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Avatar PM 2023 Quarterly Release 2023.01 Details

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Product Requirements and Recommendations

Avatar PM required
RADplus required

  • Avatar PM 2023 is Installed
    Installation will upgrade to the 2023 version. This will not change any current functionality.
Included Updates
None
Product Update Description
Avatar PM 2022 is updated to Avatar PM 2023
Topics
• Upgrade
  • Roll-Up service definition - Component modifiers
    The 'Do Not Include Component Modifiers in Roll-Up Service' registry setting is added.
Included Updates
None
Product Update Description
The 'Do Not Include Component Modifiers in Roll-Up Service' registry setting is added.
Topics
• Compile/Edit/Post/Unpost Roll-up Services Worklist • Roll-Up Services Definition • NX • Registry Settings
  • SYTEM.billing_guar_table - Require Subscriber Group Number
    Two new SQL fields 'req_sub_group_num_code' and 'req_sub_group_num_value' are added to the 'SYSTEM.billing_guar_table' to store the data from the 'Require Subscriber Group Number’ field of the 'Guarantors/Payors'.
  • Program Transfer - Inpatient and outpatient episode
    Verify the client transfers to different program from the admission program using 'Program Transfer' or 'Program Transfer (Outpatient)' form successfully.
Included Updates
None
Product Update Description
The 'Require Subscriber Group Number' field is added to the table SYSTEM.billing_guar_table.
Topics
• Database Tables • Guarantor/Payors • Program Transfer
  • The 'Disable Demographics Section On Discharge Form' registry setting
    Ensure the 'Disable Demographics Section On Discharge Form' registry setting does not disable the 'Demographics' section on the 'Admission' form when enabled.
Included Updates
None
Product Update Description
An issue is resolved where setting the 'Disable Demographics Section On Discharge Form' registry setting to "Y" also incorrectly disables the 'Demographics' section on the 'Admission' form.
Topics
• Registry Settings • Admission • Discharge
  • Web services - WEBSVC.AppointmentScheduling V2
    Resolves an issue to ensure that new appointments are successfully added through WEBSVC.AppointmentScheduling V2 web service.
Included Updates
None
Product Update Description
An issue is resolved where new appointments added through the WEBSVC.AppointmentSchedulingV2 web service will result in the error "[UNDEFINED]LoadCommonDisciplines+20_HRADDisciplineCheck *II".
Topics
• Web Services • Problem List
  • Avatar PM 'Summary Trial Balance Report'
    An issue is resolved to ensure that all Revenue Group (RRG) values are included in .CSV (comma-separated value) export format Avatar PM 'Summary Trial Balance Report' Revenue Group and Grand Total information/results.
Included Updates
None
Product Update Description
The issue with the 'Summary Trial Balance Report' where the grand totals are not correct when "Yes" is selected in the 'Export Detail Information to CSV' field is resolved.
Topics
• Summary Trial Balance Report
  • Quick Billing
    Quick Billing functionality has been improved to prevent the form from being submitted more than one time if a time out error is received.
Included Updates
None
Product Update Description
The 'Quick Billing' form is modified to not process the same quick billing again if middleware times out and tries to re-process.
Topics
• Quick Billing • NX
  • Avatar PM 'Enable Submitter Identification Definition' Registry Setting
    The 'Enable Submitter Identification Definition' Registry Setting is updated to allow for inclusion of additional fields in the 'Submitter Identification Definition' form and support in 'Electronic Billing' 837 file generation.
    The following fields will be added to the Avatar PM 'Submitter Identification Definition' form where Avatar PM 'Enable Submitter Identification Definition' Registry Setting includes value '3': * 'Authorization Number' * 'Program Taxonomy 2000A-PRV-03' * 'Billing Provider Primary Identification Code Qualifier (2010AA-NM1-08)' * 'Billing Provider Primary Identification # (2010AA-NM1-09)' * 'Billing Provider Secondary Identification Number (2010BB-REF-02)' * 'Facility Identification Code Qualifier (837P-2310C / 837P-2420C / 837I-2310E-NM1-08)' * 'Facility Identification Code (837P-2310C / 837P-2420C / 837I-2310E-NM1-09)' * 'Facility Reference Identification Qualifier (837P-2310C / 837P-2420C / 837I-2310E-REF-01)' * 'Facility Reference Identification (837P-2310C / 837P-2420C / 837I-2310E-REF-02)' Avatar PM 'Electronic Billing' 837 Professional and 837 Institutional file compilation/generation is updated to use these Submitter Identification Definition values where dictated by Guarantor/Program Billing Defaults setup. For more information, please refer to the updated details/description for Avatar PM 'Enable Submitter Identification Definition' Registry Setting.
Included Updates
None
Required Updates
Avatar PM 2022 Update 153
Product Update Description
The 'Enable Submitter Identification Definition' registry setting is updated to include new fields in the 'Submitter Identification Definition' form. The 'Electronic Billing' 837 Institutional and 837 Professional are updated to pull the values from those new fields where appropriate.
Topics
• Registry Settings • Electronic Billing • NX • 837 Professional • 837 Institutional
  • Spreadsheet Batch Remittance Posting
    Functionality for 'Spreadsheet Batch Remittance Posting' has been updated. Note: A future Middleware update (RADplus Client Update 2023.01.00) will be required for full functionality.
    • The registry setting 'Distribute Claim/Service Level Adjustments (2100/2110-CAS) Across All Services' is updated to function with the 'Spreadsheet Batch Remittance Posting' form. • The registry setting 'Allow User To Continue Filing With Mismatch In Amounts To Post' is updated to allow filing with mismatch based on 'User Security Level'. • The registry setting 'Allow Posting of Zero Dollar Payment' is added and allows zero dollar payments to be entered in the 'Spreadsheet Batch Remittance Posting' form. • The logic associated to the 'Allow Adjustment Reversals' field in the 'Guarantor/Payors' form is updated to function with the 'Spreadsheet Batch Remittance Posting' form. • The 'Spreadsheet Batch Remittance Posting' form is updated to allow entry of claim adjustment group and reason codes along with adjustment amounts. • The 'Batch Remittance Posting Report' form is added and will launch a report of claim information from both the 'Spreadsheet Batch Remittance Posting' form and the 835.
Included Updates
None
Additional Requirements
A future Middleware update (RADplus Client Update 2023.01.00) will be required for full functionality.
Product Update Description
The following is included: 1) The registry setting 'Distribute Claim/Service Level Adjustments (2100/2110-CAS) Across All Services' is updated to function with the 'Spreadsheet Batch Remittance Posting' form. 2) The registry setting 'Allow User To Continue Filing With Mismatch In Amounts To Post' is updated to allow filing with mismatch based on 'User Security Level'. 3) The registry setting 'Allow Posting of Zero Dollar Payment' is added and allows zero dollar payments to be entered in the 'Spreadsheet Batch Remittance Posting' form. 4) The logic associated to the 'Allow Adjustment Reversals' field in the 'Guarantor/Payors' form is updated to function with the 'Spreadsheet Batch Remittance Posting' form. 5) The 'Spreadsheet Batch Remittance Posting' form is updated to allow entry of claim adjustment group and reason codes along with adjustment amounts. 6) The 'Batch Remittance Posting Report' form is added and will launch a report of claim information from both the 'Spreadsheet Batch Remittance Posting' form and the 835. Note: A myAvatar update or upgrade is required for full functionality.
Topics
• Spreadsheet Batch Remittance Posting • Claim Follow-up
  • 'Client Admission' web service
    Ensure the ability to file admissions via the 'Client Admission' web service.
Included Updates
None
Required Updates
Avatar PM 2022 Update 118
Product Update Description
The error [UNDEFINED]displayMNSymbol+10^HRADWebServiceAdmit *symbols, which could occur with the Admission web service, is resolved.
Topics
• Admission • Web Services
  • SQL table - RADplus_IMO_Results table
    Resolves an issue to ensure that the records are restored where SNOMED codes may be missing from the SYSTEM.RadPlusIMOResults table.
Included Updates
None
Product Update Description
An issue is resolved where SNOMED codes may be missing from the SYSTEM.RadPlusIMOResults table.
Topics
• Problem List
  • Claim Follow-Up
    An issue has been resolved to ensure that the 'Data Entry By' field on the 'Claim Follow-Up' populates correctly.
Included Updates
None
Product Update Description
An issue has been resolved in the form 'Claim Follow-Up' where 'Data Entry By' field does not display.
Topics
• Claim Follow-up
  • HCFA 1500
    An error has been to ensure that the second line of the address does not show 'None' when it should show the value from the 'Guarantor/Program Billing Defaults' template.
Included Updates
None
Product Update Description
The issue with the "HCFA-1500" generated using the 'Print Bill' form where "NONE" could be included in form locator 32 when it should not be is resolved.
Topics
• Print Bill • NX
  • Progress Notes (Group and Individual)
    A modification has been made to Progress Notes (Group and Individual) to ensure that the following error is not received upon submission of notes: '[SUBSCRIPT]AuthResult+36^HRADAuthCheck^PAYAUTH'.
    Note: Avatar CWS 2023 Update 7 is required for full functionality.
Included Updates
None
Product Update Description
The hard error '[SUBSCRIPT]AuthResult+36^HRADAuthCheck^PAYAUTH' that may occur in the 'Progress Notes (Group and Individual)' form is resolved.
Topics
• Payor Based Authorizations • NX
  • The 'BedAssignment' web service
    The 'WEBSVC.BedAssignment' web service is added with the following methods: -AddBedAssignment -DeleteBedAssignment -EditBedAssigment -GetDictionaryItems
Included Updates
None
Product Update Description
The 'BedAssignment' web service is added.
Topics
• Bed Assignment • Web Services • Delete Bed Assignment
  • SQL Table - SYSTEM.billing_tx_master_table
    Resolves an issue to ensure that the 'SYSTEM.billing_tx_master_table' table is updated to increase the maximum character length on the 'discipline_code' field.
Included Updates
None
Product Update Description
An issue is resolved where the 'discipline_code' field within the 'billing_tx_master_table' may show incomplete data.
Topics
• Database Tables • NX
  • Site Specific Section Modeling - Add-On Service fields
    An issue has been resolved that may prevent 'Multiple Add-On Service' fields from being enabled on the "Site Specific Section Modeling" form when the 'Enable Multiple Add-On Code Per Primary Code Functionality' registry setting is set to 'Y'.
Included Updates
None
Product Update Description
An issue is resolved that may prevent 'Multiple Add-On Service' fields from being enabled when the 'Enable Multiple Add-On Code Per Primary Code Functionality' registry setting is set to 'Y'.
Topics
• Site Specific Section Modeling • Progress Notes
  • 'Account Receivable Console' widget - 'Claim Follow-Up Entry' section
    Resolves an issue to ensure the 'Copy Note' button is not disabled upon selecting a checkbox in the 'Follow-Up Notes' grid on 'Claim Follow-Up Entry' tab of 'Account Receivable Console' widget.
Included Updates
None
Product Update Description
The issue is resolved where the 'Copy Note' button is disabled upon selecting a checkbox in the 'Follow-Up Notes' grid on 'Claim Follow-Up Entry' tab of 'Account Receivable Console' widget.
Topics
• Accounts Receivable Management
  • Program Transfer & Program Transfer (Outpatient)
    An issue has been resolved to ensure that the transfer completes in the Program Transfer & Program Transfer (Outpatient) forms.
Included Updates
None
Product Update Description
An issue in form 'Program Transfer' is resolved where the default unit for program is not available for selection.
Topics
• Edit Service Information • Program Transfer
  • Default Guarantor Assignment - Cross Episode Financial Eligibility
    An issue is resolved to ensure that the Cross Episode Financial Eligibility record is not duplicated if the client has existing values and a new admission is filed.
  • Financial Eligibility - Web Services
    An issue is resolved to ensure that the Financial Eligibility and Cross Episode Financial Eligibility web services file successfully.
Included Updates
None
Product Update Description
The following issues are resolved: 1) Duplicate guarantors could be added to 'Cross Episode Financial Eligibility' when using the 'Default Guarantor Assignment' form to assign multiple guarantors during filing of admission. 2) The WEBSVC.FinancialEligibility and the WEBSVC.CrossEpisodeFinancialEligibility web services could result in the error "[UNDEFINED]checkDictionaryCodes+19_HRADWebServiceAPI2_B(0,100002)" when the registry setting 'Enable Default Guarantor Assignment' is enabled.
Topics
• Registry Settings • Financial Eligibility • NX • Default Guarantor Assignment • Web Services • Cross Episode Financial Eligibility
  • Admission - 'Activate Program/Service Code Filter' registry setting
    Ensure the 'Admission' form respects the 'Activate Program/Service Code Filter' registry setting in the 'Daily Charge Codes', 'Admission Charge Codes', and 'Room and Board Billing Codes' fields.
Included Updates
None
Product Update Description
The 'Daily Charge Code', 'Admission Charge Code', and 'Room And Board Billing Code' aren't being populated when assigning a bed during Admission based on the selected/assigned services in Program Maintenance.
Topics
• Admission • Registry Settings
  • Women's Health History
    An issued has been resolved to ensure that data is being correctly saved to the 'SYSTEM.client_condition_preg' table and the 'SYSTEM.patient_demographic_history' table.
Included Updates
None
Product Update Description
The following issues on form 'Women's Health History' were resolved: 1) Episode Number, Select Para Entry, Para Filed Records, etc. on form not populating correctly. 2) Para Entries in sub-tab 'Para and Gravida' not filing correctly. 3) Textbox field, Para Filed Records in same sub-tab, not displaying correctly.
Topics
• Women's Heath History
  • Disclosure Management - Filter document images
    The "Disclosure Management" form is enhanced to filter document image requests/authorizations by episode and date.
  • Disclosure Management - Items for Disclosure with no data
    An issue has been resolved where under certain circumstances items with no data are added to the 'Items For Disclosure' portion of disclosure management after hitting disclose in the Disclosure tab. 
Included Updates
None
Product Update Description
The following changes are made: 1) The 'Disclosure Management' form is enhanced to allow filtering of Requested Chart Items by Episode and by Request Information Date Range. 2) An issue in the 'Disclosure Management' form where chart items with no information would not appear in the warning dialog upon clicking 'Process' in the 'Disclosure' section is resolved.
Topics
• Disclosure
 

Avatar_PM_2023_Quarterly_Release_2023.01_Details.csv