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Single Program Maintenance - PM

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Maintain treatment program definitions.

Avatar PM > System Maintenance > System Definition > Single Program Maintenance

  1. In the Select Program window, enter the program description or number and select the corresponding program from the list. If the search does not return the requested value, click the New Program button to create a new program.

  2. In the Active field, select Yes to activate a program; select No to deactivate a program. Deactivated programs cannot be selected in myAvatar forms.

  3. In the Description field, enter the program description.

  4. In the Treatment Setting field, select the treatment setting.

  5. In the Treatment Service field, select the treatment service.

  6. In the RRG field, select the revenue reporting group.

  7. In the Program Type field:

  • Select Admit for programs used in the Admission, or Admission (Outpatient) forms.

  • Select Call Intake for programs in the Call Intake form.

  • Select Pre-Admit for programs used in the Pre-Admit form.

  1. In the Location field, select the program location.

  2. In the Primarily Medical Program field, select Yes to define the program as a medical program.

  3. In the Emergency Room Program field, indicate whether or not it is an emergency room program

  4. In the Program Tax ID field, enter the program tax ID.

  5. For the 'Program' demographic fields, enter the associated treatment program information.

  6. In the Unit field, select the unit. If a unit is selected for an inpatient program, that unit populates the Admission, and Program Transfer forms.

  7. In the HCO Id field, enter the ID number for the Health Care form.

  8. Enter the Other Program Grouper/Identifier, if any.

  9. Enter the Program Taxonomy Code, if any.

  10. In the Allow Transfer Only to the Following Programs field, select the programs that clients will be allowed to transfer into.

  11. Enter the Room and Board Billing Code. Select the appropriate value from the Results list.

  12. Enter the Admission Charge Code. Select the appropriate value from the Results list.

  13. Enter the Daily Charge Code. Select the appropriate value from the Results list.

  14. In the Allow Charge Entry field, select Yes to allow charge entry.

  15. In the Display Only Active Episodes in Lookup field, select Yes to show only active episodes. Select No to show all client episodes, regardless of active or inactive status.

  16. In the 'Should A User Receive A Warning' field, choose the behavior when a client service occurs after a client has been discharged:

  • Select Error if users will not be able to discharge the client.

  • Select Warning if a message will display, and the user will be able to discharge the client.

  1. In the Default Number of Days for Expected Discharge field, enter the number of days to default to.

  2. Select the Facility Identification Code Qualifier from the drop-down.

  3. Enter the Facility Identification Code.

  4. Select the Facility Reference Identification Qualifier.

  5. Enter the Facility Reference Identification.

  6. In the Primary Care Program field, select whether or not this is a primary care program.

  7. In the Is This Program Associated With An External Ambulatory Provider? field, select Yes or No. All programs with Yes selected will be available in the Program Associated With Target Ambulatory Provider field on the Export Health Information form. All other programs will not be available.

  8. In the Exclude Program From Measures Reporting field, check the Exclude box to exclude the selected program from the measures reporting process. The episode-related information associated with this program will still be sent to the Netsmart Cloud, however, the visits associated with this program will not display in myHealthpointe, or be included in the measures reporting calculations.

  9. In the Encounter SNOMED Code (MU Hospital) field, enter the code. This field appears when the IMO search is implemented.

  10. In the Medicaid Provider ID field, enter the ID. This is used in Electronic Billing to format the 2400-NTE-02 field with the Medicaid Provider ID and up to five evidence-based practices entered on the Edit Service Information, Client Charge Input, and/or Progress Notes forms.

  11. Click Submit when done.