NYS PAS Form Submission File Creation
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
- Admission
- Admission (Outpatient)
- Client Admission Report (PAS 44N)
- Diagnosis
- Dynamic Form - Admission - Client
- Network Connectivity Dialog
- NYS PAS Form Submission File Creation
- State Form Dictionary Setup
- Client Discharge Report (PAS 45N)
- Crisis Episode Client Admission/Discharge Report (PAS 46N)
- Discharge
Scenario 1: Client Admission Report (PAS 44N) - NYS PAS Form Submission File Creation
Specific Setup:
- Facility Defaults:
- The 'Output Path On Server For Electronic Files' field is set to the location where the output files are stored. Note the path.
- State Form Dictionary Setup:
- Set up three programs. Note the programs/PRU selected in this field.
- Select State Form = New York State Client Admission Report (PAS 44N)
- Select State Form Data Element = Program No. (10001)
- State Form Text Value - Desired value. Note the value.
- Admission:
- Three new clients are admitted in the programs identified above. Two of them are admitted in the different programs but the PRU is same for the program and one of them admitted in the program which is different from the previous two and the PRU is also different. Note the client id/name, admission date, admission program.
- Diagnosis:
- The diagnosis record is created for the clients.
Steps
- Open the 'Client Admission Report (PAS 44N)' form.
- Select a client in the ‘Select Client’ field.
- Select an episode from the ‘Episode’ drop down list field.
- Verify that ‘HIV State Code’ field is disabled and set to ‘Unknown’.
- Populate all required fields.
- Populate the ‘ID Consent Date’ field.
- Verify that ‘HIV Status Code’ is now enabled and required, with any existing value cleared.
- Set ‘HIV Status Code’ to ‘Known to be Negative’.
- Populate the ‘ID Consent Revoke Date’ field.
- Verify that ‘HIV Status Code’ is disabled and defaulted to ‘Unknown’.
- Clear the ‘ID Consent Revoke Date’ field.
- Verify that ‘HIV Status Code’ is enabled and required, with any existing value cleared.
- Clear the ‘ID Consent Date’ field.
- Verify that ‘HIV Status Code’ is disabled and defaulted to ‘Unknown’.
- Populate the ‘ID Consent Date’ field.
- Set ‘HIV Status Code’ to ‘Known to be Positive’.
- Submit the form.
- Open the ‘Client Discharge Report (PAS 45N)’ form.
- Enter the client in the ‘Select Client’ field matching the client used in the ‘Client Admission Report (PAS 44N)’ form.
- Select the same episode from the ‘Episode’ drop down list field as used in the ‘Client Admission Report (PAS 44N)’ form.
- Verify that the value in the ‘HIV Status Code’ field is ‘Known to be Positive’, matching the value filed in the ‘Client Admission Report (PAS 44N)’ form.
- Populate all required fields.
- Submit the form.
- Open the 'NYS PAS Form Submission File Creation' form.
- Populate the 'Provider ID No' with up to 5 digits.
- Set the 'Filter By PRU Number'=No.
- Select the month of admission for the clients identified above in the 'Month to report' field.
- Set the 'Re-Send Records Previously Sent?'=Yes.
- Click [Create File].
- Verify the system displays all the records for the client for which the 'Client Admission Report (PAS 44N)' form is filed.
- Populate the 'Provider ID No' with up to 5 digits.
- Set the 'Filter By PRU Number'=Yes.
- PRU Selected By=PRU
- Select one of the PRU number created in the setup section where two programs are assigned to same PRU.
- Select the month of admission for the clients identified above in the 'Month to report' field.
- Set the 'Re-Send Records Previously Sent?'=Yes.
- Click [Create File].
- Verify the system displays all the records for the client for the selected PRU number and for that program the 'Client Admission Report (PAS 44N)' form is filed for the client.
- Populate the 'Provider ID No' with up to 5 digits.
- Set the 'Filter By PRU Number'=Yes.
- PRU Selected By=Program
- Select one of the programs identified in the setup section.
- Select the month of admission for the clients identified above in the 'Month to report' field.
- Set the 'Re-Send Records Previously Sent?'=Yes.
- Click [Create File].
- Verify the system displays all the records for the client for the selected Program.
- Close the form.
Scenario 2: Crisis Episode Client Admission/Discharge Report (PAS 46N) - NYS PAS Form Submission File Creation
Specific Setup:
- Facility Defaults:
- The 'Output Path On Server For Electronic Files' field is set to the location where the output files are stored. Note the path.
- State Form Dictionary Setup:
- Set up three programs - Two of them with the same PRU (State Form Text Value) and one of them with the different PRU. Note the programs/PRU selected in this field.
- Select State Form = New York State Client Admission Report (PAS 44N)
- Select State Form Data Element = Program No. (10001)
- State Form Text Value - Desired value. Note the value.
- Admission:
- 3 new clients are admitted in the programs identified above. Two of them are admitted in the different programs but the PRU is same for the program and one of them admitted in the program which is different from the previous two and the PRU is also different. Note the client id/name, admission date, admission program.
- Diagnosis:
- The diagnosis record is created for the clients.
- Client Admission Report (PAS 44N):
- Client admission report is filed for the clients admitted above.
- Client Discharge Report (PAS 45N):
- Client discharge report is filed for at least one client. Note the client id.
Steps
- Open the ‘Crisis Episode Client Admission/Discharge Report (PAS 46N)’ form.
- Enter the client in the ‘Select Client’ field matching the client used in the ‘Client Admission Report (PAS 44N)’ and 'Client Discharge Report (PAS 45N)' form.
- Select the same episode from the ‘Episode’ drop down list field as used in the ‘Client Admission Report (PAS 44N)’ form and 'Client Discharge Report (PAS 45N)' form.
- Verify that the value in the ‘HIV Status Code’ field is ‘Known to be Positive’, matching the value filed in the ‘Client Admission Report (PAS 44N)’ form.
- Populate all the required fields.
- Submit the form.
- Open the 'NYS PAS Form Submission File Creation' form.
- Populate the 'Provider ID No' with up to 5 digits.
- Set the 'Filter By PRU Number'=No.
- Select the month of admission for the clients identified above in the 'Month to report' field.
- Set the 'Re-Send Records Previously Sent?'=Yes.
- Click [Create File].
- Verify the system displays all the records for the client for which the 'Client Admission Report (PAS 44N)', 'Client Discharge Report (PAS 45N)' and Crisis Episode Client Admission/Discharge Report (PAS 46N) form is filed.
- Populate the 'Provider ID No' with up to 5 digits.
- Set the 'Filter By PRU Number'=Yes.
- PRU Selected By=PRU
- Select one of the PRU number created in the setup section where two programs are assigned to same PRU.
- Select the month of admission for the clients identified above in the 'Month to report' field.
- Set the 'Re-Send Records Previously Sent?'=Yes.
- Click [Create File].
- Verify the system displays all the records for the client for the selected PRU number.
- Populate the 'Provider ID No' with up to 5 digits.
- Set the 'Filter By PRU Number'=Yes.
- PRU Selected By=Program
- Select one of the programs identified in the setup section.
- Select the month of admission for the clients identified above in the 'Month to report' field.
- Set the 'Re-Send Records Previously Sent?'=Yes.
- Click [Create File].
- Verify the system displays all the records for the client for the selected Program.
- Close the form.
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Topics
• Client Admission Report (PAS 44N)
• Crisis Episode Client Admission/Discharge Report (PAS 46N)
• NX
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