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User Definition - Appointment Scheduling Section

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Define the forms the user can access, and what actions he or she can perform in the Scheduling Calendar form.
Note:  You need to indicate all sites that the user has scheduling access to, if the user is associated to a practitioner, as well as whether or not the user has the ability to overbook appointments.

  1. Go to Avatar PM > RADplus Utilities > System Security > User Maintenance > User Definition.
  2. Search for and select the user you wish to configure.
  3. In the Appointment Scheduling section of the User Definition form, choose Select Forms. 
  4. Select the forms that can be launched from the Scheduling Calendar. A maximum of 15 forms can be selected. These forms will be available when a user right-clicks an appointment.
    Note: If the Client Ledger is selected in one of the areas listed below, it will automatically be selected in both areas. To deselect, the Client Ledger must be unchecked in both of the following areas:
    • Avatar PM > Client Management > Account Management
    • Avatar PM > Billing > Remittance Processing
  5. In the following fields, define the actions the user can perform from the right-click menu:
    • In the Allow Check In of Appointments field, select Yes if the user can check in appointments via the Scheduling Calendar. This setting does not affect the Coming In Today widget.
    • In the Allow Check Out of Appointments field, select Yes if the user can check out appointments via the Scheduling Calendar. This setting does not affect the Coming In Today widget.
    • In the Allow Posting Payment From Check In field, select Yes if the use can post payments during check in.
    • In the Allow Posting Payment From Check Out field, select Yes if the user can post payments during check out.
    • In the Allow Practitioner to See Other Practitioner Calendars field, select Yes to allow the user to view appointments created by other practitioners. This field is only enabled if the user is associated with a Staff member.
    • In the Allow Remove Check In field, select Yes if the user can reverse a client check in.
    • In the Financial Eligibility Form To Launch field, select the financial eligibility form that will open when you click the View Financial Eligibility button on the Add Appointment or View Details/Edit Appointment screens.
    • In the Allow Deleting Appointment If Progress Note Attached field, determine whether an appointment can be delete if a progress not is attached: Do Not Allow, Allow with a Warning, or Allow.
    • In the Allow Adding Appointments After Date is Posted field, select Yes if the user can add or change an appointment after its date is posted.
  6. In the Time Zone field, select the user's time zone. When this user is logged into myAvatar, the Scheduling Calendar will display times for both their time zone and the myAvatar server's time zone, side by side so that you can account for any time zone differences when scheduling appointments.
  7. In the following fields, define the actions the user can perform from the right-click menu:
    Note: If no users have specified access to a particular site, that site is available to all users in the system. As soon as a single user is given specified access to that site, however, the site becomes limited to only users with specified access.
    • In the Site Schedules User Can Modify field, select the sites whose schedule the user will be given access to modify.
    • In the Sites at Which User May Overbook Staff Members field, select the sites where the user can overbook staff member appointments.
    • In the Sites at Which Users May Overbook Client Appointments field, select the sites where the user can overbook client appointments.
    • In the Sites at Which Users May Overbook Group Appointments field, select the sites where the user can overbook group appointments.
    • In the Sites at Which User May Book Clients Outside Allowed Countries field, select the sites where the user can overbook appointments outside allowed countries.
    • In the Sites at Which User May Overbook field, select the sites where the user can overbook appointments.
    • In the Sites at Which User May Overbook Group Capacity field, select the sites where the user can add members to maximum-capacity groups.
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