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Avatar OE 2023 Update 3

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Product Requirements and Recommendations

Avatar CWS required
Avatar OE required
RADplus required

Recommended Update Level

Avatar CWS 2023 Monthly Release 2023.03.02
Avatar eMAR 2023 Update 11
Avatar OE 2023 Monthly Release 2023.03.02
RADplus 2023 Monthly Release 2023.03.02

Product Update Description

Six new prompts are added to the 'Order Entry User Definition' and 'Order Entry User Role' forms: 1) 'Prevent Entry/Update in the OE Console (Home Medications section)' supports limiting access to view-only for the Order Entry Console (Home Medications section) in Avatar NX. 2) 'Prevent Entry/Update of Medication Reconciliation' supports limiting access to view-only for the Order Entry Console (Admission Med Reconciliation and/or Discharge Med Reconciliation sections) in Avatar NX. 3) 'Allow Edit of Another User's Administration Event' supports limiting the ability to edit another user's eMAR 'Administration Event' in Avatar eMAR NX (if the user / user role has the ability to edit eMAR 'Administration Events' at all). Upon installation of this Update, all 'Order Entry Users' and 'Order Entry User Roles' that are already defined with 'Allowed to Edit an eMAR Administration Event' set to "Yes" will initially have this new prompt also set to "Yes", in order to preserve preexisting behavior. 4) 'Allow Void of Another User's Administration Event' supports limiting the ability to void another user's eMAR 'Administration Event' in Avatar eMAR NX (if the user / user role has the ability to void eMAR 'Administration Events' at all). Upon installation of this Update, all 'Order Entry Users' and 'Order Entry User Roles' that are already defined with 'Allowed to Void an eMAR Administration Event' set to "Yes" will initially have this new prompt also set to "Yes", in order to preserve preexisting behavior. 5) 'Allowed to Edit Administration Times' supports limiting the ability of selected users / user roles to use the 'Edit Hours of Administration' feature in Avatar eMAR NX. Note that this setting is honored only if the registry setting 'Allow Edit Hours of Administration' is set to "Y". The help text for this prompt provides further details. 6) 'Allowed to Reschedule' supports controlling the ability of selected users / user roles to use the 'Reschedule' feature in Avatar eMAR NX. Note that this setting can be used to limit use of the 'Reschedule' feature more than is indicated by the registry setting 'Reschedule Feature Available', but cannot be used to grant broader use of the 'Reschedule' feature than is indicted by that registry setting. The help text for this prompt provides further details. Note: An Avatar NX Release is required for full functionality related to all of these new prompts. Items 1 and 2 are supported in the Order Entry Console only in Avatar NX. Items 3 through 6 are supported only in Avatar eMAR NX, not in the original Avatar eMAR. Additionally, Avatar OE is enhanced to support the ability to select "Black" as a font color for 'eMAR Alerts'. This can be done via an extended attribute ('eMAR Alerts - Font Color', data element #10368) off of the 'eMAR Alerts' dictionary ('Order Entry Tabled Files', data element #10367).

Required Updates

None

Included Updates

None

Details
NEW5 CHANGED0 FIXED0
New (5)
OE NX - Limit Access to Medication Reconciliation
A new prompt is added to the 'Order Entry User Definition' form 'Prevent Entry/Update of Medication Reconciliation' supports limiting access to view-only for the Order Entry Console (Admission Med Reconciliation and/or Discharge Med Reconciliation sections) in Avatar NX.
Avatar NX Release 2023.12.00 is required for full functionality
Value Added: OE NX is enhanced with the ability to make users have read-only access to the Medication Reconciliation tabs
Topics
• Order Entry Console
 
eMAR NX
This prepares the system for future eMAR NX functionality.
Value Added: Adding additional functionality to the application.
Topics
• eMAR NX
 
OE NX - Edit Administration Times
A new prompt is added to the 'Order Entry User Definition' and 'Order Entry User Role' forms: 'Allowed to Edit Administration Times' supports limiting the ability of selected users / user roles to use the 'Edit Hours of Administration' feature in Avatar eMAR NX. Note that this setting is honored only if the registry setting 'Allow Edit Hours of Administration' is set to "Y". The help text for this prompt provides further details.
Avatar NX Release 2023.12.00 is required for full functionality
Value Added: OE NX is enhanced with the ability to allow users to Edit Administration Times in eMAR NX
Topics
• eMAR NX • NX
 
eMAR NX
This prepares the system for future eMAR NX functionality.
Value Added: Adding additional functionality to the application.
Topics
• eMAR NX
 
eMAR NX
This prepares the system for future eMAR NX functionality.
Value Added: Adding additional functionality to the application.
Topics
• eMAR NX
 
Acceptance Tests
AV-79807 Summary | Details
OE NX - Limit Access to Medication Reconciliation
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Home Medications
  • Order Entry User Definition
Scenario 1: OE NX - Order Entry User Definition - Prevent Entry/Update of Medication Reconciliation
Specific Setup:
  • Avatar NX Release 2023.12.00 is required for full functionality.
  • Two users must exist and be logged into the application at the same time ("User A", "User B")
  • "User B" must have 'Admission' and 'Discharge' checked for the 'Prevent Entry/Update of Medication Reconciliation' field in the 'Order Entry User Definition' form.
  • "User A" must not have the same configuration as above.
  • A client must have an active episode. (Client A)
  • “Client A” must have a ‘Date of Birth’, ‘Sex’ and address on file in the ‘Update Client Data’ form, as well as information filed in the ‘Diagnosis’ form and in the ‘Height’ and ‘Weight’ fields in the ‘Vitals Entry’ form.
Steps
  1. Select "Client A" and access the Order Entry Console.
  2. Create any pharmacy-type order.
  3. Click the 'Home Medications' tab and create any order.
  4. Access the 'Admission Med Reconciliation' tab and file the reconciliation.
  5. Access the 'Discharge Med Reconciliation' tab and file the reconciliation.
  6. Have "User B" access the 'Admission Med Reconciliation' tab for "Client A".
  7. Validate a message displays for "User B" - Previously saved Medication Reconciliation is displayed. Saved by "User A" on date at time
  8. Have "User A" access the 'Admission Med Reconciliation' tab for "Client A".
  9. Validate there is no message stating "Admission Medication Reconciliation for this client/episode is currently in use by another User: "User A, opened at (date at time.)
  10. Have "User B" access the 'Discharge Med Reconciliation' tab for "Client A".
  11. Validate a message displays for "User B" - Previously saved Medication Reconciliation is displayed. Saved by "User A" on date at time
  12. Have "User A" access the 'Discharge Med Reconciliation' tab for "Client A".
  13. Validate there is no message stating "Admission Medication Reconciliation for this client/episode is currently in use by another User: "User A, opened at (date at time.)
  14. As "User B" and access the Order Entry Console and click the 'Admission Med Reconciliation' tab for any other client in an inpatient episode.
  15. Validate a message is displayed "You do not have access to document Admission Reconciliation."
  16. Click the 'Discharge Med Reconciliation' tab.
  17. Validate a message is displayed "You do not have access to document Discharge Reconciliation."
Topics
• Order Entry Console
AV-81728 Summary | Details
eMAR NX
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • eMAR
  • Order Entry User Definition
  • Orders This Episode
Scenario 1: eMAR NX - 'Allowed Edit of Another User's Administration Event' = "Yes" - 'Allow Void of Another User's Administration Event' = "Yes"
Steps

Internal testing only.

Scenario 2: eMAR NX - 'Allow Edit of Another User's Administration Event = "No" - 'Allow Void of Another User's Administration Event' = "No"
Steps

Internal testing only.
Topics
• eMAR NX
AV-81924 Summary | Details
OE NX - Edit Administration Times
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • eMAR
  • Order Entry User Definition
  • Orders This Episode
  • Order Entry User Role
Scenario 1: eMAR NX - Allowed to Edit Administration Times - Order Entry User Definition
Steps

Internal Testing Only

Scenario 2: eMAR NX - Allowed to Edit Administration Times - Order Entry User Role
Steps

Internal Testing Only
Topics
• eMAR NX • NX
AV-83624 Summary | Details
eMAR NX
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • eMAR
  • Order Code Setup
  • Order Entry User Definition
  • Order Entry User Role
  • Orders This Episode
Scenario 1: eMAR NX - 'Avatar eMAR->General->Settings->->->Reschedule Feature Available' Registry Setting contains no value - Order Entry User Role - Allowed to Reschedule - "Follow-Up"
Steps

Internal testing only.
Topics
• eMAR NX
AV-86357 Summary | Details
eMAR NX
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • eMAR
  • Order Code Setup
  • Orders This Episode
Scenario 1: eMAR NX - Display High Alert Indicators
Steps

Internal testing only.
Topics
• eMAR NX
Table Changes
Table Column Change
OrderEntry.orderentryuser allow_emar_adm_del_oth_cd added
OrderEntry.orderentryuser allow_emar_adm_del_oth_vl added
OrderEntry.orderentryuser allow_emar_adm_edt_oth_cd added
OrderEntry.orderentryuser allow_emar_adm_edt_oth_vl added
OrderEntry.orderentryuser allow_emar_edit_hrs_code added
OrderEntry.orderentryuser allow_emar_edit_hrs_val added
OrderEntry.orderentryuser allow_emar_resched_code added
OrderEntry.orderentryuser allow_emar_resched_val added
OrderEntry.orderentryuser pvnt_entry_med_rec_code added
OrderEntry.orderentryuser pvnt_entry_med_rec_value added
OrderEntry.orderentryuser pvnt_entry_homemeds_cd added
OrderEntry.orderentryuser pvnt_entry_homemeds_val added
OrderEntry.orderentryuserrole allow_emar_adm_del_oth_cd added
OrderEntry.orderentryuserrole allow_emar_adm_del_oth_vl added
OrderEntry.orderentryuserrole allow_emar_adm_edt_oth_cd added
OrderEntry.orderentryuserrole allow_emar_adm_edt_oth_vl added
OrderEntry.orderentryuserrole allow_emar_edit_hrs_code added
OrderEntry.orderentryuserrole allow_emar_edit_hrs_val added
OrderEntry.orderentryuserrole allow_emar_resched_code added
OrderEntry.orderentryuserrole allow_emar_resched_val added
OrderEntry.orderentryuserrole pvnt_entry_med_rec_code added
OrderEntry.orderentryuserrole pvnt_entry_med_rec_value added
OrderEntry.orderentryuserrole pvnt_entry_homemeds_cd added
OrderEntry.orderentryuserrole pvnt_entry_homemeds_val added