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Avatar OE 2023 Update 43

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Product Requirements and Recommendations

Avatar CWS required
Avatar OE required
RADplus required

Recommended Update Level

Avatar CWS 2023 Monthly Release 2023.03.02
Avatar OE 2023 Monthly Release 2023.03.02
RADplus 2023 Monthly Release 2023.03.02

Product Update Description

The following enhancements are included: 1) In the Order Entry Console (Home Medications section), "Pending" orders in the list of client orders now display a notation indicating what action is "Pending". Note: This feature is available only in Avatar NX, and an Avatar NX Release is also required in order for this feature to become available. 2) In the Order Entry Console (Orders This Episode section), the 'Activity History' pop-up dialog (launched via the 'View' button in 'Last Activity' column) now includes the 'Reason' and 'Comment' recorded on eMAR 'Administration Events'. In addition, the following issues are resolved: 1) In the Order Entry Console (Orders This Episode section), the 'Activity History' pop-up dialog may not properly display if an uploaded result exists for the order. 2) In the Order Entry Console (Home Medications section), the 'Order History' pop-up dialog displays a 'Pharmacy Details' section for "Reported" medications.

Required Updates

None

Included Updates

None

Details
NEW2 CHANGED0 FIXED2
New (2)
OE NX - Home Medications - Validate Order Actions - Pending in Order Status - New Order, Modify, Reorder, and DC
An enhancement has been introduced in the Order Entry Console (Home Medications section), "Pending" orders in the list of client orders now display a notation indicating what action is "Pending".
Note: This feature is available only in Avatar NX, and an Avatar NX Release is also required in order for this feature to become available.
Value Added: Enhances Home Medications to display what action has put the medication in "pending" status
Topics
• NX • Order Entry Console
 
OE NX - Order This Episode - View Last Activity - Reason and Comment
An enhancement to the Order Entry Console (Orders This Episode section), to ensure the 'Activity History' pop-up dialog (launched via the 'View' button in 'Last Activity' column) now includes the 'Reason' and 'Comment' recorded on eMAR 'Administration Events'.
Value Added: Enhances the 'Last Activity' dialog to include the eMAR Administration events reason and comment.
Topics
• NX • Order Entry Console
 
Fixed (2)
OE NX - View 'Last Activity' - Results Document Upload
An issue is resolved in the Order Entry Console (Orders This Episode section). to ensure the 'Activity History' pop-up dialog properly displays if an uploaded result exists for an order. KB0070277 v0.01
Topics
• NX • Order Entry Console
 
OE NX - Home Medications - Reported medications
An issue is resolved in the Order Entry Console (Home Medications section), to ensure the 'Order History' pop-up dialog does not display a 'Pharmacy Details' section for "Reported" medications.
Topics
• NX • Order Entry Console
 
Acceptance Tests
AV-77892 Summary | Details
OE NX - View 'Last Activity' - Results Document Upload
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Order Code Setup
  • Order Entry Console
  • Order Fulfillment
  • Order Fulfillment Configuration
  • Results Document Upload
Scenario 1: Results can be viewed from the 'Last Activity' dialog in the 'Order Entry Console'
Specific Setup:
  • An x-ray-type order code must have "Vital Signs (21)" select in the 'Fulfillment Form' field on the 'Order Code Setup' form. (Order Code A)
  • The ‘(40126) Result Status does not include actual results"’ extended attribute must be set to “No” in the Results File ‘(40123) Test Results/Observations - Result Status (HL-7 Table 0123)’ dictionary for “P - Preliminary: A verified early result is available, final results not yet obtained”.
  • The '(31000) Fulfillment Status' dictionary must contains the following values:
  • 1 = Initial
  • 2 = Results Received
  • 3 = Results Reviewed
  • 4 = Complete
  • The ‘(31005) Complete’ extended attribute must be set to “Yes” in the Order Entry Tabled Files ‘(31000) Fulfillment Status’ dictionary for “3 - Results Reviewed”.
  • The ‘(31005) Complete’ extended attribute must be set to “Yes” in the Order Entry Tabled Files ‘(31000) Fulfillment Status’ dictionary for “4 - Complete”.
  • The 'Order Fulfillment Configuration' form must be configured in the following way:
  • Fulfillment Configuration section
  • Initial Status = Initial
  • Results Entry Status = Results Received
  • Results Reviewed Status = Results Reviewed
  • Discontinued Status = Complete
  • Status Rules section
  • Row 1 - Order Type = 9 for x-ray, Urgent = No, Current Order Status = Initial, Number of Hours in Status = 1, New Order Status = Results Received.
  • Row 2 - Order Type = 9 for x-ray, Urgent = No, Current Order Status = Results Received, Number of Hours in Status = 24, New Order Status = Results Reviewed.
  • Report Configuration section
  • Order Type = x-ray (9), Order Code = Order Code A, Crystal Report = CWSClientAllergiesList
  • Form Configuration section
  • Select "Vital Signs (21) in the 'Select Form' field.
  • "Order Code A" must be configured for 'Order Fulfillment' and must have results filed for it.
  • Please log out of and back into the application after this configuration has been done.
  • A client must be in an active inpatient episode. (Client A)
  • "Client A" must have a ‘Date of Birth’, ‘Sex’ and address on file in the ‘Update Client Data’ form, as well as information filed in the ‘Allergies and Hypersensitivities’ form, ‘Diagnosis’ form and in the ‘Height’ and ‘Weight’ fields in the ‘Vitals Entry’ form.
Steps
  1. Select "Client A" and access the Order Entry Console.
  2. Validate the 'Order grid' contains an order for "Order Code A".
  3. Click [View] in the 'Last Activity' column.
  4. Verify the 'Administration History' dialog is displayed and contains order information pertaining to "Order Code A".
  5. Click [Close].
  6. Access 'Results Document Upload' form.
  7. Search for and select "Client A" in the 'Patient ID' field.
  8. Select "Yes" in the 'Associate with OE Order' field.
  9. Click [Select Order] and select "Order Code A".
  10. Click [Upload File] and upload any file.
  11. Select "Preliminary" in the 'Results Status' field and click [Submit].
  12. Access the Order Entry Console.
  13. Click [View] in the 'Last Activity' column.
  14. Verify the 'Administration History' dialog is displayed and contains order information pertaining to "Order Code A".
Topics
• NX • Order Entry Console
AV-78811 Summary | Details
OE NX - Home Medications - Reported medications
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Home Medications
Scenario 1: OE NX - Home Medications - Reported - order description only - New Order and Edit - program not associated with an agency
Specific Setup:
  • A client must have an active episode. (Client A)
  • "Client A" must have a ‘Date of Birth’, ‘Sex’ and address on file in the ‘Update Client Data’ form, as well as information filed in the ‘Allergies and Hypersensitivities’ form, ‘Diagnosis’ form and in the ‘Height’ and ‘Weight’ fields in the ‘Vitals Entry’ form.
  • "Client A's" program must not be mapped to an OrderConnect Agency in the 'OrderConnect Facility/Agency Definition' form.
Steps
  1. Select "Client A" and access the Order Entry Console.
  2. Access the 'Home Medications' tab.
  3. Create any 'Reported' medication.
  4. Click [View] in the 'History' column for row 1.
  5. Validate the 'Pharmacy Details' information is not displayed.
  6. Click [Close].
Topics
• NX • Order Entry Console
AV-86986 Summary | Details
OE NX - Home Medications - Validate Order Actions - Pending in Order Status - New Order, Modify, Reorder, and DC
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Home Medications
Scenario 1: OE NX - Home Medications - Validate Order Actions - New Order, Modify, Reorder, and DC
Specific Setup:
  • Avatar OE 2023 Update 43 and Avatar NX Release 2023.12.00 are required in order to utilize full functionality.
  • Two users must exist. One whose actions require validation and who is not associated with a practitioner (User A) and one whose actions do not require validation, who can validate others orders, and who is associated with a practitioner. (User B)
  • A client must have an active inpatient episode.
  • “Client A” must have a ‘Date of Birth’ and address on file in the ‘Update Client Data’ form, as well as information filed in the ‘Diagnosis’ form.
Steps
  1. Log into the application as "User A".
  2. Select "Client A" and access the Order Entry Console.
  3. Click the 'Home Medications' tab.
  4. Set the 'Ordering Practitioner' to the practitioner associated with "User B".
  5. Search for and select any medication in the 'New Order' field
  6. Populate all required fields.
  7. Click [Add to Scratchpad] and [Final Review].
  8. Validate the 'Final Review' dialog is displayed.
  9. Validate that "Pending" is selected by default in the 'Output' column and click [Sign].
  10. Select "Pending" in the 'Status' field.
  11. Validate the new order is displayed in the list of current orders with an 'Order Status' for "Pending (New Order)".
  12. Log out of the application and log back into the application as "User B".
  13. Select "Client A" and access the Order Entry Console.
  14. Click the 'Home Medications' tab and validate the pending order.
  15. Log out of the application and log back into the application as "User A".
  16. Select "Client A" and access the Order Entry Console.
  17. Click the 'Home Medications' tab.
  18. Set the 'Ordering Practitioner' to the practitioner associated with "User B".
  19. Select the medication in the list of current medications and click [Modify].
  20. Select a different value in the 'Frequency' field and click [Add to Scratchpad] and [Final Review].
  21. Validate the 'Final Review' dialog is displayed.
  22. Validate that "Pending" is selected by default in the 'Output' column and click [Sign].
  23. Select "Pending" in the 'Status' field.
  24. Validate the new order is displayed in the list of current orders with an 'Order Status' of "Pending (Modify Order)".
  25. Log out of the application and log back into the application as "User B".
  26. Select "Client A" and access the Order Entry Console.
  27. Click the 'Home Medications' tab and validate the pending order.
  28. Log out of the application and log back into the application as "User A".
  29. Select "Client A" and access the Order Entry Console.
  30. Click the 'Home Medications' tab.
  31. Set the 'Ordering Practitioner' to the practitioner associated with "User B".
  32. Select the medication in the list of current medications and click [Reorder].
  33. Click [Add to Scratchpad] and [Final Review].
  34. Validate the 'Final Review' dialog is displayed.
  35. Validate that "Pending" is selected by default in the 'Output' column and click [Sign].
  36. Select "Pending" in the 'Status' field.
  37. Validate the new order is displayed in the list of current medications with an 'Order Status' of "Pending (Reorder)".
  38. Log out of the application and log back into the application as "User B".
  39. Select "Client A" and access the Order Entry Console.
  40. Click the 'Home Medications' tab and validate the pending order.
  41. Log out of the application and log back into the application as "User A".
  42. Select "Client A" and access the Order Entry Console.
  43. Click the 'Home Medications' tab.
  44. Set the 'Ordering Practitioner' to the practitioner associated with "User B".
  45. Select the medication in the list of current medications and click [D/C].
  46. Validate the 'Discontinue Date' and 'Discontinue Time' fields are disabled and contain the current date and time.
  47. Select any value in the 'Discontinue Reason' field and click [Add to Scratchpad] and [Final Review].
  48. Validate the 'Final Review' dialog is displayed.
  49. Validate that "Pending" is selected by default in the 'Output' column and click [Sign].
  50. Select "Pending" in the 'Status' field.
  51. Validate the new order is displayed in the list of current medications with an 'Order Status' of "Pending (Discontinue Order)".
  52. Log out of the application and log back into the application as "User B".
  53. Select "Client A" and access the Order Entry Console.
  54. Click the 'Home Medications' tab and validate the pending order.
Topics
• NX • Order Entry Console
AV-88700 Summary | Details
OE NX - Order This Episode - View Last Activity - Reason and Comment
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • eMAR
  • Frequency Code Setup
  • Orders This Episode
Scenario 1: OE NX - Order This Episode - View Last Activity - include eMAR Administration Event Reason and Comment
Specific Setup:
  • The following extended attributes must be set in the eMAR Tabled Files ‘(10000) Administration Event’ dictionary: (Admin Event A)
  • ‘(10002) Successful Administration’ = “Yes”
  • ‘(10009) Client Refusal’ = “No”
  • ‘(10018) Add Reason Dictionary To Comments’ = “Yes”
  • ‘(10019) Require Comments’ = “No”
  • A client must have an inpatient episode whose program or unit are configured in the ‘External Pharmacy Setup’ form. (Client A).
  • “Client A” must have a ‘Date of Birth’, ‘Sex’ and address on file in the ‘Update Client Data’ form, as well as information filed in the ‘Allergies and Hypersensitivities’ form, ‘Diagnosis’ form, and in the ‘Height’ and ‘Weight’ fields in the ‘Vitals Entry’ form.
Steps
  1. Select "Client A" and access the Order Entry Console.
  2. Search for and select any pharmacy-type order code in the 'New Order' field.
  3. Populate all required field and click [Add to Scratchpad] and [Sign].
  4. Access 'eMAR' and click 'Scan Client'
  5. Select any value in the 'Please provide a reason for not scanning the Client wristband' field that does not require an additional override and click [OK].
  6. Select any cell under the current date and click [Administer].
  7. Complete the 'Order Acknowledgement' and 'Client Education'.
  8. Validate the 'Administration Event' dialog is displayed.
  9. Select "Admin Event A" in the 'Administration Event' field.
  10. Click [View] in the 'Comment' field.
  11. Select any value in the 'Reason' field, enter any value in the 'Text' field and click [Ok].
  12. Set the 'Med Id' to any value.
  13. Click [View] in the 'Warning' field and override all interactions, click [OK].
  14. Check the 'Accept administration information entered' checkbox and click [Ok].
  15. Access the Order Entry Console.
  16. Click [View] in the 'Last Activity' column.
  17. Validate the 'Activity History' dialog is displayed and contains the Reason and Comment that was entered when administering the order.
Topics
• NX • Order Entry Console