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Avatar eMAR 2022 Update 4

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Product Requirements / Recommendations

Avatar CWS required
Avatar eMAR required
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Product Update Form Description

The following issues are resolved: 1) A task is not created in the Task List Console when an 'Administration Event' that is configured to create a task is filed in Avatar eMAR. 2) Laboratory Order and Specimen Collection messages that should be triggered by the filing of a 'Specimen Collection' in Avatar eMAR (such as "Cancelled" or "Collected") are not sent from myAvatar.

Included Updates

None

Required Updates

None

Details
NEW1 CHANGED0 FIXED0
New (1)
Generating Tasks based on eMAR Administrations
A change is made to ensure that Tasks generated off eMAR Administration events will be created if an unsuccessful event is changed to a successful event.
Value Added: Tasks created through eMAR Administrations can be generated after an initial refusal.
Topics
• Avatar eMAR • CareFabric Monitor • Lab Orders • NX • Order Entry • Order Entry Console • Task List
 
Acceptance Tests
AV-74682 Summary | Details
Generating Tasks based on eMAR Administrations
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Avatar eMAR
  • Orders This Episode
  • Task Associations
  • Task Definitions
  • CareFabric Monitor
Scenario 1: Task List - Generate Task through Route of Administration
Specific Setup:
  • A client must have an active episode. (Client A)
  • “Client A” must have a ‘Date of Birth’, ‘Sex’ and address on file in the ‘Update Client Data’ form, as well as information filed in the ‘Allergies and Hypersensitivities’ form, ‘Diagnosis’ form, and in the ‘Height’ and ‘Weight’ fields in the ‘Vitals Entry’ form.
Steps
  1. Access the 'Task Definitions' form.
  2. Select "Add" from the 'Add/Edit Task Definition' field.
  3. Set the 'New Task Code' field to "Route" and press Tab.
  4. Set the 'Task Title' field to "Route Task" and click [Submit].
  5. Validate a message is displayed that states: "Form Return Task Definitions has completed. Do you wish to return to form?" and click [No].
  6. Access the 'Task Associations' form.
  7. Select "Task Definition" from the 'Task Type' field.
  8. Search for and select "Route Task (Route)" from the 'Task Group/Definition' field.
  9. Select "Add" from the 'Add/Edit/Delete Association' field.
  10. Select "Administration" from the 'Order Event' field.
  11. Select "TOPICAL APPLICATION" from the 'Route of Administration' field.
  12. Set the 'Offset' field to "1".
  13. Select "Hours" from the 'Offset Units' field.
  14. Set the 'Duration' field to "4".
  15. Select "Hours" from the 'Duration Units' field.
  16. Select "Every Hour (Q1H)" from the 'Frequency' field.
  17. Click [Update Associations] and [Submit].
  18. Validate a message is displayed that states: "Form Return Task Associations has completed. Do you wish to return to form?" and click [No].
  19. Select "Client A" and access the Order Entry Console.
  20. Search for and select "AVEENO BABY CALMING COMFORT LOTION 1.2 % LOTION TOPICAL APPLICATION" from the 'New Order' field.
  21. Set the 'Dose' field to "1".
  22. Select "app" from the 'Dose Unit' field.
  23. Select "Every Hour" from the 'Freq' field.
  24. Validate the 'Route' field contains "TOPICAL APPLICATION".
  25. Set the 'Duration' field to "6" and click [Hours].
  26. Click [Add to Scratchpad] and [Sign].
  27. Validate the 'Order grid' contains an order for "AVEENO BABY CALMING COMFORT LOTION 1.2 % TOPICAL APPLICATION LOTION1 app, Every Hour".
  28. Access the 'Task List' widget.
  29. Validate that "Med Admin" tasks are created and placed under the next six hours.
  30. Validate that the "Route Task" was not created.
  31. Access the 'eMAR' widget.
  32. Validate the "AVEENO BABY CALMING COMFORT LOTION" order is displayed with six hours of administration under the current date.
  33. Select the first cell with hours of administration and click [Administer].
  34. Perform 'Order Acknowledgement' and 'Client Education' for the "AVEENO BABY CALMING COMFORT LOTION" order.
  35. Verify the 'Administration Event' dialog exists.
  36. Set the 'Med ID' cell to "81370-0036-45".
  37. Validate the 'Qty' cell is equal to "1".
  38. Validate the 'Unit' cell is equal to "app".
  39. Select any successful administration event from the 'Administration Event' field.
  40. Validate the 'Route' field contains "TOPICAL APPLICATION".
  41. Check the 'Accept administration information entered' checkbox and click [Ok].
  42. Validate the "AVEENO BABY CALMING COMFORT LOTION" order is displayed with "1 app" and the time administered in military format, under the current date.
  43. Access the 'Task List' widget.
  44. Validate the first "Med Admin" task has been completed and removed from the 'Task List' widget.
  45. Validate that four "Route Task" tasks are created, with the first one being offset by one hour from the time of the completed "Med Admin" task.
Scenario 2: Task List - Generate Task based on eMAR Administration event
Specific Setup:
  • A client must have an active episode. (Client A)
  • “Client A” must have a ‘Date of Birth’, ‘Sex’ and address on file in the ‘Update Client Data’ form, as well as information filed in the ‘Allergies and Hypersensitivities’ form, ‘Diagnosis’ form, and in the ‘Height’ and ‘Weight’ fields in the ‘Vitals Entry’ form.
Steps
  1. Access the 'Task Definitions' form.
  2. Select "Add" from the 'Add/Edit Task Definition' field.
  3. Set the 'New Task Code' field to "eMAR" and press Tab.
  4. Set the 'Task Title' field to "eMAR Admin Task" and click [Submit].
  5. Validate a message is displayed that states: "Form Return Task Definitions has completed. Do you wish to return to form?" and click [No].
  6. Access the 'Task Associations' form.
  7. Select "Task Definition" from the 'Task Type' field.
  8. Search for and select "eMAR Admin Task (eMAR)" from the 'Task Group/Definition' field.
  9. Select "Add" from the 'Add/Edit/Delete Association' field.
  10. Select "Administration" from the 'Order Event' field.
  11. Search for and select "ACTISORB SILVER 220 100 GM-220 MG DRESSING TOPICAL APPLICATION" from the 'Order Code' field.
  12. Set the 'Offset' field to "1".
  13. Select "Hours" from the 'Offset Units' field.
  14. Set the 'Duration' field to "2".
  15. Select "Hours" from the 'Duration Units' field.
  16. Select "Every Hour (Q1H)" from the 'Frequency' field.
  17. Click [Update Associations] and [Submit].
  18. Validate a message is displayed that states: "Form Return Task Associations has completed. Do you wish to return to form?" and click [Yes].
  19. Select "Task Definition" from the 'Task Type' field.
  20. Search for and select "eMAR Admin Task (eMAR)" from the 'Task Group/Definition' field.
  21. Select "Edit" from the 'Add/Edit/Delete Association' field.
  22. Select "ACTISORB SILVER 220 100 GM-220 MG TOPICAL APPLICATION DRESSING (19547)" from the 'Existing Association' field.
  23. Validate "Administration" is selected from the 'Order Event' field.
  24. Validate the 'Order Code' field contains "ACTISORB SILVER 220".
  25. Validate the 'Offset' field contains "1".
  26. Validate "Hours" is selected from the 'Offset Units' field.
  27. Validate the 'Frequency' field contains "Every Hour (Q1H)".
  28. Validate the 'Duration' field contains "2".
  29. Validate "Hours" is selected from the 'Duration Units' field and click [Submit].
  30. Validate a message is displayed that states: "Form Return Task Associations has completed. Do you wish to return to form?" and click [No].
  31. Select "Client A" and access the Order Entry Console.
  32. Search for and select "ACTISORB SILVER 220 100 GM-220 MG DRESSING TOPICAL APPLICATION" from the 'New Order' field.
  33. Set the 'Dose' field to "1".
  34. Select "app" from the 'Dose Unit' field.
  35. Select "STAT" from the Freq: field.
  36. Validate the 'Duration' field contains "1".
  37. Validate [Days] is selected.
  38. Click [Add to Scratchpad] and [Sign].
  39. Validate the 'Order grid' contains an order for "ACTISORB SILVER 220 100 GM-220 MG TOPICAL APPLICATION DRESSING1 app, STAT".
  40. Access the 'Task List' widget.
  41. Validate that one "STAT Med Admin" task was created under the Unscheduled column.
  42. Validate the "eMAR Admin Task" was not created.
  43. Access the 'eMAR' widget.
  44. Validate the "ACTISORB SILVER 220 100 GM-220 MG" order is displayed with no hours of administration.
  45. Select the first cell with hours of administration and click [Administer].
  46. Perform 'Order Acknowledgement' and 'Client Education' for the "ACTISORB SILVER 220 100 GM-220 MG" order.
  47. Verify the 'Administration Event' dialog exists.
  48. Set the 'Med ID' cell to "51978-0002-72".
  49. Validate the 'Qty' cell is equal to "1".
  50. Validate the 'Unit' cell is equal to "app".
  51. Select any successful administration event from the 'Administration Event' field.
  52. Check the 'Accept administration information entered' checkbox and click [Ok].
  53. Validate the "ACTISORB SILVER 220 100 GM-220 MG" order is displayed with "1 app" and the time administered in military format, under the current date.
  54. Access the 'Task List' widget.
  55. Validate the first "STAT Med Admin" task has been completed and removed from the Task List widget.
  56. Validate that two "eMAR Admin Task" tasks are created, with the first one being offset by one hour from the time of the completed "Med Admin" task.
Scenario 3: Validating payload with CareFabric Monitor when "Lab Vendor Staff will Collect" is selected for Lab Orders
Specific Setup:
  • The 'Avatar eMAR->General->Settings->->->Enable Specimen Collection Events' registry setting must be set to "Y".
  • Please log out of the application and log back in after completing the above configuration.
  • A client must have an active episode. (Client A)
  • “Client A” must have a ‘Date of Birth’, ‘Sex’ and address on file in the ‘Update Client Data’ form, as well as information filed in the ‘Allergies and Hypersensitivities’ form, ‘Diagnosis’ form, and in the ‘Height’ and ‘Weight’ fields in the ‘Vitals Entry’ form.
Steps
  1. Select "Client A" and access the Order Entry Console.
  2. Search for and select "Complete Blood Count (CBC) (DAILY)" from the 'New Order' field.
  3. Validate the 'Frequency' field contains "DAILY".
  4. Validate the 'External Lab Vendor Destination' field contains "Baptist".
  5. Validate "Electronic" is checked from the 'Communication Method' field.
  6. Validate the 'Specimen Type' field contains "Blood".
  7. Validate "Lab Vendor Staff will Collect" is selected from the 'Specimen Collection' field.
  8. Validate the Duration field contains "48" and [Hours] is selected.
  9. Complete all other required fields and press [Add to Scratchpad] and [Sign].
  10. Confirm the "Order Number" in the 'Order Type' field.
  11. Access the 'eMAR' widget.
  12. Validate the "Complete Blood Count" order is displayed with a 'Specimen Collect' cell under the current date.
  13. Select the first cell with 'Specimen Collect' and click [Administer].
  14. Perform 'Order Acknowledgement' and 'Client Education' for the "Complete Blood Count" order.
  15. Verify the 'Administration Event' dialog exists.
  16. Validate the 'Specimen Type' cell is equal to "Blood".
  17. Validate the 'Collection Volume' cell is equal to "150".
  18. Validate the 'Collection Volume Units of Measure' cell is equal to "mL".
  19. Select any successful administration event from the 'Default Administration Event' field.
  20. Check the 'Accept administration information entered' checkbox and click [Ok].
  21. Validate the "Complete Blood Count" order is displayed with the time administered in military format, under the current date.
  22. Access the 'CareFabric Monitor' form.
  23. Set the 'From Date' field to the current date.
  24. Set the 'Through Date' field to the current date.
  25. Search for and select "Client A" from the 'Client ID' field.
  26. Search for and select "HL7LaboratoryOrderUpdated" from the 'Event/Action Search' field.
  27. Click [View Activity Log] and validate the 'CareFabric Monitor Report' is launched.
  28. Validate the 'Date/Time Logged' field is equal to the date and time of the administration.
  29. Validate the 'Entity ID' field is equal to the PATID for "Client A".
  30. Validate the 'Activity Type' field is equal to "HL7LaboratoryOrderUpdated".
  31. Click the 'Click To View Record' link.
  32. Validate the 'orderNumber.id' field is equal to the Order Number for the order keyed for "Client A".
  33. Validate the 'clientID.id' field is equal to the PATID for "Client A".
  34. Close the 'CareFabric Monitor Report'.
Topics
• Avatar eMAR • CareFabric Monitor • Lab Orders • NX • Order Entry • Order Entry Console • Task List

 

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