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Avatar SF 2023 Update 28

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Product Requirements and Recommendations

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Recommended Update Level

Avatar PM 2023 Monthly Release 2023.03.02
Avatar SF 2023 Monthly Release 2023.03.02
RADplus 2023 Monthly Release 2023.03.02

Product Update Description

The NYS OASAS 'Client Admission Report (44N)' and 'Client Discharge Report (45N)' forms are updated in accordance with 2024 specifications.

Required Updates

None

Included Updates

3, 4, 5, 8, 10, 11, 12, 16, 18, 22

Details
NEW2 CHANGED0 FIXED0
New (2)
State Forms - NY PAS (44N)
The 'Client Admission Report (PAS 44N)' has been updated to meet new regulations by:

Adding the following new fields: Transgender, Asian Origin, and Pacific Origin.

Changing field names to 'No. of Criminal Arrest in Prior 30 Days', 'No. of Criminal Arrest in Prior 6 Months', and 'No. of Days incarcerated in Prior 6 Months'.

Removing the following fields from the form: 'NYSID', 'CJ Consent Date', and 'CJ Consent Revoke Date'.

The following fields have been added to the 'STATEFORM.nys_pas44_admit' table: 'transgender_code', 'transgender_value', 'asian_origin_code', asian_origin_value', 'pacific_origin_code', and 'pacific_origin_value'.
Value Added: Reporting data is updated to meet regulations.
Topics
• NX • State Forms
 
State Forms - NY PAS (445)
The 'Client Discharge Report (PAS 45N)' form has been updated to meet new regulations by adding the following fields: 'Was MAT Offered by this Program During this Treatment Episode?' and 'Was MAT Prescribed by this Program During this Treatment Episode?'.
The 'StATEFORM.nys_pas45_discharge' table has the following new fields added: 'mat_offered_code', 'mat_offered_value', 'mat_prescribed_code', and 'mat_prescribed_value'.
Value Added: Reporting data is updated to meet regulations.
Topics
• Client Discharge Report (Pas 45N) • NX • State Forms
 
Acceptance Tests
AV-94651 Summary | Details
State Forms - NY PAS (44N)
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Admission (Outpatient)
  • Client Admission Report (PAS 44N)
  • Client Admission Report (PAS 44N)
  • Diagnosis
  • NYS PAS Form Submission File Creation
  • State Form Dictionary Setup
Scenario 1: Client Admission Report (PAS 44N) - NYS PAS Form Submission File Creation
Specific Setup:
  • Facility Defaults:
  • The 'Output Path On Server For Electronic Files' field is set to the location where the output files are stored. Note the path.
  • State Form Dictionary Setup:
  • Set up a program. Note the programs/PRU selected in this field.
  • Select State Form = New York State Client Admission Report (PAS 44N)
  • Select State Form Data Element = Program No. (10001)
  • State Form Text Value - Desired value. Note the value.
  • Admission:
  • Client is admitted to above program.
  • Diagnosis:
  • The diagnosis record is created for the client.
Steps
  1. Open the form 'Client Admission Report (PAS 44N)'.
  2. Select desired client.
  3. Select the desired episode.
  4. Validate that the following fields have been added to the form: Transgender, Asian Origin, Pacific Origin, No. of Criminal Arrest in Prior 30 Days, No. of Criminal Arrest in Prior 6 Months, and No. of Days incarcerated in Prior 6 Months.
  5. Validate that the following fields have been removed from the form: NYSID, CJ Consent Date, and CJ Consent Revoke Date.
  6. Add data to all required fields and to desired optional fields.
  7. Submit the form.
  8. Close the form.
  9. Open the 'NYS PAS Form Submission File Creation' form.
  10. Populate the 'Provider ID No' with up to 5 digits.
  11. Set the 'Filter By PRU Number'=No.
  12. Select the month of admission for the client identified above in the 'Month to report' field.
  13. Set the 'Re-Send Records Previously Sent?'=Yes.
  14. Click [Create File].
  15. Verify the system displays all the records for the client for which the 'Client Admission Report (PAS 44N)' form is filed.
  16. If desired, review the file created in the Facility Defaults output path and return to the form.
  17. Populate the 'Provider ID No' with up to 5 digits.
  18. Set the 'Filter By PRU Number'=Yes.
  19. PRU Selected By=PRU
  20. Select the desired PRU value.
  21. Select the month of admission for the client identified above in the 'Month to report' field.
  22. Set the 'Re-Send Records Previously Sent?'=Yes.
  23. Click [Create File].
  24. Verify the system displays all the records for the client for the selected PRU number and for that program the 'Client Admission Report (PAS 44N)' form is filed for the client.
  25. If desired, review the file created in the Facility Defaults output path and return to the form.
  26. Close the form.
Topics
• NX • State Forms
AV-94653 Summary | Details
State Forms - NY PAS (445)
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Admission (Outpatient)
  • Client Admission Report (PAS 44N)
  • Client Admission Report (PAS 44N)
  • Client Discharge Report (PAS 45N)
  • Diagnosis
  • Discharge
  • NYS PAS Form Submission File Creation
  • State Form Dictionary Setup
Scenario 1: Client Discharge Report (PAS 45N) - NYS PAS Form Submission File Creation
Specific Setup:
  • User Definition:
  • Include 'Client Discharge Report (PAS 45)' in 'Chart View'.
  • Facility Defaults:
  • The 'Output Path On Server For Electronic Files' field is set to the location where the output files are stored. Note the path.
  • Program Maintenance: Identify a substance abuse program.
  • State Form Dictionary Setup:
  • Select State Form = New York State Client Admission Report (PAS 44N)
  • Select State Form Data Element = Program No. (10001)
  • State Form Text Value - Desired value. Note the value.
  • Client:
  • A new admission in the program identified above. Note client id / admission date.
  • The diagnosis record is created for the client.
  • The 'Client Admission Report (PAS 44) has been filed.
  • The client has been discharged.
Steps
  1. Open the form 'Client Discharge Report (PAS 45N)'.
  2. Select desired client.
  3. Select the desired episode.
  4. Validate that the following fields have been added to the form: 'Was MAT Offered by this Program During this Treatment Episode?' and 'Was MAT Prescribed by this Program During this Treatment Episode?'.
  5. Add data to all required fields and to desired optional fields.
  6. Submit the form.
  7. Close the form.
  8. Open the 'NYS PAS Form Submission File Creation' form.
  9. Populate the 'Provider ID No' with up to 5 digits.
  10. Set the 'Filter By PRU Number'=No.
  11. Select the month of discharge for the client identified above in the 'Month to report' field.
  12. Set the 'Re-Send Records Previously Sent?'=Yes.
  13. Click [Create File].
  14. Verify the system displays all the records for the client for which the 'Client Discharge Report (PAS 45N)' form is filed.
  15. If desired, review the file created in the Facility Defaults output path and return to the form.
  16. Populate the 'Provider ID No' with up to 5 digits.
  17. Set the 'Filter By PRU Number'=Yes.
  18. PRU Selected By=PRU
  19. Select the desired PRU value.
  20. Select the month of discharge for the client identified above in the 'Month to report' field.
  21. Set the 'Re-Send Records Previously Sent?'=Yes.
  22. Click [Create File].
  23. Verify the system displays all the records for the client for the selected PRU number and for that program the 'Client Discharge Report (PAS 45N)' form is filed for the client.
  24. If desired, review the file created in the Facility Defaults output path and return to the form.
  25. Close the form.
Scenario 2: State Form 'Client Admission Report (PAS 44N)' - Chart View
Specific Setup:
  • User Definition:
  • Include 'Client Admission Report (PAS 44N)' in 'Chart View'.
  • Facility Defaults:
  • The 'Output Path On Server For Electronic Files' field is set to the location where the output files are stored. Note the path.
  • Program Maintenance: Identify a substance abuse program.
  • State Form Dictionary Setup:
  • Select State Form = New York State Client Admission Report (PAS 44N)
  • Select State Form Data Element = Program No. (10001)
  • State Form Text Value - Desired value. Note the value.
  • Client:
  • A new admission in the program identified above. Note client id / admission date.
  • Diagnosis:
  • The diagnosis record is created for the client.
Steps
  1. Open the form 'Client Admission Report (PAS 44N)'.
  2. Select a client that is enrolled in a substance abuse program.
  3. Select the desired episode.
  4. Validate that the following fields have been added to the form: Transgender, Asian Origin, Pacific Origin, No. of Criminal Arrest in Prior 30 Days, No. of Criminal Arrest in Prior 6 Months, and No. of Days incarcerated in Prior 6 Months.
  5. Validate that the following fields have been removed from the form: NYSID, CJ Consent Date, and CJ Consent Revoke Date.
  6. Add data to all required fields and to desired optional fields.
  7. Submit the form.
  8. Close the form.
  9. Open 'Chart View', 'Display Chart', and review the 'Client Admission Report (PAS 44N)' to validate that it contains the submitted data.
  10. Close the chart.
Topics
• Client Discharge Report (Pas 45N) • NX • State Forms
Table Changes
Table Column Change
STATEFORM.nys_pas44_admit transgender_code added
STATEFORM.nys_pas44_admit transgender_value added
STATEFORM.nys_pas44_admit asian_origin_code added
STATEFORM.nys_pas44_admit asian_origin_value added
STATEFORM.nys_pas44_admit pacific_origin_code added
STATEFORM.nys_pas44_admit pacific_origin_value added
StATEFORM.nys_pas45_discharge mat_offered_code added
StATEFORM.nys_pas45_discharge mat_offered_value added
StATEFORM.nys_pas45_discharge mat_prescribed_code added
StATEFORM.nys_pas45_discharge mat_prescribed_value added