Location IDs

Last updated
Save as PDF

Location IDs are typically referred to as agency provider numbers or provider IDs. These IDs are supplied to the agency from funders, including Medicaid and private insurances. Location IDs are not always necessary, but you can use them to specify where a service was provided. IDs can be Plan/Contract-specific or shared among all Plans/Contracts defined for a payer.

Here, you also define the Tax ID. You can link a Tax ID to more than one Location ID. Your agency can have multiple Location IDs for one physical location and multiple Tax IDs if necessary.

Note: You should have as many Billing Provider Entries as you do Tax IDs.

Menu Path

Finance Setup > Agency Setup > Billing Provider Info > Location IDs

Enter a Location ID/Provider ID

You can modify information or enter a location ID or provider number assigned by the state or payer.

Navigate to the following path: Finance Setup > Agency Setup > Billing Provider Info > Location IDs.
In the toolbar, click Billing Provider. Select a billing provider.
Select New > Location ID or select a Location ID from the list and click Edit.
Complete the following fields:

ID Type - This is a system table. All values have been defined federally. Every location ID must be defined as one of these values. For the purpose of printing a HCFA, ID type does not matter. This is important in 837.
Location ID/Provider # - The ID used for identifying the your agency service facility(s) that will be linked to it. You can enter your Tax ID here.
Location Code - NYS old Locator code value to be used (03, 04, and 05).
Description - Enter a description of the location ID.
Taxonomy Code - Optional. If this is not identified, then the taxonomy code on the billing provider is used.
Overwrite Tax ID - Optional. Use this option if the ID is different from the ID on the billing provider level. This field relates to the 'Overwrite BP NPI' field defined below.
Effective Date - Effective date of this ID.
Through Date - Use this date to make the location ID inactive as of the date entered.
Use Billing Provider Address - Deselecting will require you to enter a different street address if applicable.
Prefer this Location ID on claim consolidation - If a service from this location ID is consolidated with a service from another location ID, this current ID is used.
Overwrite BP NPI - Optional. If the alternate tax ID is entered above, the Billing Provider NPI can be identified here.
Always Output Location Taxonomy - If the output staff taxonomy in BP is set from the receiver, override for this location so that the 837 will output location taxonomy instead.
Billing Provider Name Overwrite - If the billing provider is present on claim submission and there is an entry here, this is displayed on the output.

Tab - Payers

Link all the payers that will use this location ID. When you enter more than one, you can use one location ID across several payers.

Tab - Service Facilities Linked to this ID

Link your agency's service facility(s) that this Location ID defines. Entering more than one service facility allows one location ID to apply to several of your myEvolv defined service facilities.

Is Default for all Unspecified Facilities - When you select this check box, all unspecified facilities and this ID will be used for clients who are placed in a foster home and billed with this setup.

Tab - Remit Address

Enter an remit address here.