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Avatar PM 2024 Monthly Release 2024.00.01 Details

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Product Requirements and Recommendations

Avatar PM required
RADplus required

  • CPT Codes Definition
    The 2024 Annual CPT Code Update is added to the system.
Included Updates
None
Product Update Description
Avatar PM is enhanced with the AMA provided list of CPT codes for 2024. Any CPT codes that already exist within Avatar PM will be updated only if no client customization has been done.
Topics
• CPT Codes • NX
  • Site Specific Section Modeling - Disclosure Management
    Resolves an issue to ensure that the fields can be added or removed from any section of the 'Disclosure Management' successfully via 'Site Specific Section Modeling' form.
  • 837 Dental - Validating Re-Bill Services - Restrict to date range
    Resolves an issue to ensure that the '837 Dental' bill selects valid rebills from the queue if they are within the date of the program prompts when rebills by all clients (Restrict to date range) is selected.
Included Updates
None
Product Update Description
The following issues are resolved: 1) The 'Revoke?' field cannot be removed from the 'Disclosure Management' form (Authorization section) via the Site Specific Section Modeling once it is added to the form. 2) Re-billing an 837 Dental bill will not properly limit the services when 'Include Services Assigned For Re-Bill' field on 'Electronic Billing' form is set to "All Clients (Restrict to Date Range)" or "All Clients (only compile re-bill services)(Restrict to Date Range)".
Topics
• Site Specific Section Modeling • Disclosure • 837 Dental
  • File Import
    File import enables Guarantors/Payors file type enabling to add details to 834 section in Guarantors/Payors form.
Included Updates
None
Product Update Description
The option "Guarantors/Payors 834 Submission" is added to the 'File Import' form.
Topics
• File Import
  • File Import
    The option to add the '835' record for the 'Guarantors/Payors' form has been added to 'File Import'.
Included Updates
8
Product Update Description
The option "Guarantors/Payors 835" is added to the 'File Import' form.
Topics
• File Import • NX
  • Financial Eligibility - Comments Section
    An issue is resolved to ensure that the comments in financial eligibility section of the financial eligibility form is displayed accurately in both the form and chart view of a client after the client merge occurs.
  • Financial Eligibility - Guarantor Selection
    An issue is resolved to ensure that financial eligibility records can be added/edited through financial eligibility form.
Included Updates
None
Product Update Description
The following issues are resolved: 1) Filing 'Financial Eligibility' may result in "[UNDEFINED] file+10^HRADFinancialEligibility" error. 2) The 'Coverage Comments' in 'Financial Eligibility' may not correctly display.
Topics
• Financial Eligibility • Client Merge • NX
  • Future Functionality
    The system is prepared for Future Functionality.
Included Updates
None
Product Update Description
The system is prepared for future functionality.
Topics
• NX • Remittance Processing • Remittance Processing Widget
  • Service Codes - Medication Management Procedure Type
    The 'Service codes' form is enhanced to support a "Procedure Type" of "Medication Management".
    This new configuration option will be used to determine what service codes will be searchable when using the new In-Office Administrations section in Medical Note.
Included Updates
None
Additional Requirements
Avatar CareFabric 2023 Update 61, Avatar CWS 2024 Update 8, and Medical Note Release 2.19.0 is required in order to utilize full functionality.
Product Update Description
Form 'Service Codes' is updated as follows: 1) New choice 'Medication Administration' is added to dictionary field 'Procedure Type' (Other Tabled Files Entity, Data Element #226). 2) Field 'Medication Equivalent' is added to support drug interaction checking in MedNote. Associated Avatar CareFabric and Avatar CWS updates must be installed for this to work properly.
Topics
• Medical Note • NX • Service Code • To Dos
  • Payment Acknowledgement-check/EFT
    Logic is implemented to check for the payment acknowledgment for a particular check/EFT number of 835.
  • Payment Acknowledgement-Acknowledging payments
    An issue is resolved in the 'Payment Acknowledgement' (Post Front Office and myHP Payments), to have the 'SYSTEM.unacknowledged_payments' table to store the 'data_entry_date' value that helps to find unacknowledged payments.
  • Payment Acknowledgement-Post Front Office and myHP Payments
    An issue is resolved to have the 'Name on Card' field required in the 'Review' section of 'Payment Acknowledgement' (Post Front Office and myHP Payments) when the posting code used is configured to have it required.
  • Payment Acknowledgement-Post Payment Accounting Entry
    An issue is resolved to restrict the user from editing the rows in the 'Payment Acknowledgement' (Post Payment Accounting Entry) grid when the user should not be able to.
Included Updates
None
Product Update Description
The following issues relating to functionality enabled using the 'Enable Payment Acknowledgement' and 'Prevent Posting Payments Unless Payment has been Acknowledged' registry settings are resolved: 1) Being able to edit rows in the 'Payment Acknowledgement' (Post Payment Accounting Entry) grid when the user should not be able to. 2) 'Name on Card' not required when it should be in 'Payment Acknowledgement' (Post Front Office and myHP Payments). 3) In 'Payment Acknowledgement' (Post Front Office and myHP Payments) unacknowledged payments were not being found due to missing 'data_entry_date' in the 'SYSTEM.unacknowledged_payments' table. 4) In '835 Health Care Claim Payment/Advice' rows in the 'Check / EFT #' field were listed as "Acknowledged" when they were not.
Topics
• 835 • NX • Payment Acknowledgement • Scheduling Calendar
  • Credit Card Processing - Deposit Entry
    Resolves an issue where the error 'Back office device not defined' could be received in the 'Deposit Entry' form.
Included Updates
None
Product Update Description
An error "Back office device not defined." produced in the 'Deposit Entry' form is resolved.
Topics
• Credit Card Processing • Deposit Entry
  • File Import -
    An issue is resolved to ensure that the 'File Import' option for 'Guarantors/Payors' is available in the form.
Included Updates
8
Product Update Description
The issue where the "Guarantors/Payors" option may not be available in the 'File Import' form is resolved.
Topics
• Guarantor/Payors • File Import • NX
2023 Update 145 Summary | User Acceptance Tests
  • Rule Based Routing - 'Routing Admin Dashboard' form
    Ensure the ability to close a form after viewing it in the 'Routing Admin Dashboard' form.
Included Updates
None
Product Update Description
An issue is resolved where in Rule Based routing, the user would be presented with a message box about service conflicts when the form is read-only.
Topics
• Rule Based Routing
2023 Update 152 Summary | User Acceptance Tests
  • Program Maintenance - Day Program support
    The 'Program Maintenance' form is enhanced to support Day Program functionality with the addition of the 'Day Program Services', 'Day Program Schedule', and 'Day Program Schedule Exceptions' sections.
  • Single Program Maintenance - Day Program support
    The 'Single Program Maintenance' form is enhanced to support Day Program functionality with the addition of the 'Day Program Services', 'Day Program Schedule', and 'Day Program Schedule Exceptions' sections.
  • 'Client Program Schedule Exceptions' form
    The 'Client Program Schedule Exceptions' form is introduced which allows for adding exceptions for a client to exclude them from specific day(s) of a Day Program schedule.
  • The 'Day Program Attendance' widget
    The 'Day Program Attendance' widget is added which provides support for recording daytime activities that a client may check in and out of periodically throughout the day and will ultimately file services for the calculated daily durations.
    Please note: this widget is available in Avatar NX Only. Avatar NX Release 2024.01.00, Avatar Appointment Scheduling 2023 Update 31, and Avatar Appointment Scheduling 2023 Update 32 are required for full functionality.
Included Updates
7, 10, 11, 16, 17, 18, 21, 25, 29, 31, 32, 33, 34, 35, 39, 44, 48, 56, 57, 58, 59, 62, 63, 64, 65, 66, 67, 72, 73, 76, 77, 78, 79, 82, 85, 86, 88, 89, 93, 94, 96, 98, 100, 101, 102, 103, 104, 105, 106, 109, 110, 115, 116, 119, 120, 121, 122, 125, 128, 129, 130, 133, 134, 135, 136, 139, 140, 143, 149
Product Update Description
The 'Day Program' widget is added which provides support for recording daytime activities that a client may check in and out of periodically throughout the day and will ultimately file services for the calculated daily durations. The 'Program Maintenance' and 'Single Program Maintenance' forms are enhanced to support this functionality with the addition of the 'Day Program Services', 'Day Program Schedule', and 'Day Program Exceptions' sections. Please note: The 'Day Program' widget is only available in myAvatar NX. An Avatar NX Release and Avatar Appointment Scheduling 2023 Update 31 are required for full functionality within the 'Day Program' widget.
Topics
• Program Maintenance • File Import • Single Program Maintenance • Widgets • Day Program Attendance • Scheduling Calendar • Client Ledger
2023 Update 162 Summary | User Acceptance Tests
  • Avatar NX - 'All Documents' widget
    An issue with the 'All Documents' widget in Avatar NX is resolved where an admission record would display multiple times for all admission forms. Please note: RADplus 2023 Update 67 is required for full functionality.
Included Updates
46, 75, 118
Product Update Description
An issue with the myAvatar NX All Documents Widget where an admission would display multiple times for all admission forms is resolved. NOTE: RADplus 2023 Update 67 is required for this issue to be resolved.
Topics
• NX • Pre Admit • Admission • Admission (Outpatient)
2023 Update 168 Summary | User Acceptance Tests
  • File Import
    Guarantors/Payors - Authorization Info Section can be updated through file import.
  • File Import
    Guarantors/Payors - Authorization Information Grid Section can be updated through file import.
Included Updates
7, 10, 11, 16, 17, 18, 21, 25, 29, 31, 32, 33, 34, 35, 39, 41, 44, 48, 56, 57, 58, 59, 62, 63, 64, 65, 66, 67, 72, 73, 76, 77, 78, 79, 82, 85, 86, 88, 89, 93, 94, 96, 98, 100, 101, 102, 103, 104, 105, 106, 109, 110, 115, 116, 119, 120, 121, 122, 125, 128, 129, 130, 133, 134, 135, 136, 139, 140, 143, 149, 153, 154, 156, 157, 159, 161, 163, 164
Product Update Description
The options "Guarantors/Payors Authorization Information" and "Guarantors/Payors Authorization Information Grid" are added to the 'File Import' form.
Topics
• File Import • NX
2023 Update 173 Summary | User Acceptance Tests
  • 99999 Services Report
    An issue is resolved to ensure that the '99999 Services Report' removes services from the report when the liability is transferred from the '99999' guarantor to another guarantor.
Included Updates
None
Product Update Description
An issue is resolved where the '99999 Services report' may include the Netsmart default guarantor or the agency-defined guarantor when those guarantors have zero liability.
Topics
• Liability Update • NX
2023 Update 178 Summary | User Acceptance Tests
  • File Import
    File import for Guarantors/Payors - 837 section.
Included Updates
6, 7, 10, 11, 16, 17, 18, 21, 25, 29, 31, 32, 33, 34, 35, 39, 41, 44, 48, 56, 57, 58, 59, 62, 63, 64, 65, 66, 67, 72, 73, 74, 76, 77, 78, 79, 82, 85, 86, 88, 89, 93, 94, 96, 98, 100, 101, 102, 103, 104, 105, 106, 109, 110, 115, 116, 119, 120, 121, 122, 125, 128, 129, 130, 133, 134, 135, 136, 139, 140, 143, 149, 153, 154, 156, 157, 159, 161, 163, 164, 170, 172, 177
Product Update Description
The option "Guarantors/Payors 837 Submission" was added to the 'File Import' form.
Topics
• File Import
2023 Update 179 Summary | User Acceptance Tests
  • File Import
    File Import: Guarantors Payors - Carrier Codes has been added to the system.
Included Updates
6, 7, 10, 11, 16, 17, 18, 21, 25, 29, 31, 32, 33, 34, 35, 39, 41, 44, 48, 56, 57, 58, 59, 62, 63, 64, 65, 66, 67, 72, 73, 74, 76, 77, 78, 79, 82, 85, 86, 88, 89, 93, 94, 96, 98, 100, 101, 102, 103, 104, 105, 106, 109, 110, 115, 116, 119, 120, 121, 122, 125, 128, 129, 130, 133, 134, 135, 136, 139, 140, 143, 149, 153, 154, 156, 157, 159, 161, 163, 164, 170, 172, 177, 178
Product Update Description
The option "Guarantors/Payors Carrier Codes" is added to the 'File Import' form.
Topics
• File Import
2023 Update 184 Summary | User Acceptance Tests
  • 837 Electronic Billing - 2300-K3 segment
    A new option, "Yes, but exclude SSN", is added to the 'Include Race/Ethnicity/SSN in 2300-K3' field in the 837 Professional & 837 Institutional sections of the 'Guarantor/Program Billing Defaults' form.
Included Updates
6, 7, 10, 11, 16, 17, 18, 21, 25, 29, 31, 32, 33, 34, 35, 39, 41, 44, 48, 56, 57, 58, 59, 62, 63, 64, 65, 66, 67, 72, 73, 74, 76, 77, 78, 79, 82, 85, 86, 88, 89, 93, 94, 96, 98, 100, 101, 102, 103, 104, 105, 106, 109, 110, 115, 116, 119, 120, 121, 122, 125, 128, 129, 130, 133, 134, 135, 136, 139, 140, 143, 149, 153, 154, 156, 157, 159, 161, 163, 164, 170, 172, 177, 178, 179, 180, 182, 183
Product Update Description
The selection "Yes, but exclude SSN" is added to the 'Include Race/Ethnicity/SSN in 2300-K3' fields in 'Guarantor/Program Billing Defaults' (837 Professional) and 'Guarantor/Program Billing Defaults' (837 Institutional).
Topics
• 837 Institutional • NX • 837 Professional
2023 Update 186 Summary | User Acceptance Tests
  • Support Utilities - CCBHC flag
    Resolves an issue to ensure that the 'Balance Bill Period' utility processes successfully for the given month/year.
  • Support Utilities - Enable Multiple System Codes
    Netsmart 'Internal' support utilities are updated to add 'Enable Multiple System Codes' option.
Included Updates
None
Product Update Description
Internal utilities are updated. There is no impact on system functionality.
Topics
• Support Utilities
 

Avatar_PM_2024_Monthly_Release_2024.00.01_Details.csv