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Avatar SF 2023 Quarterly Release 2023.04 Details

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Product Requirements and Recommendations

Avatar PM required
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  • Avatar PM 2023 is Installed
    Installation will upgrade to the 2023 version. This will not change any current functionality.
Included Updates
None
Product Update Description
Avatar SF 2022 is updated to Avatar SF 2023
Topics
• NX • Upgrade
  • PROS Compile
    The following issues in the PROS compile process are resolved: 1) The issue where services are erroneously passing even though there is no up to date 'IRP' filed is resolved. 2) The issue where items were erroneously passing the '3 Month Review' check is resolved. 3) The issue where Pre-Admission services are showing up on the error report even though a valid 'Pre-Admission' note exists is resolved. 4) The error '[UNDEFINED]ValidPlanRequirements+42^PROSNoteAndPlanCompile *end' is now resolved. 5) The issue where patients with no PROS services for a given compile month would still show up on the error report is resolved. 6) The issue where tier services were passing during compile even though they don't meet the minimum tier threshold is resolved.
Included Updates
None
Product Update Description
The following issues in the PROS compile process are resolved: 1) the issue where services are erroneously passing even though there is no up to date 'IRP' filed is resolved. 2) The issue where items were erroneously passing the '3 Month Review' check is resolved. 3) The issue where Pre-Admission services are showing up on the error report even though a valid 'Pre-Admission' note exists is resolved. 4) The error '[UNDEFINED]ValidPlanRequirements+42^PROSNoteAndPlanCompile *end' is now resolved. 5) The issue where patients with no PROS services for a given compile month would still show up on the error report is resolved. 6) The issue where tier services were passing during compile even though they don't meet the minimum tier threshold is resolved.
Topics
• State Forms
  • VT SATIS Services Reporting Pre-Processor
    Service summary table is populated when a state form definition compile is run and data is output appropriately.
Included Updates
None
Product Update Description
The 'Vermont Service Summary' entry is added to the 'State Specific Logic' dropdown in the 'State Form Definition' form. If selected, the STATEFORM.vt_satis_svc_summary table will be populated with summarized service information when the compile is run.
Topics
• State Forms
  • Florida - AHCA Defaults
    The Florida 'AHCA Defaults' form is modified to include the following fields: 'XML Declaration', 'Header Segments to Suppress', 'Record Segments to Suppress'.
Included Updates
None
Product Update Description
The Florida 'AHCA Defaults' form is modified to include the following fields: 'XML Declaration', 'Header Segments to Suppress', 'Record Segments to Suppress'. These fields will allow for the XML declaration to be modified as well as any header or record segments to be suppressed.
Topics
• State Forms • NX
  • APS Authorization Requests Outbound File
    The 'APS Authorization Requests Outbound File' includes the Military file.
Included Updates
None
Product Update Description
An issue with the 'APS Authorization Requests Outbound File' is resolved where the Military file was not outputting.
Topics
• State Forms
  • 'Alabama ASAIS File Creation' - Client Names with Spaces
    The 'Alabama ASAIS File Creation' is updated to support client names with spaces.
Included Updates
None
Product Update Description
'Alabama ASAIS File Creation' is modified to support client names with spaces.
Topics
• State Forms
  • FASAMS - Client Pseudo SSN
    Pseudo SSN values are created correctly for clients that have a name suffix and no middle name
Included Updates
4
Product Update Description
An issue with the FASAMS Pseudo SSN logic where the suffix is included if there is no middle name is resolved.
Topics
• Database Management
  • ASO Service Groups
    The ‘ASO Service Groups’ functionality has been updated to ensure that the form files successfully.
Included Updates
None
Product Update Description
The error [UNDEFINED]File+15^STATEGAASOServiceGroups that could occur when filing a new service group in the 'Georgia ASO Service Groups' form is resolved.
Topics
• State Forms • NX
  • Vermont SATIS Service Summarizer
    Service Id field in the STATEFORM.vt_satis_svc_summary table increments automatically
Included Updates
3
Product Update Description
The Vermont SATIS Service Summarizer is modified to create and maintain a service id counter.
Topics
• State Forms
  • Colorado State Reporting Override
    The NM1x09 segment of the 2010BB loop is able to be overridden by the State Reporting process
Included Updates
3, 4, 8, 10
Product Update Description
Colorado State Reporting is modified to allow the NM1x09 segment of the 2010BB loop to be overridden.
Topics
• Database Management
  • Client Admission Report (PAS 44N)
    The field 'Mental Retardation/Developmental Disability' on form 'Client Admission Report (PAS 44N)' and 'Chart View' terminology has been updated to 'Intellectual Disability/Developmental Disability' for New York State reporting changes.
Included Updates
3, 4, 8, 10, 11
Product Update Description
The field 'Mental Retardation/Developmental Disability' on form 'Client Admission Report (PAS 44N)' and 'Chart View' terminology has been updated to 'Intellectual Disability/Developmental Disability' for New York State reporting changes.
Topics
• State Forms • NX
  • State Reporting - West Virginia
    Functionality for the 'Detail Trial Balance Report' has been modified to ensure that the form processes successfully.
Included Updates
None
Product Update Description
An issues is resolved where the error '[UNDEFINED]COM+2^BIDTBAL' may occur when filing the 'Detail Trail Balance Report.'
Topics
• State Forms
  • Georgia ASO response files - AC files
    AC files are modified to be able to be processed successfully.
Included Updates
None
Product Update Description
An issue where Georgia ASO Authorization Initial files are not posting properly is resolved.
Topics
• Database Management
  • VA WaMS - ISP file
    VA WaMS ISP file is able to be submitted as version 3.4.
Included Updates
None
Product Update Description
The VA WaMS ISP file is updated in accordance with 3.4 specification.
Topics
• State Forms • NX
  • Kansas AIMS Setup - Exclude Service from AIMS Compile
    A new multi-select field 'Exclude Service from AIMS Compile' is added in the 'Kansas AIMS Setup' form to give the ability to select specific Service Codes that are not valid for ‘flagging’ for selection by the Kansas AIMS Flag Maintenance form and subsequent selection for processing by the Kansas AIMS Compile form.
  • Kansas AIMS Flag Maintenance - Flag Maintenance
    A new selection item 'Pre Admit discharges' is added to the 'Data Type' field of the 'Kansas AIMS Flag Maintenance' form so they can be separated from normal Discharges and flagged separately.
Included Updates
3, 4, 8, 10, 11, 12
Product Update Description
The following changes are made to the Kansas AIMS Reporting process: 1) The 'Exclude Service(s) from AIMS Compile' field is added to the 'Kansas AIMS Setup' form to allow specific service codes to be excluded from the compile. 2) An issue is resolved where preadmissions could not be reflagged from the 'Kansas AIMS Flag Maintenance' form if the screening had a data entry date outside the date range entered in the Flag Maintenance form.
Topics
• State Forms • NX • Kansas AIMS Flag Maintenance • Kansas AIMS Compile
  • MA Opiates
    A03 Disenrollment messages fail if the existing open A01 does not belong to the same episode.
  • MA Opiates
    Pregnancy question is able to be submitted for the MA Opiates A08 Periodic and Disenrollment messages.
Included Updates
None
Product Update Description
The following changes are made for MA Opiates reporting: 1) A03 Disenrollment messages will now check whether the existing open A01 belongs to the same episode and fail if it does not. 2) Support is added for an additional pregnancy question on the A08 Periodic and A08 Disenrollment messages.
Topics
• State Forms • NX
  • Colorado State Reporting Setup
    The 'Hospital Alternatives Code Values' field on the 'Colorado State Reporting Setup' form accepts up to 120 characters.
Included Updates
3, 4, 8, 10, 11, 12
Product Update Description
The field length of the 'Hospital Alternatives Code Values' field on the 'Colorado State Reporting Setup' form is increased to 120.
Topics
• State Forms
  • State Forms - West Virginia
    'APS Authorization Requests Outbound File' is modified to support client names with spaces.
Included Updates
None
Product Update Description
'APS Authorization Requests Outbound File' is modified to support client names with spaces.
Topics
• State Forms
  • PROS Encounter Form - Program Participation
    Resolves an issue to ensure that the 'Choose Program Participation' option of the 'PROS Encounter Form' correctly displays 'Participation Definition' that are filed under 'All programs'.
Included Updates
None
Product Update Description
An issue in 'PROS Encounter Form' is resolved where selecting 'Choose Program Participation' incorrectly hides 'Participation Definition' that were filed under 'All programs'.
Topics
• State Forms • PROS Program Participation Definition
  • State Forms - NY PROS
    The NY PROS Compile functionality has been updated to successfully complete processing.
Included Updates
2
Product Update Description
The following issues are resolved: 1) An issue is resolved in the PROS Compile where Add-On services are erroneously showing as denied. 2) An issue is resolved in the PROS Compile where tier units may be incorrect. 3) An issue is resolved in the PROS Compile where data from a past error report may sometimes display. 4) An issue is resolved in the PROS Compile where invalid interventions may still pass compile.
Topics
• State Forms • NX
  • Texas Service Configuration Grid
    The Texas Encounter configuration grid is available on the 'State Form Configuration Grid' form.
Included Updates
3, 4, 8, 10, 11, 12, 18
Product Update Description
The following modifications are made: 1) The 'State Form Configuration Grid' form is modified to allow rows to be edited via an in-form grid. 2) A Texas specific grid is added to the 'State Form Configuration Grid' form.
Topics
• State Forms
  • Crisis Episode Client Admission/Discharge Report (PAS 46N) - First Two Letters Of Current Last Name
    The 'Crisis Episode Client Admission/Discharge Report (PAS 46N)' form is modified to include only letters on the 'First Two Letters Of Current Last Name' field.
Included Updates
None
Product Update Description
An issue in form 'Crisis Episode Client Admission/Discharge Report (PAS 46N)' is resolved where field 'First Two Letters Of Current Last Name' incorrectly shows special characters.
Topics
• Client Admission Report (PAS 44N) • NX • Crisis Episode Client Admission/Discharge Report (PAS 46N)
  • State Forms - NY PAS (44N)
    The 'Client Admission Report (PAS 44N)' has been updated to meet new regulations by: Adding the following new fields: Transgender, Asian Origin, and Pacific Origin. Changing field names to 'No. of Criminal Arrest in Prior 30 Days', 'No. of Criminal Arrest in Prior 6 Months', and 'No. of Days incarcerated in Prior 6 Months'. Removing the following fields from the form: 'NYSID', 'CJ Consent Date', and 'CJ Consent Revoke Date'.
    The following fields have been added to the 'STATEFORM.nys_pas44_admit' table: 'transgender_code', 'transgender_value', 'asian_origin_code', asian_origin_value', 'pacific_origin_code', and 'pacific_origin_value'.
  • State Forms - NY PAS (445)
    The 'Client Discharge Report (PAS 45N)' form has been updated to meet new regulations by adding the following fields: 'Was MAT Offered by this Program During this Treatment Episode?' and 'Was MAT Prescribed by this Program During this Treatment Episode?'.
    The 'StATEFORM.nys_pas45_discharge' table has the following new fields added: 'mat_offered_code', 'mat_offered_value', 'mat_prescribed_code', and 'mat_prescribed_value'.
Included Updates
3, 4, 5, 8, 10, 11, 12, 16, 18, 22
Product Update Description
The NYS OASAS 'Client Admission Report (44N)' and 'Client Discharge Report (45N)' forms are updated in accordance with 2024 specifications.
Topics
• State Forms • NX • Client Discharge Report (Pas 45N)
  • Client Admission Report (PAS 44N) - Database Record lock
    Resolves an issue to ensure that system releases database record lock after form exit.
Included Updates
None
Product Update Description
The issue is resolved where in the 'Client Admission Report (PAS 44N)' form, ID/episode lock is not releasing after exiting the form.
Topics
• Client Admission Report (PAS 44N) • NX
 

Avatar_SF_2023_Quarterly_Release_2023.04_Details.csv