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Avatar SF 2023 Update 16

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Product Requirements and Recommendations

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RADplus required

Recommended Update Level

Avatar PM 2023 Monthly Release 2023.03.02
Avatar SF 2023 Monthly Release 2023.03.02
RADplus 2023 Monthly Release 2023.03.02

Product Update Description

The following changes are made to the Kansas AIMS Reporting process: 1) The 'Exclude Service(s) from AIMS Compile' field is added to the 'Kansas AIMS Setup' form to allow specific service codes to be excluded from the compile. 2) An issue is resolved where preadmissions could not be reflagged from the 'Kansas AIMS Flag Maintenance' form if the screening had a data entry date outside the date range entered in the Flag Maintenance form.

Required Updates

None

Included Updates

3, 4, 8, 10, 11, 12

Details
NEW2 CHANGED0 FIXED0
New (2)
Kansas AIMS Setup - Exclude Service from AIMS Compile
A new multi-select field 'Exclude Service from AIMS Compile' is added in the 'Kansas AIMS Setup' form to give the ability to select specific Service Codes that are not valid for ‘flagging’ for selection by the Kansas AIMS Flag Maintenance form and subsequent selection for processing by the Kansas AIMS Compile form.
Value Added: User can now exclude services from KSAIMS Compile
Topics
• Kansas AIMS Compile • Kansas AIMS Flag Maintenance • NX • State Forms
 
Kansas AIMS Flag Maintenance - Flag Maintenance
A new selection item 'Pre Admit discharges' is added to the 'Data Type' field of the 'Kansas AIMS Flag Maintenance' form so they can be separated from normal Discharges and flagged separately.
Value Added: Flag Maintenance for Pre Admit discharges provides additional functionality.
Topics
• Kansas AIMS Compile • Kansas AIMS Flag Maintenance • NX
 
Acceptance Tests
AV-85571 Summary | Details
Kansas AIMS Setup - Exclude Service from AIMS Compile
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Kansas AIMS Compile
  • Kansas AIMS Flag Maintenance
  • Kansas AIMS Setup
Scenario 1: Kansas AIMS Setup - Form / Field / Workflow validation
Specific Setup:
  • Registry Settings:
  • Set the "Enable Kansas AIMS Compile" registry setting to "Y".
  • Client:
  • Client A should be admitted into any Outpatient program.
  • Client Charge Input:
  • Identify or Create two services (Service A and Service B)
  • Use the 'Client Charge Input' form to charge both two services for the client, by entering a different service code for each date. Fill in the duration field.
  • Service Fee/Cross Reference Maintenance:
  • Edit each service code, by putting any desired value in the 'State Reporting Code 1' field.
Steps
  1. Open the 'Kansas AIMS Setup' form.
  2. Validate that there is a new field added 'Exclude Services From AIMS Compile' and all the available services are shown for selection.
  3. Select "No" for 'Non-Episodic Flagging', 'Require Screening for Pre-Admits', and 'Require Chronicity for Discharges'.
  4. Select all programs in the 'Valid Programs for AIMS Compile' field.
  5. Enter any desired values for the remaining fields.
  6. Select 'Submit'.
  7. Open the 'Kansas AIMS Flag Maintenance' form.
  8. Enter a start and end date for the current month, select the current PATID in the 'Client' field, and select 'Services' in the 'Data Type' field.
  9. Click the 'Add Flags' button.
  10. Validate that both services are present in the 'Add Flag Results' field.
  11. Close the 'Kansas AIMS Flag Maintenance' form.
  12. Open the 'Kansas AIMS Compile' form and run the compile for the current month.
  13. Dump the file to view the data.
  14. Validate that there are two SV1 segments in the output, one for each service.
  15. Close the 'Kansas AIMS Compile' form.
  16. Open the 'Kansas AIMS Setup' form.
  17. Select one of the service codes used in the two services in the 'Exclude Services From AIMS Compile' field.
  18. Select 'Submit'.
  19. Open the 'Kansas AIMS Flag Maintenance' form.
  20. Enter a start and end date for the current month and select the current PATID in the 'Client' field.
  21. Click 'Populate Flag List'.
  22. Validate that there is an existing entry shown and check the existing entry.
  23. Select the 'Remove Selected Flags' button.
  24. Select 'Services' in the 'Data Type' field and click 'Add Flags'.
  25. Validate that there is only one service present in the 'Add Flags Results' field and the service marked as excluded in the Kansas Setup form is not showing here.
  26. Close the 'Kansas AIMS Flag Maintenance' form.
  27. Open the 'Kansas AIMS Compile' form and run the compile for the current month.
  28. Dump the file to view the data.
  29. Validate that there is only one SV1 segment in the output that is for the non-excluded service.
Topics
• Kansas AIMS Compile • Kansas AIMS Flag Maintenance • NX • State Forms
AV-90265 Summary | Details
Kansas AIMS Flag Maintenance - Flag Maintenance
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Kansas AIMS Compile
  • Kansas AIMS Flag Maintenance
Scenario 1: "Kansas AIMS Flag Maintenance" with "Kansas AIMS Compile" form logic validation
Specific Setup:
  • 'Registry Setting' form, 'Enable Kansas AIMS Compile' registry setting set to "Y".
  • 'Kansas AIMS Setup' form with a program selected in the 'Pre-Admit Screening Program(s)' field for use with test clients.
  • Test client with all data filed as required for a 'Pre-Admit Screening' occurrence ('Pre Admit', 'Diagnosis', 'Fast Financial Eligibility', 'Screening Entry From', 'Client Charge Input', 'Pre Admit Discharge') with 'Kansas AIMS Flag Maintenance' form filed once for the client post update installation.
  • Test client with all data filed as required for a 'Pre-Admit Screening' occurrence ('Pre Admit', 'Diagnosis', 'Fast Financial Eligibility', 'Screening Entry From', 'Client Charge Input', 'Pre Admit Discharge') with 'Kansas AIMS Flag Maintenance' form filed twice for the client post update installation.
Steps
  1. Open the 'Kansas AIMS Compile' form.
  2. Set 'Option' to "Compile", 'File Description' to a value to identify the file, 'End Date' to the month end date associated with test client data and click the [Process] command button.
  3. If the 'Compile complete. Errors were encountered during compile. Please check error report.' pop-up message is presented click [OK], set 'Option' to "Run Error Report", select the compilation file just created in the 'File' dropdown, click the [Process] command button, and review the 'Kansas AIMS Compile Error' report to verify that test clients are not included in the report, and close the report.
  4. Set 'Option' to "Dump File", select the compilation file just created in the 'File' dropdown, and click the [Process] command button.
  5. In the 'Kansas AIMS Compile Data' report presented verify the clients with data filed post update installation have an 'ADM' segment in the format "ADM*2*CCYYMMDD**CCYYMMDD*n~" where the second date value ('Discharge Date') and subsequent numeric value ('Discharge Reason') are present and close the report.
  6. Set 'Option' to "Create File", select the compilation file just created in the 'File' dropdown, and click the [Process] command button.
  7. Use the 'Save' window presented to save the sequential file and then exit the 'Kansas AIMS Compile' form.
  8. Open the sequential file created and verify the clients with data filed post update installation have an 'ADM' segment in the format "ADM*2*CCYYMMDD**CCYYMMDD*n~" where the second date value ('Discharge Date') and subsequent numeric value ('Discharge Reason') are present.
Scenario 2: 'Kansas AIMS Flag Maintenance' form and 'Kansas AIMS Compile' form logic validation - Pre Admit Discharges
Specific Setup:
  • 'Registry Setting' form, 'Enable Kansas AIMS Compile' registry setting set to "Y".
  • 'Kansas AIMS Setup' form filed with the following values: 'Pre-Admit Screening Program(s)' having a program selected valid for test client, 'Require Screening for Pre-Admits' set to "No", and 'Require Chronicity for Discharges' set to "No".
  • Test client with data filed in the 'Pre Admit', 'Diagnosis', 'Fast Financial Eligibility', and 'Pre Admit Discharge' forms as required by 'Kansas AIMS Setup' form values.
  • 'Kansas AIMS Flag Maintenance' form filed to remove existing data flags; 'Client' set to test client, 'Start Date' and 'End Date' encompassing test client's 'Pre Admit' and 'Pre Admit Discharge' dates, [Populate Flag List] clicked, presented 'Existing Flags' window row selected, [Remove Selected Flags] clicked, and 'Are you sure you want to delete the selected flags? This action cannot be undone.' pop-up message acknowledged by clicking "Yes".
Steps
  1. Open the 'Kansas AIMS Flag Maintenance' form.
  2. Set 'Start Date' equal to test client 'Pre Admit' form, 'PreAdmit/Admission Date' value.
  3. Set 'End Date' equal to test client 'Pre Admit Discharge' form, 'Date Of Discharge' value.
  4. Set 'Client' to test client.
  5. Set 'Data Type' by checking the 'Discharge' value.
  6. Click [Add Flags].
  7. Validate that there are no data populated in the 'Add Flags Results' field.
  8. Uncheck the 'Discharge' in the 'Data Type'.
  9. Validate that there is a new selection item 'Pre Admit Discharge' is added and present in the 'Data Type' List box.
  10. Set 'Data Type' by checking the 'Pre Admit Discharge' value.
  11. Click [Add Flags].
  12. Verify 'Add Flags Results' display window presents rows starting with ("Discharge") and exits the form.
  13. Close the 'Kansas AIMS Flag Maintenance' form.
  14. Open the 'Kansas AIMS Compile' form.
  15. Set 'Option' to "Compile", 'File Description' to a value to identify the file, 'End Date' to the month-end date associated with test client data and click [Process].
  16. For the pop-up message 'Compile complete.' click [OK].
  17. Set 'Option' to "Dump File", select the compilation file just created in the 'File' dropdown, and click [Process].
  18. In the 'Kansas AIMS Compile Data' report presented verify the client has an 'ADM' segment in the format "ADM*2*CCYYMMDD**n*CCYYMMDD*n~" where the second date value ('Discharge Date') and a subsequent numeric value ('Discharge Reason') are present and close the report.
  19. Set 'Option' to "Create File", select the compilation file just created in the 'File' dropdown, and click [Process].
  20. Use the 'Save' window presented to save the sequential file and then exit the 'Kansas AIMS Compile' form.
  21. Open the sequential file created and verify the client has an 'ADM' segment in the format "ADM*2*CCYYMMDD**n*CCYYMMDD*n~" where the second date value ('Discharge Date') and a subsequent numeric value ('Discharge Reason') are present.
Topics
• Kansas AIMS Compile • Kansas AIMS Flag Maintenance • NX