Unit Time Chart

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Entering values in this area is done during the Finance Consultation setup. This article is meant to give you an overview of what is displayed here. If you need to make a change in this area, contact a Netsmart Representative first. Time Charts are used when defining rates in the Rate History areas for billing manual services and payments for manual services.

Menu Path

Finance Setup > General Setup > Unit Time Charts > Time Chart

Details

After opening one of the defined time charts, you will see the following fields:

Description - Name of the time unit chart.
Start Counting (hh:mm) - The Amount of time to start the count. If strictly by minutes, start this value at 00:01.
For Every (hh:mm) - Enter the end amount of time for a unit.
Unit - This is the actual unit amount. This number can be a whole number or a decimal value.
Allow Fractional Units - Flag if you wish to allow fractional units. For example, do you wish to allow 1.4 of a unit and create a bill for 1.4 of a unit?
Decimal Positions to Round - If Fractional Units is flagged, here you can choose decimal positions to round. For example, the time entered on a service may calculate to 1.66666666 unit. Rounding to 2 places will use 1.67 in a calculation. Rounding to 1 place will use 1.7.
Max Units - Use if you wish to allow a maximum number of units. For example, if the time chart is 15 minutes = 1 unit, you can enter in a max of 4, which will only create a bill for 1 hour even if the duration is set to 1:30.
Custom Chart - Create time chart for when calculation of units is not recurring and requires a custom definition. Leave the top portion of the form blank if using a custom chart.

Below are the most common times charts used by agencies:

Every 15 Min = 1 Unit start at 6min – This chart starts counting at 6 minutes then increases the unit count every 15. If a service tied to a rate using this time chart is 22 minutes, the system will create as 2 unit.
Every 15 min =1 unit start at 8 mins then + 15 – This chart starts counting at 8 minutes then increases the unit count every 15. If a service tied to a rate using this time chart is 22 minutes, the system will create as 1 unit, 24 mins would be 2 units, and so on.
Every 15 Minutes = 1 unit Round Down – This chart starts counting at 15 minute then increases the unit count every 15. If a service tied to a rate using this time chart is 22 minutes, the system will create as 1 unit, 10 mins will not create a unit, 35 minutes would be 2 units, and so on.
Every 15 Minutes = 1 Unit Round Up – This chart starts counting at 1 minute then increases the unit count every 15. If a service tied to a rate using this time chart is 22 minutes, the system will create as 2 units.
Time Does not matter Each Service = 1 unit – System will look for fact there is a service without considering duration.
Every 15 Minutes = .25 unit – Rate entered using this time chart will be entered at the hourly rate but will divide units in 15 minute increments. For example, rate is $100 an hour, service is 45 minutes = .75 units = $75.
Every 30 mins = 1 unit Round Down - This chart starts counting at 1 minute then increases the unit count every 30. If a service tied to a rate using this time chart is 22 minutes, the system will create as 1 unit.
Every Hour = 1 Unit Start at 1hr = Service must be 1 hour to count as unit. 1:30 will be 1 unit, 2:00 will be 2, and so on.
Every 1 Hour = 1 Unit, no fractions – This chart starts counting at 1 minute then increases the unit count every 1 hour. If a service tied to a rate using this time chart is 22 minutes, the system will create as 1 unit, 45 minutes is 1 unit, 1-1:59 is 2 units, and so on.