Files", Data Element 10014). The 'Reason' field can be made required via a new registry setting called 'Require Reason for Rescheduling an Administration Event'. Please note that a myAvatar Client Update or upgrade is required to take advantage of this new functionality.
Please note: Avatar eMAR 2022 Update 33 and myAvatar Client Update 2513-011 or 3328-001 are needed in order to utilize full functionality.
Value Added: Avatar eMAR is enhanced to provide 'Reason' and 'Reason Text' fields on the 'Reschedule' dialog.
Topics
• Avatar eMAR • NX
 
eMAR - Reason for Reschedule Administration Event
Avatar eMAR is enhanced to provide 'Reason' and 'Reason Text' fields on the 'Reschedule' dialog. The choices available for the 'Reason' field are defined in a new dictionary called 'Reason for Reschedule Administration Event' (File "eMAR Tabled Files", Data Element 10014). The 'Reason' field can be made required via a new registry setting called 'Require Reason for Rescheduling an Administration Event'. Please note that a myAvatar Client Update or upgrade is required to take advantage of this new functionality.
Please note: Avatar eMAR 2022 Update 33 and myAvatar Client Update 2513-011 or 3328-001 are needed in order to utilize full functionality.
Value Added: Avatar eMAR is enhanced to provide 'Reason' and 'Reason Text' fields on the 'Reschedule' dialog.
Topics
• Avatar eMAR
 
Fixed (1)
Avatar eMAR - Warning Message - Military Time
An issue is resolved in Avatar eMAR where an 'Administration Date/Time' warning message presented during an 'Administration Event' might not display times using military format when military time is enabled.
Topics
• Avatar eMAR • NX
 
Acceptance Tests
AV-82629 Summary | Details
eMAR - Reason for Reschedule Administration Event
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Dictionary Update (CWS)
  • eMAR widget
  • Orders This Episode
  • Registry Settings (CWS)
  • Registry Settings (PM)
Scenario 1: eMAR - Reschedule Reason - 'Require Reason for Rescheduling an Administration Event' registry setting set to "Y".
Specific Setup:
  • Avatar eMAR 2022 Update 33 and myAvatar Client Update 2513-011 or 3328-001 are needed in order to utilize full functionality.
  • A pharmacy-type order code must exist. (Order Code A):
  • An NDC for "Order Code A" must be noted.
  • A frequency code must exist with set hours of administration of which one hour is in the past. (Frequency Code A)
  • The 'Avatar eMAR->General->Settings->->->Require Reason for Rescheduling an Administration Event' registry setting must be set to "Y".
  • Please log out of the application and log back in after completing the above configuration.
  • A client must have an active episode. (Client A)
  • “Client A” must have a ‘Date of Birth’, ‘Sex’ and address on file in the ‘Update Client Data’ form, as well as information filed in the ‘Allergies and Hypersensitivities’ form, ‘Diagnosis’ form, and in the ‘Height’ and ‘Weight’ fields in the ‘Vitals Entry’ form.
Steps
  1. Select "Client A" and access the Order Entry Console.
  2. Search for and select "Order A" from the 'New Order' field.
  3. Select "Frequency Code A" from the 'Frequency' field.
  4. Fill out any remaining required fields.
  5. Click [Add to Scratchpad] and [Sign].
  6. Access the 'eMAR' widget.
  7. Validate that an order for "Order Code A" is displayed with hours of administration under the current date.
  8. Right-click the first past due cell under the current date.
  9. Click 'Reschedule'.
  10. Validate the 'Rescheduled Dose' dialog is displayed.
  11. Set the 'New Scheduled Time' field to a time in the future from current time.
  12. Select "Other Reason" from the 'Reason' field.
  13. Set the 'Reason Text' field to any value.
  14. Click [Save].
  15. Validate the cell that was past due now displays the new scheduled time.
Scenario 2: eMAR - Reschedule Reason - 'Require Reason for Rescheduling an Administration Event' registry setting set to "N".
Specific Setup:
  • Avatar eMAR 2022 Update 33 and myAvatar Client Update 2513-011 or 3328-001 are needed in order to utilize full functionality.
  • A pharmacy-type order code must exist. (Order Code A):
  • An NDC for "Order Code A" must be noted.
  • A frequency code must exist with set hours of administration of which one hour is in the past. (Frequency Code A)
  • The 'Avatar eMAR->General->Settings->->->Require Reason for Rescheduling an Administration Event' registry setting must be set to "N".
  • Please log out of the application and log back in after completing the above configuration.
  • A client must have an active episode. (Client A)
  • “Client A” must have a ‘Date of Birth’, ‘Sex’ and address on file in the ‘Update Client Data’ form, as well as information filed in the ‘Allergies and Hypersensitivities’ form, ‘Diagnosis’ form, and in the ‘Height’ and ‘Weight’ fields in the ‘Vitals Entry’ form.
Steps
  1. Select "Client A" and access the Order Entry Console.
  2. Search for and select "Order A" from the 'New Order' field.
  3. Select "Frequency Code A" from the 'Frequency' field.
  4. Fill out any remaining required fields.
  5. Click [Add to Scratchpad] and [Sign].
  6. Access the 'eMAR' widget.
  7. Validate that an order for "Order Code A" is displayed with hours of administration under the current date.
  8. Right-click the first past due cell under the current date.
  9. Click 'Reschedule'.
  10. Validate the 'Rescheduled Dose' dialog is displayed.
  11. Set the 'New Scheduled Time' field to a time in the future from current time.
  12. Validate the 'Reason' field is not required and select "Other Reason" from the 'Reason' field.
  13. Validate the 'Reason Text' field is required.
  14. Set the 'Reason Text' field to any value.
  15. Click [Save].
  16. Validate the cell that was past due now displays the new scheduled time.
Topics
• Avatar eMAR • NX
AV-83515 Summary | Details
eMAR - Reason for Reschedule Administration Event
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • eMAR widget
  • Order Code Setup
  • Orders This Episode
  • Registry Settings (CWS)
Scenario 1: eMAR Administration Event - Follow Up Reminder - 'Require Reason for Rescheduling an Administration Event' registry setting set to "Y".
Specific Setup:
  • Avatar eMAR 2022 Update 33 and myAvatar Client Update 2513-011 or 3328-001 are needed in order to utilize full functionality.
  • There must be at least one value defined in the Order Entry Tabled Files '(10138) eMAR Follow-Up Reminder Heading' dictionary. (Heading A)
  • A pharmacy-type order code must exist with the following configuration (Order Code A):
  • ‘Generate eMAR Follow-Up Reminders’ = “Yes”
  • ‘Time Interval For eMAR Follow-Up Reminders’ = no value
  • ‘eMAR Follow-Up Reminder Heading’ = “Heading A”
  • An NDC for "Order Code A" must be noted.
  • A frequency code with no set hours of administration must exist. (Frequency Code A)
  • The 'Avatar eMAR->General->Settings->->->Require Reason for Rescheduling an Administration Event' registry setting must be set to "Y".
  • Please log out of the application and log back in after completing the above configuration.
  • A client must have an active episode. (Client A)
  • “Client A” must have a ‘Date of Birth’, ‘Sex’ and address on file in the ‘Update Client Data’ form, as well as information filed in the ‘Allergies and Hypersensitivities’ form, ‘Diagnosis’ form, and in the ‘Height’ and ‘Weight’ fields in the ‘Vitals Entry’ form.
Steps
  1. Select "Client A" and access the Order Entry Console.
  2. Search for and select "Order Code A" from the 'New Order' field.
  3. Select "Frequency Code A" from the 'Frequency' field.
  4. Populate any remaining required fields.
  5. Click [Add to Scratchpad] and [Sign].
  6. Access the 'eMAR' widget.
  7. Validate that an order for "Order Code A" is displayed with no hours of administration under the current date.
  8. Double-click the first cell under the current date.
  9. Complete 'Order Acknowledgment' and 'Client Education'.
  10. Validate that the 'Administration Event' dialog is displayed.
  11. Set the 'Med ID' field to "Order Code A's" NDC.
  12. Select "Nurse Administered" in the 'Administration Event' field.
  13. Check the 'Accept administration information entered' checkbox and click [OK].
  14. Validate that the first cell under the current date for the order created using "Order Code A" displays the amount given and time given.
  15. Validate that a 'Follow-up' row exists for "Order Code A" with "Follow-Up: Heading A" visible in the 'Order Description'.
  16. Right-click the 'Follow-up' cell under the current date.
  17. Click 'Reschedule'.
  18. Validate the 'Rescheduled Dose' dialog is displayed.
  19. Set the 'New Scheduled Time' field to a time in the future from current time.
  20. Select "Other Reason" from the 'Reason' field.
  21. Set the 'Reason Text' field to any value.
  22. Click [Save].
  23. Validate that the cell that was rescheduled now contains the new scheduled time.
Scenario 2: eMAR Administration Event - Follow Up Reminder - 'Require Reason for Rescheduling an Administration Event' registry setting set to "N".
Specific Setup:
  • Avatar eMAR 2022 Update 33 and myAvatar Client Update 2513-011 or 3328-001 are needed in order to utilize full functionality.
  • There must be at least one value defined in the Order Entry Tabled Files '(10138) eMAR Follow-Up Reminder Heading' dictionary. (Heading A)
  • A pharmacy-type order code must exist with the following configuration (Order Code A):
  • ‘Generate eMAR Follow-Up Reminders’ = “Yes”
  • ‘Time Interval For eMAR Follow-Up Reminders’ = no value
  • ‘eMAR Follow-Up Reminder Heading’ = “Heading A”
  • An NDC for "Order Code A" must be noted.
  • A frequency code with no set hours of administration must exist. (Frequency Code A)
  • The 'Avatar eMAR->General->Settings->->->Require Reason for Rescheduling an Administration Event' registry setting must be set to "N".
  • Please log out of the application and log back in after completing the above configuration.
  • A client must have an active episode. (Client A)
  • “Client A” must have a ‘Date of Birth’, ‘Sex’ and address on file in the ‘Update Client Data’ form, as well as information filed in the ‘Allergies and Hypersensitivities’ form, ‘Diagnosis’ form, and in the ‘Height’ and ‘Weight’ fields in the ‘Vitals Entry’ form.
Steps
  1. Select "Client A" and access the Order Entry Console.
  2. Search for and select "Order Code A" from the 'New Order' field.
  3. Select "Frequency Code A" from the 'Frequency' field.
  4. Populate any remaining required fields.
  5. Click [Add to Scratchpad] and [Sign].
  6. Access the 'eMAR' widget.
  7. Validate that an order for "Order Code A" is displayed with no hours of administration under the current date.
  8. Double-click the first cell under the current date.
  9. Complete 'Order Acknowledgment' and 'Client Education'.
  10. Validate that the 'Administration Event' dialog is displayed.
  11. Set the 'Med ID' field to "Order Code A's" NDC.
  12. Select "Nurse Administered" in the 'Administration Event' field.
  13. Check the 'Accept administration information entered' checkbox and click [OK].
  14. Validate that the first cell under the current date for the order created using "Order Code A" displays the amount given and time given.
  15. Validate that a 'Follow-up' row exists for "Order Code A" with "Follow-Up: Heading A" visible in the 'Order Description'.
  16. Right-click the 'Follow-up' cell under the current date.
  17. Click 'Reschedule'.
  18. Validate the 'Rescheduled Dose' dialog is displayed.
  19. Set the 'New Scheduled Time' field to a time in the future from current time.
  20. Validate the 'Reason' field is not required.
  21. Select "Other Reason" from the 'Reason' field.
  22. Validate the 'Reason Text' field is required.
  23. Set the 'Reason Text' field to any value.
  24. Click [Save].
  25. Validate that the cell that was rescheduled now contains the new scheduled time.
Topics
• Avatar eMAR
AV-84574 Summary | Details
Avatar eMAR - Warning Message - Military Time
Scenario 1: eMAR - Administering Discontinued Orders - Pharmacy Order
Specific Setup:
  • A client must have an active episode. (Client A)
  • “Client A” must have a ‘Date of Birth’, ‘Sex’ and address on file in the ‘Update Client Data’ form, as well as information filed in the ‘Allergies and Hypersensitivities’ form, ‘Diagnosis’ form, and in the ‘Height’ and ‘Weight’ fields in the ‘Vitals Entry’ form.
Steps
  1. Select "Client A" and access the Order Entry Console.
  2. Create a Taper/Titrate order with 3 steps for a pharmacy-type order code.
  3. Discontinue all created orders.
  4. Validate the 'Order grid' does not contain any orders.
  5. Access the 'eMAR' widget.
  6. Select the first cell under the current date for the first step of the Taper/Titrate order.
  7. Validate a message is displayed stating "The selected order is Discontinued, effective 'discontinued date' and 'discontinued time' in military time. To continue with this administration click "Ok". To cancel this administration click "Cancel"."
  8. Click [OK] and [Administer].
  9. Validate the 'Administration Event' dialog is displayed with a red flag in [Warning-View].
  10. Click [Warning - View] and validate that the 'Administration Date/Time' tab contains "This Administration Event is occurring after the order's Discontinue Date/Time of 'discontinued date' and 'discontinued time' in military time."
  11. Override the warning and click [OK].
  12. Check the 'Accept administration information entered' check box and click [OK].
  13. Validate the first cell under the current date contains the amount administered and the time administered.
Topics
• Avatar eMAR • NX
Table Changes

Table|Column|Change --|-|- eMAR.eMARreschedulehours

eMAR.eMARfollowupreminders


 

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