Skip to main content

Avatar GL 2024 Monthly Release 2024.01.01 Acceptance Tests

  1. Last updated
  2. Save as PDF
Update 3 Summary | Details
Registry Setting - Enabled Dynamics GP Integration
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Registry Settings (PM)
  • User Definition
  • GL Facility Defaults
  • General Ledger Payment/Adjustment Account Numbers
  • Print General Ledger Payment/Adjustment Interface File Detail
  • Print General Ledger Charge Interface File Detail
  • Dictionary Update (PM)
  • Compile General Ledger Payment/Adjustment Interface File
  • COMPILE GENERAL LEDGER CHARGE INTERFACE FILE
  • Table Import For General Ledger Account Numbers
Scenario 1: GL Integration - Dynamics GP - Registry Setting - Enable Dynamics GP Integration
Steps
  1. Open the 'Registry Settings' form.
  2. Set the 'Limit Registry Settings' to the 'Enable Dynamics GP Integration'.
  3. Click [View Registry Settings].
  4. Validate the 'Registry Setting' field contains 'Avatar GL->General Ledger Interface->->->->Enable Dynamics GP Integration'.
  5. Validate the 'Registry Setting Details' field contains '[FACILITY SPECIFIC] ------------------------------------------------------------------------------- Enter "Y" to enable Dynamics GP integration. This will add the fields 'Dynamics GP Input Path On Server' and 'Dynamics GP Output Path On Server' to the 'GL Facility Defaults' form. The output path will be used to send compiled files to Dynamics GP. The input path will be used to get Dynamics GP accounts for comparison with Avatar GL accounts through various forms. Enter "N" to disable Dynamics GP integration.'.
  6. Validate the 'Registry Setting Value' field is defaulted to 'N'.
  7. Click [Submit].
  8. Click [OK].
  9. Click [Yes].
  10. Set the ‘Limit Registry Settings’ to the ‘Dynamics GP’.
  11. Click [View Registry Settings].
  12. Set the ‘Registry Setting Value’ input box to ‘1’.
  13. Validate that the validation message contains ‘The selected value is not valid in the current system code for the following reason: Invalid response -- must be ‘Y’ or ‘N’. OK’.
  14. Click [OK].
  15. Set the ‘Registry Setting Value’ input box to ‘M’.
  16. Validate that the validation message contains ‘The selected value is not valid in the current system code for the following reason: Invalid response -- must be ‘Y’ or ‘N’. OK’
  17. Click [OK].
  18. Set the Registry Setting Value text input box to ‘Yes’.
  19. Validate the message contains ‘The selected value is not valid in the current system code for the following reason: Invalid response -- must be ‘Y’ or ‘N’. OK’
  20. Click [OK].
  21. Set the Registry Setting Value text input box to ‘No’.
  22. Validate that the validation message contains ‘The selected value is not valid in the current system code for the following reason: Invalid response -- must be ‘Y’ or ‘N’. OK’
  23. Click [OK].
  24. Set the Registry Setting Value text input box to ‘*’.
  25. Validate that the validation message contains ‘The selected value is not valid in the current system code for the following reason: Invalid response -- must be ‘Y’ or ‘N’. OK’
  26. Click [OK].
  27. Set the Registry Setting Value text input box to ‘‘.
  28. Click [Submit].
  29. Click [OK].
  30. Click [Yes].
  31. Set the ‘Limit Registry Settings’ to the ‘Dynamics GP’.
  32. Click [View Registry Settings].
  33. Set the 'Registry Setting Value' input box to 'Y'.
  34. Click [Submit].
  35. Click [OK].
  36. Click [No].
  37. Open the 'User Definition' form.
  38. Select desired user from the ‘Select User’ field.
  39. Click the ‘Forms and Tables’ item.
  40. Click [Select Forms for User Access].
  41. Click ‘Avatar PM’ item.
  42. Verify that the 'General Ledger Interface' item exist.
  43. Verify that all the items are checked.
  44. Click [OK].
  45. Click [Submit].
  46. Click [No].
  47. Open the ‘GL Facility Defaults’ form.
  48. Verify the ‘Output Path On Server For CSV File’ field exists.
  49. Verify the ‘Dynamics GP Input Path On Server’ field exists.
  50. Verify the ‘Dynamics GP Output Path On Server’ field exists.
  51. Click the light bulb icon of the ‘Dynamics GP Input Path On Server’ field and validate the help text contains ‘This path is used for Dynamics GP to add a file of accounts that can be pulled on demand by Avatar to compare with GL accounts.'
  52. Click the ‘Return To Form’ link.
  53. Click the light bulb icon of the ‘Dynamics GP Output Path On Server’ field and validate the help text contains ‘This path is used to output a CSV file of the Avatar GL compile for Dynamics GP to use.’.
  54. Click the ‘Return To Form’ link.
  55. Click [Discard].
  56. Click [Yes].
  57. Open the ‘General Ledger Charge Account Numbers’ form.
  58. Click the ‘Print G/L Charge Table’ item.
  59. Verify the [Dynamics GP Comparison] exists.
  60. Click [Discard].
  61. Open the ‘General Ledger Payment/Adjustment Account Numbers’ form.
  62. Click the ‘Print G/L Pay/Adj Table’ item.
  63. Verify the [Dynamics GP Comparison] exists.
  64. Click [Discard].
  65. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  66. Verify the [Dynamics GP Comparison] exists.
  67. Click [Discard].
  68. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  69. Verify the [Dynamics GP Comparison] exists.
  70. Click [Discard].
  71. Open the 'Registry Settings' form.
  72. Set the 'Limit Registry Settings' to the 'Enable Dynamics GP Integration'.
  73. Click [View Registry Settings].
  74. Set the 'Registry Setting Value' input box to 'N'.
  75. Click [Submit].
  76. Click [OK].
  77. Click [No].
  78. Open the ‘GL Facility Defaults’ form.
  79. Verify the ‘Dynamics GP Input Path On Server’ field does not exist.
  80. Verify the ‘Dynamics GP Output Path On Server’ field does not exist.
  81. Click [Discard].
  82. Click [Yes].
  83. Open the ‘General Ledger Charge Account Numbers’ form.
  84. Click the ‘Print G/L Charge Table’ item.
  85. Verify the [Dynamics GP Comparison] does not exist.
  86. Click [Discard].
  87. Open the ‘General Ledger Payment/Adjustment Account Numbers’ form.
  88. Click the ‘Print G/L Pay/Adj Table’ item.
  89. Verify the [Dynamics GP Comparison] does not exist.
  90. Click [Discard].
  91. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  92. Verify the [Dynamics GP Comparison] does not exist.
  93. Click [Discard].
  94. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  95. Verify the [Dynamics GP Comparison] does not exist.
  96. Click [Discard].
  97. Open the 'Registry Settings' form.
  98. Set the 'Limit Registry Settings' to the 'Enable Dynamics GP Integration'.
  99. Click [View Registry Settings].
  100. Set the 'Registry Setting Value' input box to ''.
  101. Click [Submit].
  102. Click [OK].
  103. Click [No].
  104. Open the ‘GL Facility Defaults’ form.
  105. Verify the ‘Dynamics GP Input Path On Server’ field does not exist.
  106. Verify the ‘Dynamics GP Output Path On Server’ field does not exist.
  107. Click [Discard].
  108. Click [Yes].
  109. Open the ‘General Ledger Charge Account Numbers’ form.
  110. Click the ‘Print G/L Charge Table’ item.
  111. Verify the [Dynamics GP Comparison] does not exist.
  112. Click [Discard].
  113. Open the ‘General Ledger Payment/Adjustment Account Numbers’ form.
  114. Click the ‘Print G/L Pay/Adj Table’ item.
  115. Verify the [Dynamics GP Comparison] does not exist.
  116. Click [Discard].
  117. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  118. Verify the [Dynamics GP Comparison] does not exist.
  119. Click [Discard].
  120. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  121. Verify the [Dynamics GP Comparison] does not exist.
  122. Click [Discard].
Scenario 2: GL Integration - Dynamic GP - Compile General Ledger Payment/Adjustment Interface File and Print General Ledger Payment/Adjustment Interface Detail File
Specific Setup:
  • System updated with Avatar GL module.
  • Registry Settings:
  • The 'Enable Dynamics GP Integration' is set to 'Y'.
  • Dictionary Update:
  • File: G/L Interface
  • (202) - Credit G/L Payment Adjustment Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • (203) - Debit G/L Payment Adjustment Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • General Ledger Interface components:
  • General ledger interface components are defined. Note the components.
  • General Ledger Payment/Adjustment Account Numbers:
  • General ledger credit/debit payment/adjustment account numbers, default payment/adjustment account numbers and general ledger interface components are defined. Note the account codes/values.
  • File Explorer:
  • Local folders are created to place the input/output CSV files. Note the paths of the folder.
  • GL Facility Defaults:
  • The following fields are populated with the valid paths of the input/output files for Dynamics GP. Note all the paths for later use.
  • Output Path On Server For CSV File
  • Dynamics GP Input Path On Server
  • Dynamics GP Output Path On Server'
  • GP Account File:
  • A CSV file is created in the format account number, account description and account type that contains general ledger payment/adjustment accounts in the system but not all. Please note - the account type is exactly the values of 'Charge' or 'Pmt/Adj'. Note the account numbers included in the file.
  • The CSV file created is placed in the path defined as the 'Dynamics GP Input Path On Server' in the 'GL Facility Defaults'.
Steps
  1. Open the 'Compile General Ledger Payment/Adjustment Interface File' form.
  2. Set the 'Bill Period' field to a desired bill period. (i.e. The format of the bill period is MM/YYYY).
  3. Set the 'General Ledger Posting Date' to desired date.
  4. Set the field 'Pre-Compile' to 'No'.
  5. Click [Process].
  6. Verify the 'Compile General Ledger Payment/Adjustment Interface File' report launches successfully.
  7. Verify the report displays the GL strings for the Payment/Adjustment account numbers with the specific information. Note the details displays on the report.
  8. Close the report.
  9. Close the form.
  10. Locate to the local folders are created to place output CSV file.
  11. Verify the CSV file matching the details shown on the 'Compile General Ledger Payment/Adjustment Interface File' report screen is generated and placed in both the paths setup for 'Output Path On Server For CSV File' and 'Dynamics GP Output Path On Server' in the 'GL Facility Defaults'.
  12. Open the 'Compile General Ledger Payment/Adjustment Interface File' form.
  13. Set the 'Bill Period' field to a desired bill period. (i.e. The format of the bill period is MM/YYYY).
  14. Set the 'General Ledger Posting Date' to desired date.
  15. Set the field 'Pre-Compile' to 'Yes'.
  16. Click [Process].
  17. Verify the 'Compile General Ledger Payment/Adjustment Interface File' report launches successfully.
  18. Verify a 'Pre-Compile' report displays 'Pre-Compile. Please see 'Print General Ledger Payment/Adjustment Interface File Detail'.
  19. Close the report.
  20. Close the form.
  21. Open the 'Print General Ledger Payment/Adjustment Interface File Detail' form.
  22. Enter the 'Bill Period' previously specified.
  23. Click [Dynamics GP Comparison].
  24. Verify a report launches successfully and displays only the account numbers in the compile that are missing from the GP file.
  25. Close the report.
  26. Click [Process].
  27. Verify the report displays all applicable Payment/Adjustments within the billing period based on the data set up in the 'General Ledger Interface components' and 'General Ledger Payment/Adjustment Account Numbers'.
  28. Close the report.
  29. Close the form.
  30. Open the 'Crystal report' or any other SQL data viewer.
  31. Query the 'Select * from GL.compilepayadjintdetail' table for the client identified in the setup section.
  32. Verify the accounts and components displays correctly as defined.
  33. Close the 'Crystal Report'.
Scenario 3: GL Integration - Dynamic GP - Compile General Ledger Charge Interface File and Print General Ledger Charge Interface Detail File
Specific Setup:
  • System updated with Avatar GL module.
  • Registry Settings:
  • The 'Enable Dynamics GP Integration' is set to 'Y'.
  • Dictionary Update:
  • File: G/L Interface
  • (200) - Credit G/L Charge Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • (201) - Debit G/L Charge Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • General Ledger Interface components:
  • General ledger interface components are defined. Note the components.
  • General Ledger Charge Account Numbers:
  • General ledger credit/debit charge account numbers, default charge account numbers and general ledger interface components are defined. Note the account codes/values.
  • File Explorer:
  • Local folders are created to place input/output CSV file. Note the paths of the folder.
  • GL Facility Defaults:
  • The following fields are populated with the valid paths of the input/output files for Dynamics GP. Note all the paths for later use.
  • Output Path On Server For CSV File
  • Dynamics GP Input Path On Server
  • Dynamics GP Output Path On Server'
  • GP Account File:
  • A CSV file is created in the format account number, account description and account type that contains general ledger charge accounts in the system but not all. Please note - the account type is exactly the values of 'Charge' or 'Pmt/Adj'. Note the account numbers included in the file.
  • The CSV file created is placed in the path defined as the 'Dynamics GP Input Path On Server' in the 'GL Facility Defaults'.
Steps
  1. Open the 'Compile General Ledger Charge Interface File' form.
  2. Set the 'Bill Period' field to a desired bill period. (i.e. The format of the bill period is MM/YYYY).
  3. Set the 'General Ledger Posting Date' to desired date.
  4. Set the field 'Pre-Compile' to 'No'.
  5. Click [Process].
  6. Verify the 'Compile General Ledger Charge Interface File' report launches successfully.
  7. Verify the report displays the GL strings for the charge account numbers with the specific information. Note the details displays on the report
  8. Close the report.
  9. Close the form.
  10. Locate to the local folders are created to place output CSV file.
  11. Verify the CSV file matching the details shown on the 'Compile General Ledger Charge Interface File' report screen is generated and placed in both the paths setup for 'Output Path On Server For CSV File' and 'Dynamics GP Output Path On Server' in the 'GL Facility Defaults'.
  12. Open the 'Compile General Ledger Charge Interface File' form.
  13. Set the 'Bill Period' field to a desired bill period. (i.e. The format of the bill period is MM/YYYY).
  14. Set the 'General Ledger Posting Date' to desired date.
  15. Set the field 'Pre-Compile' to 'Yes'.
  16. Click [Process].
  17. Verify the 'Compile General Ledger Charge Interface File' report launches successfully.
  18. Verify a 'Pre-Compile' report displays 'Pre-Compile. Please see 'Print General Ledger Charge Interface File Detail'.
  19. Close the report.
  20. Close the form.
  21. Open the 'Print General Ledger Charge Interface File Detail' form.
  22. Enter the 'Bill Period' previously specified.
  23. Click [Dynamics GP Comparison].
  24. Verify a report launches successfully and displays only the account numbers in the compile that are missing from the GP file.
  25. Close the report.
  26. Click [Process].
  27. Verify the report displays all applicable charges within the billing period based on the data set up in the 'General Ledger Interface components' and 'General Ledger Charge Account Numbers'.
  28. Close the report.
  29. Close the form.
  30. Open the 'Crystal report' or any other SQL data viewer.
  31. Query the 'Select * from GL.compilechargeintdetail' table.
  32. Verify an existence of the 'counter' field.
  33. Verify the SQL view contains correct value in the 'counter' column.
  34. Verify the SQL view displays accounts and components as defined in the setup.
  35. Close the report.
Scenario 4: GL Integration - Dynamics GP - Table Import For General Ledger Account Numbers
Specific Setup:
  • System updated with Avatar GL module.
  • Registry Settings:
  • The 'Enable Dynamics GP Integration' is set to 'Y'.
  • Dictionary Update:
  • File: G/L Interface
  • (200) - Credit G/L Charge Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • (201) - Debit G/L Charge Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • (202) - Credit G/L Payment Adjustment Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • (203) - Debit G/L Payment Adjustment Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • General Ledger Interface components:
  • General ledger interface components are defined. Note the components.
  • General Ledger Charge Account Numbers:
  • General ledger credit/debit charge account numbers, default charge account numbers and general ledger interface components are defined. Note the account codes/values.
  • GL Facility Defaults:
  • The 'Output Path On Server For CSV File', 'Dynamics GP Input Path On Server' and 'Dynamics GP Output Path On Server' are populated with the valid paths for the input/output files for Dynamics GP. Note all the paths for later use.
  • GP Account File:
  • A CSV file is created in the format account number, account description and account type that contains general ledger charge accounts in the system but not all. Please note - the account type is exactly the values of 'Charge' or 'Pmt/Adj'. Note the account numbers included in the file.
  • The CSV file created is placed in the path defined as the 'Dynamics GP Input Path On Server' in the 'GL Facility Defaults'.
  • The text file to import charge or payment/adjustment account numbers are created and placed in a local dictionary. Note the location of the file.
Steps
  1. Open the 'Table Import For General Ledger Account Numbers' form.
  2. Select the 'GL Charge Account Numbers' in the 'Load Which Table' field.
  3. Select the 'Append to Existing Table' in the 'Load Option' field.
  4. Select desired charge account file for import.
  5. Click [Import GL Account Numbers].
  6. Verify the crystal report launched and a previously selected and correctly displays the 'Total Number of Rows in File' imported successfully.
  7. Click [Close Report].
  8. Verify another 'Table Import For General Ledger Account Numbers' report launched that contains the account numbers which are missing in GP. (Please note: System will launch the report to display the account numbers under the missing in GP if the general ledger payment/adjustment account numbers are in GL dictionary but not in the CSV file.).
  9. Close the report.
  10. Select the 'GL Payment/Adjustment Account Numbers' in the 'Load Which Table' field.
  11. Select the 'Append to Existing Table' in the 'Load Option' field.
  12. Select desired payment/adjustment account file for import.
  13. Click [Import GL Account Numbers].
  14. Verify the crystal report launched and correctly displays the 'Total Number of Rows in File' imported successfully.
  15. Click [Close Report].
  16. Verify another 'Table Import For General Ledger Account Numbers' report launched that contains the account numbers which are missing in GP. (Please note: System will launch the report to display the account numbers under the missing in GP if the general ledger payment/adjustment account numbers are in GL dictionary but not in the CSV file.).
  17. Close the report.
  18. Open the 'Table Import For General Ledger Account Numbers' form.
  19. Select the 'GL Charge Account Numbers' in the 'Load Which Table' field.
  20. Select the 'Over-Ride Existing Table' in the 'Load Option' field.
  21. Select desired charge account file for import.
  22. Click [Import GL Account Numbers].
  23. Verify the crystal report launched and a previously selected and correctly displays the 'Total Number of Rows in File' imported successfully.
  24. Click [Close Report].
  25. Verify another 'Table Import For General Ledger Account Numbers' report launched that contains the account numbers which are missing in GP. (Please note: System will launch the report to display the account numbers under the missing in GP if the general ledger payment/adjustment account numbers are in GL dictionary but not in the CSV file.).
  26. Close the report.
  27. Select the 'GL Payment/Adjustment Account Numbers' in the 'Load Which Table' field.
  28. Select the 'Over-Ride Existing Table' in the 'Load Option' field.
  29. Select desired payment/adjustment account file for import.
  30. Click [Import GL Account Numbers].
  31. Verify the crystal report launched and correctly displays the 'Total Number of Rows in File' imported successfully.
  32. Click [Close Report].
  33. Verify another 'Table Import For General Ledger Account Numbers' report launched that contains the account numbers which are missing in GP. (Please note: System will launch the report to display the account numbers under the missing in GP if the general ledger payment/adjustment account numbers are in GL dictionary but not in the CSV file.).
  34. Close the report.
Scenario 5: GL Integration - Dynamics GP - Validating 'Dynamics GP Comparison' in the ‘General Ledger Charge Account Numbers’ form
Specific Setup:
  • System updated with Avatar GL module.
  • Registry Settings:
  • The 'Enable Dynamics GP Integration' is set to 'Y'.
  • Dictionary Update:
  • File: G/L Interface
  • (200) - Credit G/L Charge Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • (201) - Debit G/L Charge Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • General Ledger Interface components:
  • General ledger interface components are defined. Note the components.
  • General Ledger Charge Account Numbers:
  • General ledger credit/debit charge account numbers, default charge account numbers and general ledger interface components are defined. Note the account codes/values.
  • GL Facility Defaults:
  • The 'Output Path On Server For CSV File', 'Dynamics GP Input Path On Server' and 'Dynamics GP Output Path On Server' are populated with the valid paths for the input/output files for Dynamics GP. Note all the paths for later use.
  • GP Account File:
  • A CSV file is created in the format account number, account description and account type that contains GL charge account numbers exist in the system but not all. The account type is exactly the values of 'Charge' or 'Pmt/Adj'.
  • The CSV file created is placed in the location defined as the 'Dynamics GP Input Path On Server' in the 'GL Facility Defaults' form. Note the account numbers included in the file.
  • Please note: If the charge account number is in the GL dictionaries (Credit G/L Charge Account Number or Debit G/L Charge Account Number) but not in the input file then it is in the missing in GP section. If the account number is in the input file but not in GL dictionaries (Credit G/L Charge Account Number or Debit G/L Charge Account Number) then it is in the missing GL section.
Steps
  1. Open the 'General Ledger Charge Account Numbers' form.
  2. Click the 'Print G/L Charge Table' item.
  3. Click the [Dynamics GP Comparison].
  4. Validate the 'Missing in GP' section of the report displays the charge account numbers which are in the GL dictionaries, but they are not in the CSV file.
  5. Validate the 'Missing in GL' section of the report displays the charge account numbers which are not in the GL dictionaries, but they are included in the CSV file.
  6. Validate that the report does not display the charge account numbers which are in the GL dictionary and the CSV file contains them.
  7. Close the report.
  8. Click the 'G/L Interface for Charges' item.
  9. Select component and the component value for each of the components.
  10. In the 'Credit General Ledger Charge Account Number' field select desired account from the dropdown list.
  11. In the 'Debit General Ledger Charge Account Number' field select desired account from the dropdown list.
  12. Click [File General Ledger Pay/Adj Account Numbers].
  13. Click the 'G/L Defaults for Charges' item.
  14. Select desired account from the 'Default Credit General Ledger Charge Account Number' dropdown list.
  15. Select desired account from the 'Default Debit General Ledger Charge Account Number' dropdown list.
  16. Click [File Default General Ledger Pay/Adj Account Numbers].
  17. Go to the 'Print G/L Charge Table' section.
  18. Click [Print Crystal Report].
  19. Verify the report displays all the components correctly with the value entered/selected for the component.
  20. Close the report.
  21. Close the form.
Scenario 6: GL Integration - Dynamics GP - Validating 'Dynamics GP Comparison' in the ‘General Ledger Payment/Adjustment Account Numbers’ form
Specific Setup:
  • System updated with Avatar GL module.
  • Registry Settings:
  • The 'Enable Dynamics GP Integration' is set to 'Y'.
  • Dictionary Update:
  • File: G/L Interface
  • (202) - Credit G/L Payment Adjustment Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • (203) - Debit G/L Payment Adjustment Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • General Ledger Interface components:
  • General ledger interface components are defined. Note the components.
  • General Ledger Payment/Adjustment Account Numbers:
  • General Ledger Payment/Adjustment Account Numbers and default Payment/Adjustment account numbers are defined. Note the account codes/values.
  • GL Facility Defaults:
  • The 'Output Path On Server For CSV File', 'Dynamics GP Input Path On Server' and 'Dynamics GP Output Path On Server' are populated with the valid paths for the input/output files for Dynamics GP will be placed. Note all the paths for later use.
  • GP Account File:
  • A CSV file is created in the format account number, account description and account type that contains accounts in the system but not all. Please note - the account type is exactly the values of 'Charge' or 'Pmt/Adj'. Note the account numbers included in the file.
  • The CSV file created is placed in the path defined as the 'Dynamics GP Input Path On Server' in the 'GL Facility Defaults'.
Steps
  1. Open the 'General Ledger Payment/Adjustment Account Numbers' form.
  2. Click the 'Print G/L Pay/Adj Table' item.
  3. Click the [Dynamics GP Comparison].
  4. Validate the 'Missing in GP' section of the report displays the payment/adjustment account numbers which are in GL dictionaries, but in the CSV file.
  5. Validate the 'Missing in GL' section of the report displays the payment/adjustment account numbers which are not in the GL dictionaries, but in the CSV file.
  6. Validate that the report does not display the payment/adjustment account numbers which are in the GL dictionary and the CSV file contains them.
  7. Close the report.
  8. Click the 'G/L Interface for Pay/Adj' item.
  9. Select component and the component value for each of the components.
  10. In the 'Credit General Ledger Pay/Adj Account Number' field select desired account from the dropdown list.
  11. In the 'Debit General Ledger Pay/Adj Account Number' field select desired account from the dropdown list.
  12. Click [File General Ledger Pay/Adj Account Numbers].
  13. Go to the 'G/L Defaults for Pay/Adj' section.
  14. Select desired account from the 'Default Credit General Ledger Pay/Adj Account Number' dropdown list.
  15. Select desired account from the 'Default Debit General Ledger Pay/Adj Account Number' dropdown list.
  16. Click [File Default General Ledger Pay/Adj Account Numbers].
  17. Go to the 'Print G/L Pay/Adj Table' section.
  18. Click [Print Crystal Report].
  19. Verify the report displays all the components correctly with the value entered/selected for the component.
  20. Close the report.
  21. Close the form.
Enable Dynamics GP Integration - GL Facility Defaults
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Registry Settings (PM)
  • User Definition
  • GL Facility Defaults
  • General Ledger Payment/Adjustment Account Numbers
  • Print General Ledger Payment/Adjustment Interface File Detail
  • Print General Ledger Charge Interface File Detail
  • Dictionary Update (PM)
  • Compile General Ledger Payment/Adjustment Interface File
  • COMPILE GENERAL LEDGER CHARGE INTERFACE FILE
Scenario 1: GL Integration - Dynamics GP - Registry Setting - Enable Dynamics GP Integration
Steps
  1. Open the 'Registry Settings' form.
  2. Set the 'Limit Registry Settings' to the 'Enable Dynamics GP Integration'.
  3. Click [View Registry Settings].
  4. Validate the 'Registry Setting' field contains 'Avatar GL->General Ledger Interface->->->->Enable Dynamics GP Integration'.
  5. Validate the 'Registry Setting Details' field contains '[FACILITY SPECIFIC] ------------------------------------------------------------------------------- Enter "Y" to enable Dynamics GP integration. This will add the fields 'Dynamics GP Input Path On Server' and 'Dynamics GP Output Path On Server' to the 'GL Facility Defaults' form. The output path will be used to send compiled files to Dynamics GP. The input path will be used to get Dynamics GP accounts for comparison with Avatar GL accounts through various forms. Enter "N" to disable Dynamics GP integration.'.
  6. Validate the 'Registry Setting Value' field is defaulted to 'N'.
  7. Click [Submit].
  8. Click [OK].
  9. Click [Yes].
  10. Set the ‘Limit Registry Settings’ to the ‘Dynamics GP’.
  11. Click [View Registry Settings].
  12. Set the ‘Registry Setting Value’ input box to ‘1’.
  13. Validate that the validation message contains ‘The selected value is not valid in the current system code for the following reason: Invalid response -- must be ‘Y’ or ‘N’. OK’.
  14. Click [OK].
  15. Set the ‘Registry Setting Value’ input box to ‘M’.
  16. Validate that the validation message contains ‘The selected value is not valid in the current system code for the following reason: Invalid response -- must be ‘Y’ or ‘N’. OK’
  17. Click [OK].
  18. Set the Registry Setting Value text input box to ‘Yes’.
  19. Validate the message contains ‘The selected value is not valid in the current system code for the following reason: Invalid response -- must be ‘Y’ or ‘N’. OK’
  20. Click [OK].
  21. Set the Registry Setting Value text input box to ‘No’.
  22. Validate that the validation message contains ‘The selected value is not valid in the current system code for the following reason: Invalid response -- must be ‘Y’ or ‘N’. OK’
  23. Click [OK].
  24. Set the Registry Setting Value text input box to ‘*’.
  25. Validate that the validation message contains ‘The selected value is not valid in the current system code for the following reason: Invalid response -- must be ‘Y’ or ‘N’. OK’
  26. Click [OK].
  27. Set the Registry Setting Value text input box to ‘‘.
  28. Click [Submit].
  29. Click [OK].
  30. Click [Yes].
  31. Set the ‘Limit Registry Settings’ to the ‘Dynamics GP’.
  32. Click [View Registry Settings].
  33. Set the 'Registry Setting Value' input box to 'Y'.
  34. Click [Submit].
  35. Click [OK].
  36. Click [No].
  37. Open the 'User Definition' form.
  38. Select desired user from the ‘Select User’ field.
  39. Click the ‘Forms and Tables’ item.
  40. Click [Select Forms for User Access].
  41. Click ‘Avatar PM’ item.
  42. Verify that the 'General Ledger Interface' item exist.
  43. Verify that all the items are checked.
  44. Click [OK].
  45. Click [Submit].
  46. Click [No].
  47. Open the ‘GL Facility Defaults’ form.
  48. Verify the ‘Output Path On Server For CSV File’ field exists.
  49. Verify the ‘Dynamics GP Input Path On Server’ field exists.
  50. Verify the ‘Dynamics GP Output Path On Server’ field exists.
  51. Click the light bulb icon of the ‘Dynamics GP Input Path On Server’ field and validate the help text contains ‘This path is used for Dynamics GP to add a file of accounts that can be pulled on demand by Avatar to compare with GL accounts.'
  52. Click the ‘Return To Form’ link.
  53. Click the light bulb icon of the ‘Dynamics GP Output Path On Server’ field and validate the help text contains ‘This path is used to output a CSV file of the Avatar GL compile for Dynamics GP to use.’.
  54. Click the ‘Return To Form’ link.
  55. Click [Discard].
  56. Click [Yes].
  57. Open the ‘General Ledger Charge Account Numbers’ form.
  58. Click the ‘Print G/L Charge Table’ item.
  59. Verify the [Dynamics GP Comparison] exists.
  60. Click [Discard].
  61. Open the ‘General Ledger Payment/Adjustment Account Numbers’ form.
  62. Click the ‘Print G/L Pay/Adj Table’ item.
  63. Verify the [Dynamics GP Comparison] exists.
  64. Click [Discard].
  65. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  66. Verify the [Dynamics GP Comparison] exists.
  67. Click [Discard].
  68. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  69. Verify the [Dynamics GP Comparison] exists.
  70. Click [Discard].
  71. Open the 'Registry Settings' form.
  72. Set the 'Limit Registry Settings' to the 'Enable Dynamics GP Integration'.
  73. Click [View Registry Settings].
  74. Set the 'Registry Setting Value' input box to 'N'.
  75. Click [Submit].
  76. Click [OK].
  77. Click [No].
  78. Open the ‘GL Facility Defaults’ form.
  79. Verify the ‘Dynamics GP Input Path On Server’ field does not exist.
  80. Verify the ‘Dynamics GP Output Path On Server’ field does not exist.
  81. Click [Discard].
  82. Click [Yes].
  83. Open the ‘General Ledger Charge Account Numbers’ form.
  84. Click the ‘Print G/L Charge Table’ item.
  85. Verify the [Dynamics GP Comparison] does not exist.
  86. Click [Discard].
  87. Open the ‘General Ledger Payment/Adjustment Account Numbers’ form.
  88. Click the ‘Print G/L Pay/Adj Table’ item.
  89. Verify the [Dynamics GP Comparison] does not exist.
  90. Click [Discard].
  91. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  92. Verify the [Dynamics GP Comparison] does not exist.
  93. Click [Discard].
  94. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  95. Verify the [Dynamics GP Comparison] does not exist.
  96. Click [Discard].
  97. Open the 'Registry Settings' form.
  98. Set the 'Limit Registry Settings' to the 'Enable Dynamics GP Integration'.
  99. Click [View Registry Settings].
  100. Set the 'Registry Setting Value' input box to ''.
  101. Click [Submit].
  102. Click [OK].
  103. Click [No].
  104. Open the ‘GL Facility Defaults’ form.
  105. Verify the ‘Dynamics GP Input Path On Server’ field does not exist.
  106. Verify the ‘Dynamics GP Output Path On Server’ field does not exist.
  107. Click [Discard].
  108. Click [Yes].
  109. Open the ‘General Ledger Charge Account Numbers’ form.
  110. Click the ‘Print G/L Charge Table’ item.
  111. Verify the [Dynamics GP Comparison] does not exist.
  112. Click [Discard].
  113. Open the ‘General Ledger Payment/Adjustment Account Numbers’ form.
  114. Click the ‘Print G/L Pay/Adj Table’ item.
  115. Verify the [Dynamics GP Comparison] does not exist.
  116. Click [Discard].
  117. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  118. Verify the [Dynamics GP Comparison] does not exist.
  119. Click [Discard].
  120. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  121. Verify the [Dynamics GP Comparison] does not exist.
  122. Click [Discard].
Scenario 2: GL Integration - Dynamic GP - Compile General Ledger Payment/Adjustment Interface File and Print General Ledger Payment/Adjustment Interface Detail File
Specific Setup:
  • System updated with Avatar GL module.
  • Registry Settings:
  • The 'Enable Dynamics GP Integration' is set to 'Y'.
  • Dictionary Update:
  • File: G/L Interface
  • (202) - Credit G/L Payment Adjustment Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • (203) - Debit G/L Payment Adjustment Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • General Ledger Interface components:
  • General ledger interface components are defined. Note the components.
  • General Ledger Payment/Adjustment Account Numbers:
  • General ledger credit/debit payment/adjustment account numbers, default payment/adjustment account numbers and general ledger interface components are defined. Note the account codes/values.
  • File Explorer:
  • Local folders are created to place the input/output CSV files. Note the paths of the folder.
  • GL Facility Defaults:
  • The following fields are populated with the valid paths of the input/output files for Dynamics GP. Note all the paths for later use.
  • Output Path On Server For CSV File
  • Dynamics GP Input Path On Server
  • Dynamics GP Output Path On Server'
  • GP Account File:
  • A CSV file is created in the format account number, account description and account type that contains general ledger payment/adjustment accounts in the system but not all. Please note - the account type is exactly the values of 'Charge' or 'Pmt/Adj'. Note the account numbers included in the file.
  • The CSV file created is placed in the path defined as the 'Dynamics GP Input Path On Server' in the 'GL Facility Defaults'.
Steps
  1. Open the 'Compile General Ledger Payment/Adjustment Interface File' form.
  2. Set the 'Bill Period' field to a desired bill period. (i.e. The format of the bill period is MM/YYYY).
  3. Set the 'General Ledger Posting Date' to desired date.
  4. Set the field 'Pre-Compile' to 'No'.
  5. Click [Process].
  6. Verify the 'Compile General Ledger Payment/Adjustment Interface File' report launches successfully.
  7. Verify the report displays the GL strings for the Payment/Adjustment account numbers with the specific information. Note the details displays on the report.
  8. Close the report.
  9. Close the form.
  10. Locate to the local folders are created to place output CSV file.
  11. Verify the CSV file matching the details shown on the 'Compile General Ledger Payment/Adjustment Interface File' report screen is generated and placed in both the paths setup for 'Output Path On Server For CSV File' and 'Dynamics GP Output Path On Server' in the 'GL Facility Defaults'.
  12. Open the 'Compile General Ledger Payment/Adjustment Interface File' form.
  13. Set the 'Bill Period' field to a desired bill period. (i.e. The format of the bill period is MM/YYYY).
  14. Set the 'General Ledger Posting Date' to desired date.
  15. Set the field 'Pre-Compile' to 'Yes'.
  16. Click [Process].
  17. Verify the 'Compile General Ledger Payment/Adjustment Interface File' report launches successfully.
  18. Verify a 'Pre-Compile' report displays 'Pre-Compile. Please see 'Print General Ledger Payment/Adjustment Interface File Detail'.
  19. Close the report.
  20. Close the form.
  21. Open the 'Print General Ledger Payment/Adjustment Interface File Detail' form.
  22. Enter the 'Bill Period' previously specified.
  23. Click [Dynamics GP Comparison].
  24. Verify a report launches successfully and displays only the account numbers in the compile that are missing from the GP file.
  25. Close the report.
  26. Click [Process].
  27. Verify the report displays all applicable Payment/Adjustments within the billing period based on the data set up in the 'General Ledger Interface components' and 'General Ledger Payment/Adjustment Account Numbers'.
  28. Close the report.
  29. Close the form.
  30. Open the 'Crystal report' or any other SQL data viewer.
  31. Query the 'Select * from GL.compilepayadjintdetail' table for the client identified in the setup section.
  32. Verify the accounts and components displays correctly as defined.
  33. Close the 'Crystal Report'.
Scenario 3: GL Integration - Dynamic GP - Compile General Ledger Charge Interface File and Print General Ledger Charge Interface Detail File
Specific Setup:
  • System updated with Avatar GL module.
  • Registry Settings:
  • The 'Enable Dynamics GP Integration' is set to 'Y'.
  • Dictionary Update:
  • File: G/L Interface
  • (200) - Credit G/L Charge Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • (201) - Debit G/L Charge Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • General Ledger Interface components:
  • General ledger interface components are defined. Note the components.
  • General Ledger Charge Account Numbers:
  • General ledger credit/debit charge account numbers, default charge account numbers and general ledger interface components are defined. Note the account codes/values.
  • File Explorer:
  • Local folders are created to place input/output CSV file. Note the paths of the folder.
  • GL Facility Defaults:
  • The following fields are populated with the valid paths of the input/output files for Dynamics GP. Note all the paths for later use.
  • Output Path On Server For CSV File
  • Dynamics GP Input Path On Server
  • Dynamics GP Output Path On Server'
  • GP Account File:
  • A CSV file is created in the format account number, account description and account type that contains general ledger charge accounts in the system but not all. Please note - the account type is exactly the values of 'Charge' or 'Pmt/Adj'. Note the account numbers included in the file.
  • The CSV file created is placed in the path defined as the 'Dynamics GP Input Path On Server' in the 'GL Facility Defaults'.
Steps
  1. Open the 'Compile General Ledger Charge Interface File' form.
  2. Set the 'Bill Period' field to a desired bill period. (i.e. The format of the bill period is MM/YYYY).
  3. Set the 'General Ledger Posting Date' to desired date.
  4. Set the field 'Pre-Compile' to 'No'.
  5. Click [Process].
  6. Verify the 'Compile General Ledger Charge Interface File' report launches successfully.
  7. Verify the report displays the GL strings for the charge account numbers with the specific information. Note the details displays on the report
  8. Close the report.
  9. Close the form.
  10. Locate to the local folders are created to place output CSV file.
  11. Verify the CSV file matching the details shown on the 'Compile General Ledger Charge Interface File' report screen is generated and placed in both the paths setup for 'Output Path On Server For CSV File' and 'Dynamics GP Output Path On Server' in the 'GL Facility Defaults'.
  12. Open the 'Compile General Ledger Charge Interface File' form.
  13. Set the 'Bill Period' field to a desired bill period. (i.e. The format of the bill period is MM/YYYY).
  14. Set the 'General Ledger Posting Date' to desired date.
  15. Set the field 'Pre-Compile' to 'Yes'.
  16. Click [Process].
  17. Verify the 'Compile General Ledger Charge Interface File' report launches successfully.
  18. Verify a 'Pre-Compile' report displays 'Pre-Compile. Please see 'Print General Ledger Charge Interface File Detail'.
  19. Close the report.
  20. Close the form.
  21. Open the 'Print General Ledger Charge Interface File Detail' form.
  22. Enter the 'Bill Period' previously specified.
  23. Click [Dynamics GP Comparison].
  24. Verify a report launches successfully and displays only the account numbers in the compile that are missing from the GP file.
  25. Close the report.
  26. Click [Process].
  27. Verify the report displays all applicable charges within the billing period based on the data set up in the 'General Ledger Interface components' and 'General Ledger Charge Account Numbers'.
  28. Close the report.
  29. Close the form.
  30. Open the 'Crystal report' or any other SQL data viewer.
  31. Query the 'Select * from GL.compilechargeintdetail' table.
  32. Verify an existence of the 'counter' field.
  33. Verify the SQL view contains correct value in the 'counter' column.
  34. Verify the SQL view displays accounts and components as defined in the setup.
  35. Close the report.
Scenario 4: GL Integration - Dynamics GP - Validating 'Dynamics GP Comparison' in the ‘General Ledger Charge Account Numbers’ form
Specific Setup:
  • System updated with Avatar GL module.
  • Registry Settings:
  • The 'Enable Dynamics GP Integration' is set to 'Y'.
  • Dictionary Update:
  • File: G/L Interface
  • (200) - Credit G/L Charge Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • (201) - Debit G/L Charge Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • General Ledger Interface components:
  • General ledger interface components are defined. Note the components.
  • General Ledger Charge Account Numbers:
  • General ledger credit/debit charge account numbers, default charge account numbers and general ledger interface components are defined. Note the account codes/values.
  • GL Facility Defaults:
  • The 'Output Path On Server For CSV File', 'Dynamics GP Input Path On Server' and 'Dynamics GP Output Path On Server' are populated with the valid paths for the input/output files for Dynamics GP. Note all the paths for later use.
  • GP Account File:
  • A CSV file is created in the format account number, account description and account type that contains GL charge account numbers exist in the system but not all. The account type is exactly the values of 'Charge' or 'Pmt/Adj'.
  • The CSV file created is placed in the location defined as the 'Dynamics GP Input Path On Server' in the 'GL Facility Defaults' form. Note the account numbers included in the file.
  • Please note: If the charge account number is in the GL dictionaries (Credit G/L Charge Account Number or Debit G/L Charge Account Number) but not in the input file then it is in the missing in GP section. If the account number is in the input file but not in GL dictionaries (Credit G/L Charge Account Number or Debit G/L Charge Account Number) then it is in the missing GL section.
Steps
  1. Open the 'General Ledger Charge Account Numbers' form.
  2. Click the 'Print G/L Charge Table' item.
  3. Click the [Dynamics GP Comparison].
  4. Validate the 'Missing in GP' section of the report displays the charge account numbers which are in the GL dictionaries, but they are not in the CSV file.
  5. Validate the 'Missing in GL' section of the report displays the charge account numbers which are not in the GL dictionaries, but they are included in the CSV file.
  6. Validate that the report does not display the charge account numbers which are in the GL dictionary and the CSV file contains them.
  7. Close the report.
  8. Click the 'G/L Interface for Charges' item.
  9. Select component and the component value for each of the components.
  10. In the 'Credit General Ledger Charge Account Number' field select desired account from the dropdown list.
  11. In the 'Debit General Ledger Charge Account Number' field select desired account from the dropdown list.
  12. Click [File General Ledger Pay/Adj Account Numbers].
  13. Click the 'G/L Defaults for Charges' item.
  14. Select desired account from the 'Default Credit General Ledger Charge Account Number' dropdown list.
  15. Select desired account from the 'Default Debit General Ledger Charge Account Number' dropdown list.
  16. Click [File Default General Ledger Pay/Adj Account Numbers].
  17. Go to the 'Print G/L Charge Table' section.
  18. Click [Print Crystal Report].
  19. Verify the report displays all the components correctly with the value entered/selected for the component.
  20. Close the report.
  21. Close the form.
Scenario 5: GL Integration - Dynamics GP - Validating 'Dynamics GP Comparison' in the ‘General Ledger Payment/Adjustment Account Numbers’ form
Specific Setup:
  • System updated with Avatar GL module.
  • Registry Settings:
  • The 'Enable Dynamics GP Integration' is set to 'Y'.
  • Dictionary Update:
  • File: G/L Interface
  • (202) - Credit G/L Payment Adjustment Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • (203) - Debit G/L Payment Adjustment Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • General Ledger Interface components:
  • General ledger interface components are defined. Note the components.
  • General Ledger Payment/Adjustment Account Numbers:
  • General Ledger Payment/Adjustment Account Numbers and default Payment/Adjustment account numbers are defined. Note the account codes/values.
  • GL Facility Defaults:
  • The 'Output Path On Server For CSV File', 'Dynamics GP Input Path On Server' and 'Dynamics GP Output Path On Server' are populated with the valid paths for the input/output files for Dynamics GP will be placed. Note all the paths for later use.
  • GP Account File:
  • A CSV file is created in the format account number, account description and account type that contains accounts in the system but not all. Please note - the account type is exactly the values of 'Charge' or 'Pmt/Adj'. Note the account numbers included in the file.
  • The CSV file created is placed in the path defined as the 'Dynamics GP Input Path On Server' in the 'GL Facility Defaults'.
Steps
  1. Open the 'General Ledger Payment/Adjustment Account Numbers' form.
  2. Click the 'Print G/L Pay/Adj Table' item.
  3. Click the [Dynamics GP Comparison].
  4. Validate the 'Missing in GP' section of the report displays the payment/adjustment account numbers which are in GL dictionaries, but in the CSV file.
  5. Validate the 'Missing in GL' section of the report displays the payment/adjustment account numbers which are not in the GL dictionaries, but in the CSV file.
  6. Validate that the report does not display the payment/adjustment account numbers which are in the GL dictionary and the CSV file contains them.
  7. Close the report.
  8. Click the 'G/L Interface for Pay/Adj' item.
  9. Select component and the component value for each of the components.
  10. In the 'Credit General Ledger Pay/Adj Account Number' field select desired account from the dropdown list.
  11. In the 'Debit General Ledger Pay/Adj Account Number' field select desired account from the dropdown list.
  12. Click [File General Ledger Pay/Adj Account Numbers].
  13. Go to the 'G/L Defaults for Pay/Adj' section.
  14. Select desired account from the 'Default Credit General Ledger Pay/Adj Account Number' dropdown list.
  15. Select desired account from the 'Default Debit General Ledger Pay/Adj Account Number' dropdown list.
  16. Click [File Default General Ledger Pay/Adj Account Numbers].
  17. Go to the 'Print G/L Pay/Adj Table' section.
  18. Click [Print Crystal Report].
  19. Verify the report displays all the components correctly with the value entered/selected for the component.
  20. Close the report.
  21. Close the form.
Dynamic GP is integrated with the myAvatar GL module.
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Registry Settings (PM)
  • User Definition
  • Dictionary Update (PM)
  • GL Facility Defaults
  • General Ledger Payment/Adjustment Account Numbers
  • Compile General Ledger Payment/Adjustment Interface File
  • Print General Ledger Payment/Adjustment Interface File Detail
Scenario 1: GL Integration - Dynamic GP - Compile General Ledger Payment/Adjustment Interface File and Print General Ledger Payment/Adjustment Interface Detail File
Specific Setup:
  • System updated with Avatar GL module.
  • Registry Settings:
  • The 'Enable Dynamics GP Integration' is set to 'Y'.
  • Dictionary Update:
  • File: G/L Interface
  • (202) - Credit G/L Payment Adjustment Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • (203) - Debit G/L Payment Adjustment Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • General Ledger Interface components:
  • General ledger interface components are defined. Note the components.
  • General Ledger Payment/Adjustment Account Numbers:
  • General ledger credit/debit payment/adjustment account numbers, default payment/adjustment account numbers and general ledger interface components are defined. Note the account codes/values.
  • File Explorer:
  • Local folders are created to place the input/output CSV files. Note the paths of the folder.
  • GL Facility Defaults:
  • The following fields are populated with the valid paths of the input/output files for Dynamics GP. Note all the paths for later use.
  • Output Path On Server For CSV File
  • Dynamics GP Input Path On Server
  • Dynamics GP Output Path On Server'
  • GP Account File:
  • A CSV file is created in the format account number, account description and account type that contains general ledger payment/adjustment accounts in the system but not all. Please note - the account type is exactly the values of 'Charge' or 'Pmt/Adj'. Note the account numbers included in the file.
  • The CSV file created is placed in the path defined as the 'Dynamics GP Input Path On Server' in the 'GL Facility Defaults'.
Steps
  1. Open the 'Compile General Ledger Payment/Adjustment Interface File' form.
  2. Set the 'Bill Period' field to a desired bill period. (i.e. The format of the bill period is MM/YYYY).
  3. Set the 'General Ledger Posting Date' to desired date.
  4. Set the field 'Pre-Compile' to 'No'.
  5. Click [Process].
  6. Verify the 'Compile General Ledger Payment/Adjustment Interface File' report launches successfully.
  7. Verify the report displays the GL strings for the Payment/Adjustment account numbers with the specific information. Note the details displays on the report.
  8. Close the report.
  9. Close the form.
  10. Locate to the local folders are created to place output CSV file.
  11. Verify the CSV file matching the details shown on the 'Compile General Ledger Payment/Adjustment Interface File' report screen is generated and placed in both the paths setup for 'Output Path On Server For CSV File' and 'Dynamics GP Output Path On Server' in the 'GL Facility Defaults'.
  12. Open the 'Compile General Ledger Payment/Adjustment Interface File' form.
  13. Set the 'Bill Period' field to a desired bill period. (i.e. The format of the bill period is MM/YYYY).
  14. Set the 'General Ledger Posting Date' to desired date.
  15. Set the field 'Pre-Compile' to 'Yes'.
  16. Click [Process].
  17. Verify the 'Compile General Ledger Payment/Adjustment Interface File' report launches successfully.
  18. Verify a 'Pre-Compile' report displays 'Pre-Compile. Please see 'Print General Ledger Payment/Adjustment Interface File Detail'.
  19. Close the report.
  20. Close the form.
  21. Open the 'Print General Ledger Payment/Adjustment Interface File Detail' form.
  22. Enter the 'Bill Period' previously specified.
  23. Click [Dynamics GP Comparison].
  24. Verify a report launches successfully and displays only the account numbers in the compile that are missing from the GP file.
  25. Close the report.
  26. Click [Process].
  27. Verify the report displays all applicable Payment/Adjustments within the billing period based on the data set up in the 'General Ledger Interface components' and 'General Ledger Payment/Adjustment Account Numbers'.
  28. Close the report.
  29. Close the form.
  30. Open the 'Crystal report' or any other SQL data viewer.
  31. Query the 'Select * from GL.compilepayadjintdetail' table for the client identified in the setup section.
  32. Verify the accounts and components displays correctly as defined.
  33. Close the 'Crystal Report'.
Scenario 2: GL Integration - Dynamics GP - Validating 'Dynamics GP Comparison' in the ‘General Ledger Charge Account Numbers’ form
Specific Setup:
  • System updated with Avatar GL module.
  • Registry Settings:
  • The 'Enable Dynamics GP Integration' is set to 'Y'.
  • Dictionary Update:
  • File: G/L Interface
  • (200) - Credit G/L Charge Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • (201) - Debit G/L Charge Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • General Ledger Interface components:
  • General ledger interface components are defined. Note the components.
  • General Ledger Charge Account Numbers:
  • General ledger credit/debit charge account numbers, default charge account numbers and general ledger interface components are defined. Note the account codes/values.
  • GL Facility Defaults:
  • The 'Output Path On Server For CSV File', 'Dynamics GP Input Path On Server' and 'Dynamics GP Output Path On Server' are populated with the valid paths for the input/output files for Dynamics GP. Note all the paths for later use.
  • GP Account File:
  • A CSV file is created in the format account number, account description and account type that contains GL charge account numbers exist in the system but not all. The account type is exactly the values of 'Charge' or 'Pmt/Adj'.
  • The CSV file created is placed in the location defined as the 'Dynamics GP Input Path On Server' in the 'GL Facility Defaults' form. Note the account numbers included in the file.
  • Please note: If the charge account number is in the GL dictionaries (Credit G/L Charge Account Number or Debit G/L Charge Account Number) but not in the input file then it is in the missing in GP section. If the account number is in the input file but not in GL dictionaries (Credit G/L Charge Account Number or Debit G/L Charge Account Number) then it is in the missing GL section.
Steps
  1. Open the 'General Ledger Charge Account Numbers' form.
  2. Click the 'Print G/L Charge Table' item.
  3. Click the [Dynamics GP Comparison].
  4. Validate the 'Missing in GP' section of the report displays the charge account numbers which are in the GL dictionaries, but they are not in the CSV file.
  5. Validate the 'Missing in GL' section of the report displays the charge account numbers which are not in the GL dictionaries, but they are included in the CSV file.
  6. Validate that the report does not display the charge account numbers which are in the GL dictionary and the CSV file contains them.
  7. Close the report.
  8. Click the 'G/L Interface for Charges' item.
  9. Select component and the component value for each of the components.
  10. In the 'Credit General Ledger Charge Account Number' field select desired account from the dropdown list.
  11. In the 'Debit General Ledger Charge Account Number' field select desired account from the dropdown list.
  12. Click [File General Ledger Pay/Adj Account Numbers].
  13. Click the 'G/L Defaults for Charges' item.
  14. Select desired account from the 'Default Credit General Ledger Charge Account Number' dropdown list.
  15. Select desired account from the 'Default Debit General Ledger Charge Account Number' dropdown list.
  16. Click [File Default General Ledger Pay/Adj Account Numbers].
  17. Go to the 'Print G/L Charge Table' section.
  18. Click [Print Crystal Report].
  19. Verify the report displays all the components correctly with the value entered/selected for the component.
  20. Close the report.
  21. Close the form.
Scenario 3: GL Integration - Dynamics GP - Validating 'Dynamics GP Comparison' in the ‘General Ledger Payment/Adjustment Account Numbers’ form
Specific Setup:
  • System updated with Avatar GL module.
  • Registry Settings:
  • The 'Enable Dynamics GP Integration' is set to 'Y'.
  • Dictionary Update:
  • File: G/L Interface
  • (202) - Credit G/L Payment Adjustment Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • (203) - Debit G/L Payment Adjustment Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • General Ledger Interface components:
  • General ledger interface components are defined. Note the components.
  • General Ledger Payment/Adjustment Account Numbers:
  • General Ledger Payment/Adjustment Account Numbers and default Payment/Adjustment account numbers are defined. Note the account codes/values.
  • GL Facility Defaults:
  • The 'Output Path On Server For CSV File', 'Dynamics GP Input Path On Server' and 'Dynamics GP Output Path On Server' are populated with the valid paths for the input/output files for Dynamics GP will be placed. Note all the paths for later use.
  • GP Account File:
  • A CSV file is created in the format account number, account description and account type that contains accounts in the system but not all. Please note - the account type is exactly the values of 'Charge' or 'Pmt/Adj'. Note the account numbers included in the file.
  • The CSV file created is placed in the path defined as the 'Dynamics GP Input Path On Server' in the 'GL Facility Defaults'.
Steps
  1. Open the 'General Ledger Payment/Adjustment Account Numbers' form.
  2. Click the 'Print G/L Pay/Adj Table' item.
  3. Click the [Dynamics GP Comparison].
  4. Validate the 'Missing in GP' section of the report displays the payment/adjustment account numbers which are in GL dictionaries, but in the CSV file.
  5. Validate the 'Missing in GL' section of the report displays the payment/adjustment account numbers which are not in the GL dictionaries, but in the CSV file.
  6. Validate that the report does not display the payment/adjustment account numbers which are in the GL dictionary and the CSV file contains them.
  7. Close the report.
  8. Click the 'G/L Interface for Pay/Adj' item.
  9. Select component and the component value for each of the components.
  10. In the 'Credit General Ledger Pay/Adj Account Number' field select desired account from the dropdown list.
  11. In the 'Debit General Ledger Pay/Adj Account Number' field select desired account from the dropdown list.
  12. Click [File General Ledger Pay/Adj Account Numbers].
  13. Go to the 'G/L Defaults for Pay/Adj' section.
  14. Select desired account from the 'Default Credit General Ledger Pay/Adj Account Number' dropdown list.
  15. Select desired account from the 'Default Debit General Ledger Pay/Adj Account Number' dropdown list.
  16. Click [File Default General Ledger Pay/Adj Account Numbers].
  17. Go to the 'Print G/L Pay/Adj Table' section.
  18. Click [Print Crystal Report].
  19. Verify the report displays all the components correctly with the value entered/selected for the component.
  20. Close the report.
  21. Close the form.
Dynamics GP - Table Import For General Ledger Account Numbers
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Table Import For General Ledger Account Numbers
  • Registry Settings (PM)
  • User Definition
  • Dictionary Update (PM)
  • GL Facility Defaults
Scenario 1: GL Integration - Dynamics GP - Table Import For General Ledger Account Numbers
Specific Setup:
  • System updated with Avatar GL module.
  • Registry Settings:
  • The 'Enable Dynamics GP Integration' is set to 'Y'.
  • Dictionary Update:
  • File: G/L Interface
  • (200) - Credit G/L Charge Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • (201) - Debit G/L Charge Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • (202) - Credit G/L Payment Adjustment Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • (203) - Debit G/L Payment Adjustment Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • General Ledger Interface components:
  • General ledger interface components are defined. Note the components.
  • General Ledger Charge Account Numbers:
  • General ledger credit/debit charge account numbers, default charge account numbers and general ledger interface components are defined. Note the account codes/values.
  • GL Facility Defaults:
  • The 'Output Path On Server For CSV File', 'Dynamics GP Input Path On Server' and 'Dynamics GP Output Path On Server' are populated with the valid paths for the input/output files for Dynamics GP. Note all the paths for later use.
  • GP Account File:
  • A CSV file is created in the format account number, account description and account type that contains general ledger charge accounts in the system but not all. Please note - the account type is exactly the values of 'Charge' or 'Pmt/Adj'. Note the account numbers included in the file.
  • The CSV file created is placed in the path defined as the 'Dynamics GP Input Path On Server' in the 'GL Facility Defaults'.
  • The text file to import charge or payment/adjustment account numbers are created and placed in a local dictionary. Note the location of the file.
Steps
  1. Open the 'Table Import For General Ledger Account Numbers' form.
  2. Select the 'GL Charge Account Numbers' in the 'Load Which Table' field.
  3. Select the 'Append to Existing Table' in the 'Load Option' field.
  4. Select desired charge account file for import.
  5. Click [Import GL Account Numbers].
  6. Verify the crystal report launched and a previously selected and correctly displays the 'Total Number of Rows in File' imported successfully.
  7. Click [Close Report].
  8. Verify another 'Table Import For General Ledger Account Numbers' report launched that contains the account numbers which are missing in GP. (Please note: System will launch the report to display the account numbers under the missing in GP if the general ledger payment/adjustment account numbers are in GL dictionary but not in the CSV file.).
  9. Close the report.
  10. Select the 'GL Payment/Adjustment Account Numbers' in the 'Load Which Table' field.
  11. Select the 'Append to Existing Table' in the 'Load Option' field.
  12. Select desired payment/adjustment account file for import.
  13. Click [Import GL Account Numbers].
  14. Verify the crystal report launched and correctly displays the 'Total Number of Rows in File' imported successfully.
  15. Click [Close Report].
  16. Verify another 'Table Import For General Ledger Account Numbers' report launched that contains the account numbers which are missing in GP. (Please note: System will launch the report to display the account numbers under the missing in GP if the general ledger payment/adjustment account numbers are in GL dictionary but not in the CSV file.).
  17. Close the report.
  18. Open the 'Table Import For General Ledger Account Numbers' form.
  19. Select the 'GL Charge Account Numbers' in the 'Load Which Table' field.
  20. Select the 'Over-Ride Existing Table' in the 'Load Option' field.
  21. Select desired charge account file for import.
  22. Click [Import GL Account Numbers].
  23. Verify the crystal report launched and a previously selected and correctly displays the 'Total Number of Rows in File' imported successfully.
  24. Click [Close Report].
  25. Verify another 'Table Import For General Ledger Account Numbers' report launched that contains the account numbers which are missing in GP. (Please note: System will launch the report to display the account numbers under the missing in GP if the general ledger payment/adjustment account numbers are in GL dictionary but not in the CSV file.).
  26. Close the report.
  27. Select the 'GL Payment/Adjustment Account Numbers' in the 'Load Which Table' field.
  28. Select the 'Over-Ride Existing Table' in the 'Load Option' field.
  29. Select desired payment/adjustment account file for import.
  30. Click [Import GL Account Numbers].
  31. Verify the crystal report launched and correctly displays the 'Total Number of Rows in File' imported successfully.
  32. Click [Close Report].
  33. Verify another 'Table Import For General Ledger Account Numbers' report launched that contains the account numbers which are missing in GP. (Please note: System will launch the report to display the account numbers under the missing in GP if the general ledger payment/adjustment account numbers are in GL dictionary but not in the CSV file.).
  34. Close the report.
Enable Dynamics GP Integration - Dynamics GP Comparison
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Registry Settings (PM)
  • User Definition
  • GL Facility Defaults
  • General Ledger Payment/Adjustment Account Numbers
  • Print General Ledger Payment/Adjustment Interface File Detail
  • Print General Ledger Charge Interface File Detail
  • Dictionary Update (PM)
  • Compile General Ledger Payment/Adjustment Interface File
  • COMPILE GENERAL LEDGER CHARGE INTERFACE FILE
  • Table Import For General Ledger Account Numbers
Scenario 1: GL Integration - Dynamics GP - Registry Setting - Enable Dynamics GP Integration
Steps
  1. Open the 'Registry Settings' form.
  2. Set the 'Limit Registry Settings' to the 'Enable Dynamics GP Integration'.
  3. Click [View Registry Settings].
  4. Validate the 'Registry Setting' field contains 'Avatar GL->General Ledger Interface->->->->Enable Dynamics GP Integration'.
  5. Validate the 'Registry Setting Details' field contains '[FACILITY SPECIFIC] ------------------------------------------------------------------------------- Enter "Y" to enable Dynamics GP integration. This will add the fields 'Dynamics GP Input Path On Server' and 'Dynamics GP Output Path On Server' to the 'GL Facility Defaults' form. The output path will be used to send compiled files to Dynamics GP. The input path will be used to get Dynamics GP accounts for comparison with Avatar GL accounts through various forms. Enter "N" to disable Dynamics GP integration.'.
  6. Validate the 'Registry Setting Value' field is defaulted to 'N'.
  7. Click [Submit].
  8. Click [OK].
  9. Click [Yes].
  10. Set the ‘Limit Registry Settings’ to the ‘Dynamics GP’.
  11. Click [View Registry Settings].
  12. Set the ‘Registry Setting Value’ input box to ‘1’.
  13. Validate that the validation message contains ‘The selected value is not valid in the current system code for the following reason: Invalid response -- must be ‘Y’ or ‘N’. OK’.
  14. Click [OK].
  15. Set the ‘Registry Setting Value’ input box to ‘M’.
  16. Validate that the validation message contains ‘The selected value is not valid in the current system code for the following reason: Invalid response -- must be ‘Y’ or ‘N’. OK’
  17. Click [OK].
  18. Set the Registry Setting Value text input box to ‘Yes’.
  19. Validate the message contains ‘The selected value is not valid in the current system code for the following reason: Invalid response -- must be ‘Y’ or ‘N’. OK’
  20. Click [OK].
  21. Set the Registry Setting Value text input box to ‘No’.
  22. Validate that the validation message contains ‘The selected value is not valid in the current system code for the following reason: Invalid response -- must be ‘Y’ or ‘N’. OK’
  23. Click [OK].
  24. Set the Registry Setting Value text input box to ‘*’.
  25. Validate that the validation message contains ‘The selected value is not valid in the current system code for the following reason: Invalid response -- must be ‘Y’ or ‘N’. OK’
  26. Click [OK].
  27. Set the Registry Setting Value text input box to ‘‘.
  28. Click [Submit].
  29. Click [OK].
  30. Click [Yes].
  31. Set the ‘Limit Registry Settings’ to the ‘Dynamics GP’.
  32. Click [View Registry Settings].
  33. Set the 'Registry Setting Value' input box to 'Y'.
  34. Click [Submit].
  35. Click [OK].
  36. Click [No].
  37. Open the 'User Definition' form.
  38. Select desired user from the ‘Select User’ field.
  39. Click the ‘Forms and Tables’ item.
  40. Click [Select Forms for User Access].
  41. Click ‘Avatar PM’ item.
  42. Verify that the 'General Ledger Interface' item exist.
  43. Verify that all the items are checked.
  44. Click [OK].
  45. Click [Submit].
  46. Click [No].
  47. Open the ‘GL Facility Defaults’ form.
  48. Verify the ‘Output Path On Server For CSV File’ field exists.
  49. Verify the ‘Dynamics GP Input Path On Server’ field exists.
  50. Verify the ‘Dynamics GP Output Path On Server’ field exists.
  51. Click the light bulb icon of the ‘Dynamics GP Input Path On Server’ field and validate the help text contains ‘This path is used for Dynamics GP to add a file of accounts that can be pulled on demand by Avatar to compare with GL accounts.'
  52. Click the ‘Return To Form’ link.
  53. Click the light bulb icon of the ‘Dynamics GP Output Path On Server’ field and validate the help text contains ‘This path is used to output a CSV file of the Avatar GL compile for Dynamics GP to use.’.
  54. Click the ‘Return To Form’ link.
  55. Click [Discard].
  56. Click [Yes].
  57. Open the ‘General Ledger Charge Account Numbers’ form.
  58. Click the ‘Print G/L Charge Table’ item.
  59. Verify the [Dynamics GP Comparison] exists.
  60. Click [Discard].
  61. Open the ‘General Ledger Payment/Adjustment Account Numbers’ form.
  62. Click the ‘Print G/L Pay/Adj Table’ item.
  63. Verify the [Dynamics GP Comparison] exists.
  64. Click [Discard].
  65. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  66. Verify the [Dynamics GP Comparison] exists.
  67. Click [Discard].
  68. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  69. Verify the [Dynamics GP Comparison] exists.
  70. Click [Discard].
  71. Open the 'Registry Settings' form.
  72. Set the 'Limit Registry Settings' to the 'Enable Dynamics GP Integration'.
  73. Click [View Registry Settings].
  74. Set the 'Registry Setting Value' input box to 'N'.
  75. Click [Submit].
  76. Click [OK].
  77. Click [No].
  78. Open the ‘GL Facility Defaults’ form.
  79. Verify the ‘Dynamics GP Input Path On Server’ field does not exist.
  80. Verify the ‘Dynamics GP Output Path On Server’ field does not exist.
  81. Click [Discard].
  82. Click [Yes].
  83. Open the ‘General Ledger Charge Account Numbers’ form.
  84. Click the ‘Print G/L Charge Table’ item.
  85. Verify the [Dynamics GP Comparison] does not exist.
  86. Click [Discard].
  87. Open the ‘General Ledger Payment/Adjustment Account Numbers’ form.
  88. Click the ‘Print G/L Pay/Adj Table’ item.
  89. Verify the [Dynamics GP Comparison] does not exist.
  90. Click [Discard].
  91. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  92. Verify the [Dynamics GP Comparison] does not exist.
  93. Click [Discard].
  94. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  95. Verify the [Dynamics GP Comparison] does not exist.
  96. Click [Discard].
  97. Open the 'Registry Settings' form.
  98. Set the 'Limit Registry Settings' to the 'Enable Dynamics GP Integration'.
  99. Click [View Registry Settings].
  100. Set the 'Registry Setting Value' input box to ''.
  101. Click [Submit].
  102. Click [OK].
  103. Click [No].
  104. Open the ‘GL Facility Defaults’ form.
  105. Verify the ‘Dynamics GP Input Path On Server’ field does not exist.
  106. Verify the ‘Dynamics GP Output Path On Server’ field does not exist.
  107. Click [Discard].
  108. Click [Yes].
  109. Open the ‘General Ledger Charge Account Numbers’ form.
  110. Click the ‘Print G/L Charge Table’ item.
  111. Verify the [Dynamics GP Comparison] does not exist.
  112. Click [Discard].
  113. Open the ‘General Ledger Payment/Adjustment Account Numbers’ form.
  114. Click the ‘Print G/L Pay/Adj Table’ item.
  115. Verify the [Dynamics GP Comparison] does not exist.
  116. Click [Discard].
  117. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  118. Verify the [Dynamics GP Comparison] does not exist.
  119. Click [Discard].
  120. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  121. Verify the [Dynamics GP Comparison] does not exist.
  122. Click [Discard].
Scenario 2: GL Integration - Dynamic GP - Compile General Ledger Payment/Adjustment Interface File and Print General Ledger Payment/Adjustment Interface Detail File
Specific Setup:
  • System updated with Avatar GL module.
  • Registry Settings:
  • The 'Enable Dynamics GP Integration' is set to 'Y'.
  • Dictionary Update:
  • File: G/L Interface
  • (202) - Credit G/L Payment Adjustment Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • (203) - Debit G/L Payment Adjustment Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • General Ledger Interface components:
  • General ledger interface components are defined. Note the components.
  • General Ledger Payment/Adjustment Account Numbers:
  • General ledger credit/debit payment/adjustment account numbers, default payment/adjustment account numbers and general ledger interface components are defined. Note the account codes/values.
  • File Explorer:
  • Local folders are created to place the input/output CSV files. Note the paths of the folder.
  • GL Facility Defaults:
  • The following fields are populated with the valid paths of the input/output files for Dynamics GP. Note all the paths for later use.
  • Output Path On Server For CSV File
  • Dynamics GP Input Path On Server
  • Dynamics GP Output Path On Server'
  • GP Account File:
  • A CSV file is created in the format account number, account description and account type that contains general ledger payment/adjustment accounts in the system but not all. Please note - the account type is exactly the values of 'Charge' or 'Pmt/Adj'. Note the account numbers included in the file.
  • The CSV file created is placed in the path defined as the 'Dynamics GP Input Path On Server' in the 'GL Facility Defaults'.
Steps
  1. Open the 'Compile General Ledger Payment/Adjustment Interface File' form.
  2. Set the 'Bill Period' field to a desired bill period. (i.e. The format of the bill period is MM/YYYY).
  3. Set the 'General Ledger Posting Date' to desired date.
  4. Set the field 'Pre-Compile' to 'No'.
  5. Click [Process].
  6. Verify the 'Compile General Ledger Payment/Adjustment Interface File' report launches successfully.
  7. Verify the report displays the GL strings for the Payment/Adjustment account numbers with the specific information. Note the details displays on the report.
  8. Close the report.
  9. Close the form.
  10. Locate to the local folders are created to place output CSV file.
  11. Verify the CSV file matching the details shown on the 'Compile General Ledger Payment/Adjustment Interface File' report screen is generated and placed in both the paths setup for 'Output Path On Server For CSV File' and 'Dynamics GP Output Path On Server' in the 'GL Facility Defaults'.
  12. Open the 'Compile General Ledger Payment/Adjustment Interface File' form.
  13. Set the 'Bill Period' field to a desired bill period. (i.e. The format of the bill period is MM/YYYY).
  14. Set the 'General Ledger Posting Date' to desired date.
  15. Set the field 'Pre-Compile' to 'Yes'.
  16. Click [Process].
  17. Verify the 'Compile General Ledger Payment/Adjustment Interface File' report launches successfully.
  18. Verify a 'Pre-Compile' report displays 'Pre-Compile. Please see 'Print General Ledger Payment/Adjustment Interface File Detail'.
  19. Close the report.
  20. Close the form.
  21. Open the 'Print General Ledger Payment/Adjustment Interface File Detail' form.
  22. Enter the 'Bill Period' previously specified.
  23. Click [Dynamics GP Comparison].
  24. Verify a report launches successfully and displays only the account numbers in the compile that are missing from the GP file.
  25. Close the report.
  26. Click [Process].
  27. Verify the report displays all applicable Payment/Adjustments within the billing period based on the data set up in the 'General Ledger Interface components' and 'General Ledger Payment/Adjustment Account Numbers'.
  28. Close the report.
  29. Close the form.
  30. Open the 'Crystal report' or any other SQL data viewer.
  31. Query the 'Select * from GL.compilepayadjintdetail' table for the client identified in the setup section.
  32. Verify the accounts and components displays correctly as defined.
  33. Close the 'Crystal Report'.
Scenario 3: GL Integration - Dynamic GP - Compile General Ledger Charge Interface File and Print General Ledger Charge Interface Detail File
Specific Setup:
  • System updated with Avatar GL module.
  • Registry Settings:
  • The 'Enable Dynamics GP Integration' is set to 'Y'.
  • Dictionary Update:
  • File: G/L Interface
  • (200) - Credit G/L Charge Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • (201) - Debit G/L Charge Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • General Ledger Interface components:
  • General ledger interface components are defined. Note the components.
  • General Ledger Charge Account Numbers:
  • General ledger credit/debit charge account numbers, default charge account numbers and general ledger interface components are defined. Note the account codes/values.
  • File Explorer:
  • Local folders are created to place input/output CSV file. Note the paths of the folder.
  • GL Facility Defaults:
  • The following fields are populated with the valid paths of the input/output files for Dynamics GP. Note all the paths for later use.
  • Output Path On Server For CSV File
  • Dynamics GP Input Path On Server
  • Dynamics GP Output Path On Server'
  • GP Account File:
  • A CSV file is created in the format account number, account description and account type that contains general ledger charge accounts in the system but not all. Please note - the account type is exactly the values of 'Charge' or 'Pmt/Adj'. Note the account numbers included in the file.
  • The CSV file created is placed in the path defined as the 'Dynamics GP Input Path On Server' in the 'GL Facility Defaults'.
Steps
  1. Open the 'Compile General Ledger Charge Interface File' form.
  2. Set the 'Bill Period' field to a desired bill period. (i.e. The format of the bill period is MM/YYYY).
  3. Set the 'General Ledger Posting Date' to desired date.
  4. Set the field 'Pre-Compile' to 'No'.
  5. Click [Process].
  6. Verify the 'Compile General Ledger Charge Interface File' report launches successfully.
  7. Verify the report displays the GL strings for the charge account numbers with the specific information. Note the details displays on the report
  8. Close the report.
  9. Close the form.
  10. Locate to the local folders are created to place output CSV file.
  11. Verify the CSV file matching the details shown on the 'Compile General Ledger Charge Interface File' report screen is generated and placed in both the paths setup for 'Output Path On Server For CSV File' and 'Dynamics GP Output Path On Server' in the 'GL Facility Defaults'.
  12. Open the 'Compile General Ledger Charge Interface File' form.
  13. Set the 'Bill Period' field to a desired bill period. (i.e. The format of the bill period is MM/YYYY).
  14. Set the 'General Ledger Posting Date' to desired date.
  15. Set the field 'Pre-Compile' to 'Yes'.
  16. Click [Process].
  17. Verify the 'Compile General Ledger Charge Interface File' report launches successfully.
  18. Verify a 'Pre-Compile' report displays 'Pre-Compile. Please see 'Print General Ledger Charge Interface File Detail'.
  19. Close the report.
  20. Close the form.
  21. Open the 'Print General Ledger Charge Interface File Detail' form.
  22. Enter the 'Bill Period' previously specified.
  23. Click [Dynamics GP Comparison].
  24. Verify a report launches successfully and displays only the account numbers in the compile that are missing from the GP file.
  25. Close the report.
  26. Click [Process].
  27. Verify the report displays all applicable charges within the billing period based on the data set up in the 'General Ledger Interface components' and 'General Ledger Charge Account Numbers'.
  28. Close the report.
  29. Close the form.
  30. Open the 'Crystal report' or any other SQL data viewer.
  31. Query the 'Select * from GL.compilechargeintdetail' table.
  32. Verify an existence of the 'counter' field.
  33. Verify the SQL view contains correct value in the 'counter' column.
  34. Verify the SQL view displays accounts and components as defined in the setup.
  35. Close the report.
Scenario 4: GL Integration - Dynamics GP - Table Import For General Ledger Account Numbers
Specific Setup:
  • System updated with Avatar GL module.
  • Registry Settings:
  • The 'Enable Dynamics GP Integration' is set to 'Y'.
  • Dictionary Update:
  • File: G/L Interface
  • (200) - Credit G/L Charge Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • (201) - Debit G/L Charge Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • (202) - Credit G/L Payment Adjustment Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • (203) - Debit G/L Payment Adjustment Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • General Ledger Interface components:
  • General ledger interface components are defined. Note the components.
  • General Ledger Charge Account Numbers:
  • General ledger credit/debit charge account numbers, default charge account numbers and general ledger interface components are defined. Note the account codes/values.
  • GL Facility Defaults:
  • The 'Output Path On Server For CSV File', 'Dynamics GP Input Path On Server' and 'Dynamics GP Output Path On Server' are populated with the valid paths for the input/output files for Dynamics GP. Note all the paths for later use.
  • GP Account File:
  • A CSV file is created in the format account number, account description and account type that contains general ledger charge accounts in the system but not all. Please note - the account type is exactly the values of 'Charge' or 'Pmt/Adj'. Note the account numbers included in the file.
  • The CSV file created is placed in the path defined as the 'Dynamics GP Input Path On Server' in the 'GL Facility Defaults'.
  • The text file to import charge or payment/adjustment account numbers are created and placed in a local dictionary. Note the location of the file.
Steps
  1. Open the 'Table Import For General Ledger Account Numbers' form.
  2. Select the 'GL Charge Account Numbers' in the 'Load Which Table' field.
  3. Select the 'Append to Existing Table' in the 'Load Option' field.
  4. Select desired charge account file for import.
  5. Click [Import GL Account Numbers].
  6. Verify the crystal report launched and a previously selected and correctly displays the 'Total Number of Rows in File' imported successfully.
  7. Click [Close Report].
  8. Verify another 'Table Import For General Ledger Account Numbers' report launched that contains the account numbers which are missing in GP. (Please note: System will launch the report to display the account numbers under the missing in GP if the general ledger payment/adjustment account numbers are in GL dictionary but not in the CSV file.).
  9. Close the report.
  10. Select the 'GL Payment/Adjustment Account Numbers' in the 'Load Which Table' field.
  11. Select the 'Append to Existing Table' in the 'Load Option' field.
  12. Select desired payment/adjustment account file for import.
  13. Click [Import GL Account Numbers].
  14. Verify the crystal report launched and correctly displays the 'Total Number of Rows in File' imported successfully.
  15. Click [Close Report].
  16. Verify another 'Table Import For General Ledger Account Numbers' report launched that contains the account numbers which are missing in GP. (Please note: System will launch the report to display the account numbers under the missing in GP if the general ledger payment/adjustment account numbers are in GL dictionary but not in the CSV file.).
  17. Close the report.
  18. Open the 'Table Import For General Ledger Account Numbers' form.
  19. Select the 'GL Charge Account Numbers' in the 'Load Which Table' field.
  20. Select the 'Over-Ride Existing Table' in the 'Load Option' field.
  21. Select desired charge account file for import.
  22. Click [Import GL Account Numbers].
  23. Verify the crystal report launched and a previously selected and correctly displays the 'Total Number of Rows in File' imported successfully.
  24. Click [Close Report].
  25. Verify another 'Table Import For General Ledger Account Numbers' report launched that contains the account numbers which are missing in GP. (Please note: System will launch the report to display the account numbers under the missing in GP if the general ledger payment/adjustment account numbers are in GL dictionary but not in the CSV file.).
  26. Close the report.
  27. Select the 'GL Payment/Adjustment Account Numbers' in the 'Load Which Table' field.
  28. Select the 'Over-Ride Existing Table' in the 'Load Option' field.
  29. Select desired payment/adjustment account file for import.
  30. Click [Import GL Account Numbers].
  31. Verify the crystal report launched and correctly displays the 'Total Number of Rows in File' imported successfully.
  32. Click [Close Report].
  33. Verify another 'Table Import For General Ledger Account Numbers' report launched that contains the account numbers which are missing in GP. (Please note: System will launch the report to display the account numbers under the missing in GP if the general ledger payment/adjustment account numbers are in GL dictionary but not in the CSV file.).
  34. Close the report.
Scenario 5: GL Integration - Dynamics GP - Validating 'Dynamics GP Comparison' in the ‘General Ledger Charge Account Numbers’ form
Specific Setup:
  • System updated with Avatar GL module.
  • Registry Settings:
  • The 'Enable Dynamics GP Integration' is set to 'Y'.
  • Dictionary Update:
  • File: G/L Interface
  • (200) - Credit G/L Charge Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • (201) - Debit G/L Charge Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • General Ledger Interface components:
  • General ledger interface components are defined. Note the components.
  • General Ledger Charge Account Numbers:
  • General ledger credit/debit charge account numbers, default charge account numbers and general ledger interface components are defined. Note the account codes/values.
  • GL Facility Defaults:
  • The 'Output Path On Server For CSV File', 'Dynamics GP Input Path On Server' and 'Dynamics GP Output Path On Server' are populated with the valid paths for the input/output files for Dynamics GP. Note all the paths for later use.
  • GP Account File:
  • A CSV file is created in the format account number, account description and account type that contains GL charge account numbers exist in the system but not all. The account type is exactly the values of 'Charge' or 'Pmt/Adj'.
  • The CSV file created is placed in the location defined as the 'Dynamics GP Input Path On Server' in the 'GL Facility Defaults' form. Note the account numbers included in the file.
  • Please note: If the charge account number is in the GL dictionaries (Credit G/L Charge Account Number or Debit G/L Charge Account Number) but not in the input file then it is in the missing in GP section. If the account number is in the input file but not in GL dictionaries (Credit G/L Charge Account Number or Debit G/L Charge Account Number) then it is in the missing GL section.
Steps
  1. Open the 'General Ledger Charge Account Numbers' form.
  2. Click the 'Print G/L Charge Table' item.
  3. Click the [Dynamics GP Comparison].
  4. Validate the 'Missing in GP' section of the report displays the charge account numbers which are in the GL dictionaries, but they are not in the CSV file.
  5. Validate the 'Missing in GL' section of the report displays the charge account numbers which are not in the GL dictionaries, but they are included in the CSV file.
  6. Validate that the report does not display the charge account numbers which are in the GL dictionary and the CSV file contains them.
  7. Close the report.
  8. Click the 'G/L Interface for Charges' item.
  9. Select component and the component value for each of the components.
  10. In the 'Credit General Ledger Charge Account Number' field select desired account from the dropdown list.
  11. In the 'Debit General Ledger Charge Account Number' field select desired account from the dropdown list.
  12. Click [File General Ledger Pay/Adj Account Numbers].
  13. Click the 'G/L Defaults for Charges' item.
  14. Select desired account from the 'Default Credit General Ledger Charge Account Number' dropdown list.
  15. Select desired account from the 'Default Debit General Ledger Charge Account Number' dropdown list.
  16. Click [File Default General Ledger Pay/Adj Account Numbers].
  17. Go to the 'Print G/L Charge Table' section.
  18. Click [Print Crystal Report].
  19. Verify the report displays all the components correctly with the value entered/selected for the component.
  20. Close the report.
  21. Close the form.
Scenario 6: GL Integration - Dynamics GP - Validating 'Dynamics GP Comparison' in the ‘General Ledger Payment/Adjustment Account Numbers’ form
Specific Setup:
  • System updated with Avatar GL module.
  • Registry Settings:
  • The 'Enable Dynamics GP Integration' is set to 'Y'.
  • Dictionary Update:
  • File: G/L Interface
  • (202) - Credit G/L Payment Adjustment Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • (203) - Debit G/L Payment Adjustment Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • General Ledger Interface components:
  • General ledger interface components are defined. Note the components.
  • General Ledger Payment/Adjustment Account Numbers:
  • General Ledger Payment/Adjustment Account Numbers and default Payment/Adjustment account numbers are defined. Note the account codes/values.
  • GL Facility Defaults:
  • The 'Output Path On Server For CSV File', 'Dynamics GP Input Path On Server' and 'Dynamics GP Output Path On Server' are populated with the valid paths for the input/output files for Dynamics GP will be placed. Note all the paths for later use.
  • GP Account File:
  • A CSV file is created in the format account number, account description and account type that contains accounts in the system but not all. Please note - the account type is exactly the values of 'Charge' or 'Pmt/Adj'. Note the account numbers included in the file.
  • The CSV file created is placed in the path defined as the 'Dynamics GP Input Path On Server' in the 'GL Facility Defaults'.
Steps
  1. Open the 'General Ledger Payment/Adjustment Account Numbers' form.
  2. Click the 'Print G/L Pay/Adj Table' item.
  3. Click the [Dynamics GP Comparison].
  4. Validate the 'Missing in GP' section of the report displays the payment/adjustment account numbers which are in GL dictionaries, but in the CSV file.
  5. Validate the 'Missing in GL' section of the report displays the payment/adjustment account numbers which are not in the GL dictionaries, but in the CSV file.
  6. Validate that the report does not display the payment/adjustment account numbers which are in the GL dictionary and the CSV file contains them.
  7. Close the report.
  8. Click the 'G/L Interface for Pay/Adj' item.
  9. Select component and the component value for each of the components.
  10. In the 'Credit General Ledger Pay/Adj Account Number' field select desired account from the dropdown list.
  11. In the 'Debit General Ledger Pay/Adj Account Number' field select desired account from the dropdown list.
  12. Click [File General Ledger Pay/Adj Account Numbers].
  13. Go to the 'G/L Defaults for Pay/Adj' section.
  14. Select desired account from the 'Default Credit General Ledger Pay/Adj Account Number' dropdown list.
  15. Select desired account from the 'Default Debit General Ledger Pay/Adj Account Number' dropdown list.
  16. Click [File Default General Ledger Pay/Adj Account Numbers].
  17. Go to the 'Print G/L Pay/Adj Table' section.
  18. Click [Print Crystal Report].
  19. Verify the report displays all the components correctly with the value entered/selected for the component.
  20. Close the report.
  21. Close the form.
Compile General Ledger Payment/Adjustment Interface File - CSV file
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Registry Settings (PM)
  • User Definition
  • GL Facility Defaults
  • General Ledger Payment/Adjustment Account Numbers
  • Print General Ledger Payment/Adjustment Interface File Detail
  • Print General Ledger Charge Interface File Detail
  • Dictionary Update (PM)
Scenario 1: GL Integration - Dynamics GP - Registry Setting - Enable Dynamics GP Integration
Steps
  1. Open the 'Registry Settings' form.
  2. Set the 'Limit Registry Settings' to the 'Enable Dynamics GP Integration'.
  3. Click [View Registry Settings].
  4. Validate the 'Registry Setting' field contains 'Avatar GL->General Ledger Interface->->->->Enable Dynamics GP Integration'.
  5. Validate the 'Registry Setting Details' field contains '[FACILITY SPECIFIC] ------------------------------------------------------------------------------- Enter "Y" to enable Dynamics GP integration. This will add the fields 'Dynamics GP Input Path On Server' and 'Dynamics GP Output Path On Server' to the 'GL Facility Defaults' form. The output path will be used to send compiled files to Dynamics GP. The input path will be used to get Dynamics GP accounts for comparison with Avatar GL accounts through various forms. Enter "N" to disable Dynamics GP integration.'.
  6. Validate the 'Registry Setting Value' field is defaulted to 'N'.
  7. Click [Submit].
  8. Click [OK].
  9. Click [Yes].
  10. Set the ‘Limit Registry Settings’ to the ‘Dynamics GP’.
  11. Click [View Registry Settings].
  12. Set the ‘Registry Setting Value’ input box to ‘1’.
  13. Validate that the validation message contains ‘The selected value is not valid in the current system code for the following reason: Invalid response -- must be ‘Y’ or ‘N’. OK’.
  14. Click [OK].
  15. Set the ‘Registry Setting Value’ input box to ‘M’.
  16. Validate that the validation message contains ‘The selected value is not valid in the current system code for the following reason: Invalid response -- must be ‘Y’ or ‘N’. OK’
  17. Click [OK].
  18. Set the Registry Setting Value text input box to ‘Yes’.
  19. Validate the message contains ‘The selected value is not valid in the current system code for the following reason: Invalid response -- must be ‘Y’ or ‘N’. OK’
  20. Click [OK].
  21. Set the Registry Setting Value text input box to ‘No’.
  22. Validate that the validation message contains ‘The selected value is not valid in the current system code for the following reason: Invalid response -- must be ‘Y’ or ‘N’. OK’
  23. Click [OK].
  24. Set the Registry Setting Value text input box to ‘*’.
  25. Validate that the validation message contains ‘The selected value is not valid in the current system code for the following reason: Invalid response -- must be ‘Y’ or ‘N’. OK’
  26. Click [OK].
  27. Set the Registry Setting Value text input box to ‘‘.
  28. Click [Submit].
  29. Click [OK].
  30. Click [Yes].
  31. Set the ‘Limit Registry Settings’ to the ‘Dynamics GP’.
  32. Click [View Registry Settings].
  33. Set the 'Registry Setting Value' input box to 'Y'.
  34. Click [Submit].
  35. Click [OK].
  36. Click [No].
  37. Open the 'User Definition' form.
  38. Select desired user from the ‘Select User’ field.
  39. Click the ‘Forms and Tables’ item.
  40. Click [Select Forms for User Access].
  41. Click ‘Avatar PM’ item.
  42. Verify that the 'General Ledger Interface' item exist.
  43. Verify that all the items are checked.
  44. Click [OK].
  45. Click [Submit].
  46. Click [No].
  47. Open the ‘GL Facility Defaults’ form.
  48. Verify the ‘Output Path On Server For CSV File’ field exists.
  49. Verify the ‘Dynamics GP Input Path On Server’ field exists.
  50. Verify the ‘Dynamics GP Output Path On Server’ field exists.
  51. Click the light bulb icon of the ‘Dynamics GP Input Path On Server’ field and validate the help text contains ‘This path is used for Dynamics GP to add a file of accounts that can be pulled on demand by Avatar to compare with GL accounts.'
  52. Click the ‘Return To Form’ link.
  53. Click the light bulb icon of the ‘Dynamics GP Output Path On Server’ field and validate the help text contains ‘This path is used to output a CSV file of the Avatar GL compile for Dynamics GP to use.’.
  54. Click the ‘Return To Form’ link.
  55. Click [Discard].
  56. Click [Yes].
  57. Open the ‘General Ledger Charge Account Numbers’ form.
  58. Click the ‘Print G/L Charge Table’ item.
  59. Verify the [Dynamics GP Comparison] exists.
  60. Click [Discard].
  61. Open the ‘General Ledger Payment/Adjustment Account Numbers’ form.
  62. Click the ‘Print G/L Pay/Adj Table’ item.
  63. Verify the [Dynamics GP Comparison] exists.
  64. Click [Discard].
  65. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  66. Verify the [Dynamics GP Comparison] exists.
  67. Click [Discard].
  68. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  69. Verify the [Dynamics GP Comparison] exists.
  70. Click [Discard].
  71. Open the 'Registry Settings' form.
  72. Set the 'Limit Registry Settings' to the 'Enable Dynamics GP Integration'.
  73. Click [View Registry Settings].
  74. Set the 'Registry Setting Value' input box to 'N'.
  75. Click [Submit].
  76. Click [OK].
  77. Click [No].
  78. Open the ‘GL Facility Defaults’ form.
  79. Verify the ‘Dynamics GP Input Path On Server’ field does not exist.
  80. Verify the ‘Dynamics GP Output Path On Server’ field does not exist.
  81. Click [Discard].
  82. Click [Yes].
  83. Open the ‘General Ledger Charge Account Numbers’ form.
  84. Click the ‘Print G/L Charge Table’ item.
  85. Verify the [Dynamics GP Comparison] does not exist.
  86. Click [Discard].
  87. Open the ‘General Ledger Payment/Adjustment Account Numbers’ form.
  88. Click the ‘Print G/L Pay/Adj Table’ item.
  89. Verify the [Dynamics GP Comparison] does not exist.
  90. Click [Discard].
  91. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  92. Verify the [Dynamics GP Comparison] does not exist.
  93. Click [Discard].
  94. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  95. Verify the [Dynamics GP Comparison] does not exist.
  96. Click [Discard].
  97. Open the 'Registry Settings' form.
  98. Set the 'Limit Registry Settings' to the 'Enable Dynamics GP Integration'.
  99. Click [View Registry Settings].
  100. Set the 'Registry Setting Value' input box to ''.
  101. Click [Submit].
  102. Click [OK].
  103. Click [No].
  104. Open the ‘GL Facility Defaults’ form.
  105. Verify the ‘Dynamics GP Input Path On Server’ field does not exist.
  106. Verify the ‘Dynamics GP Output Path On Server’ field does not exist.
  107. Click [Discard].
  108. Click [Yes].
  109. Open the ‘General Ledger Charge Account Numbers’ form.
  110. Click the ‘Print G/L Charge Table’ item.
  111. Verify the [Dynamics GP Comparison] does not exist.
  112. Click [Discard].
  113. Open the ‘General Ledger Payment/Adjustment Account Numbers’ form.
  114. Click the ‘Print G/L Pay/Adj Table’ item.
  115. Verify the [Dynamics GP Comparison] does not exist.
  116. Click [Discard].
  117. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  118. Verify the [Dynamics GP Comparison] does not exist.
  119. Click [Discard].
  120. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  121. Verify the [Dynamics GP Comparison] does not exist.
  122. Click [Discard].
Scenario 2: GL Integration - Dynamics GP - Validating 'Dynamics GP Comparison' in the ‘General Ledger Payment/Adjustment Account Numbers’ form
Specific Setup:
  • System updated with Avatar GL module.
  • Registry Settings:
  • The 'Enable Dynamics GP Integration' is set to 'Y'.
  • Dictionary Update:
  • File: G/L Interface
  • (202) - Credit G/L Payment Adjustment Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • (203) - Debit G/L Payment Adjustment Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • General Ledger Interface components:
  • General ledger interface components are defined. Note the components.
  • General Ledger Payment/Adjustment Account Numbers:
  • General Ledger Payment/Adjustment Account Numbers and default Payment/Adjustment account numbers are defined. Note the account codes/values.
  • GL Facility Defaults:
  • The 'Output Path On Server For CSV File', 'Dynamics GP Input Path On Server' and 'Dynamics GP Output Path On Server' are populated with the valid paths for the input/output files for Dynamics GP will be placed. Note all the paths for later use.
  • GP Account File:
  • A CSV file is created in the format account number, account description and account type that contains accounts in the system but not all. Please note - the account type is exactly the values of 'Charge' or 'Pmt/Adj'. Note the account numbers included in the file.
  • The CSV file created is placed in the path defined as the 'Dynamics GP Input Path On Server' in the 'GL Facility Defaults'.
Steps
  1. Open the 'General Ledger Payment/Adjustment Account Numbers' form.
  2. Click the 'Print G/L Pay/Adj Table' item.
  3. Click the [Dynamics GP Comparison].
  4. Validate the 'Missing in GP' section of the report displays the payment/adjustment account numbers which are in GL dictionaries, but in the CSV file.
  5. Validate the 'Missing in GL' section of the report displays the payment/adjustment account numbers which are not in the GL dictionaries, but in the CSV file.
  6. Validate that the report does not display the payment/adjustment account numbers which are in the GL dictionary and the CSV file contains them.
  7. Close the report.
  8. Click the 'G/L Interface for Pay/Adj' item.
  9. Select component and the component value for each of the components.
  10. In the 'Credit General Ledger Pay/Adj Account Number' field select desired account from the dropdown list.
  11. In the 'Debit General Ledger Pay/Adj Account Number' field select desired account from the dropdown list.
  12. Click [File General Ledger Pay/Adj Account Numbers].
  13. Go to the 'G/L Defaults for Pay/Adj' section.
  14. Select desired account from the 'Default Credit General Ledger Pay/Adj Account Number' dropdown list.
  15. Select desired account from the 'Default Debit General Ledger Pay/Adj Account Number' dropdown list.
  16. Click [File Default General Ledger Pay/Adj Account Numbers].
  17. Go to the 'Print G/L Pay/Adj Table' section.
  18. Click [Print Crystal Report].
  19. Verify the report displays all the components correctly with the value entered/selected for the component.
  20. Close the report.
  21. Close the form.
Compile General Ledger Payment/Adjustment Interface File - Pre-Compile Payment/Adjustment file
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Registry Settings (PM)
  • User Definition
  • GL Facility Defaults
  • General Ledger Payment/Adjustment Account Numbers
  • Print General Ledger Payment/Adjustment Interface File Detail
  • Print General Ledger Charge Interface File Detail
  • Dictionary Update (PM)
  • Compile General Ledger Payment/Adjustment Interface File
Scenario 1: GL Integration - Dynamics GP - Registry Setting - Enable Dynamics GP Integration
Steps
  1. Open the 'Registry Settings' form.
  2. Set the 'Limit Registry Settings' to the 'Enable Dynamics GP Integration'.
  3. Click [View Registry Settings].
  4. Validate the 'Registry Setting' field contains 'Avatar GL->General Ledger Interface->->->->Enable Dynamics GP Integration'.
  5. Validate the 'Registry Setting Details' field contains '[FACILITY SPECIFIC] ------------------------------------------------------------------------------- Enter "Y" to enable Dynamics GP integration. This will add the fields 'Dynamics GP Input Path On Server' and 'Dynamics GP Output Path On Server' to the 'GL Facility Defaults' form. The output path will be used to send compiled files to Dynamics GP. The input path will be used to get Dynamics GP accounts for comparison with Avatar GL accounts through various forms. Enter "N" to disable Dynamics GP integration.'.
  6. Validate the 'Registry Setting Value' field is defaulted to 'N'.
  7. Click [Submit].
  8. Click [OK].
  9. Click [Yes].
  10. Set the ‘Limit Registry Settings’ to the ‘Dynamics GP’.
  11. Click [View Registry Settings].
  12. Set the ‘Registry Setting Value’ input box to ‘1’.
  13. Validate that the validation message contains ‘The selected value is not valid in the current system code for the following reason: Invalid response -- must be ‘Y’ or ‘N’. OK’.
  14. Click [OK].
  15. Set the ‘Registry Setting Value’ input box to ‘M’.
  16. Validate that the validation message contains ‘The selected value is not valid in the current system code for the following reason: Invalid response -- must be ‘Y’ or ‘N’. OK’
  17. Click [OK].
  18. Set the Registry Setting Value text input box to ‘Yes’.
  19. Validate the message contains ‘The selected value is not valid in the current system code for the following reason: Invalid response -- must be ‘Y’ or ‘N’. OK’
  20. Click [OK].
  21. Set the Registry Setting Value text input box to ‘No’.
  22. Validate that the validation message contains ‘The selected value is not valid in the current system code for the following reason: Invalid response -- must be ‘Y’ or ‘N’. OK’
  23. Click [OK].
  24. Set the Registry Setting Value text input box to ‘*’.
  25. Validate that the validation message contains ‘The selected value is not valid in the current system code for the following reason: Invalid response -- must be ‘Y’ or ‘N’. OK’
  26. Click [OK].
  27. Set the Registry Setting Value text input box to ‘‘.
  28. Click [Submit].
  29. Click [OK].
  30. Click [Yes].
  31. Set the ‘Limit Registry Settings’ to the ‘Dynamics GP’.
  32. Click [View Registry Settings].
  33. Set the 'Registry Setting Value' input box to 'Y'.
  34. Click [Submit].
  35. Click [OK].
  36. Click [No].
  37. Open the 'User Definition' form.
  38. Select desired user from the ‘Select User’ field.
  39. Click the ‘Forms and Tables’ item.
  40. Click [Select Forms for User Access].
  41. Click ‘Avatar PM’ item.
  42. Verify that the 'General Ledger Interface' item exist.
  43. Verify that all the items are checked.
  44. Click [OK].
  45. Click [Submit].
  46. Click [No].
  47. Open the ‘GL Facility Defaults’ form.
  48. Verify the ‘Output Path On Server For CSV File’ field exists.
  49. Verify the ‘Dynamics GP Input Path On Server’ field exists.
  50. Verify the ‘Dynamics GP Output Path On Server’ field exists.
  51. Click the light bulb icon of the ‘Dynamics GP Input Path On Server’ field and validate the help text contains ‘This path is used for Dynamics GP to add a file of accounts that can be pulled on demand by Avatar to compare with GL accounts.'
  52. Click the ‘Return To Form’ link.
  53. Click the light bulb icon of the ‘Dynamics GP Output Path On Server’ field and validate the help text contains ‘This path is used to output a CSV file of the Avatar GL compile for Dynamics GP to use.’.
  54. Click the ‘Return To Form’ link.
  55. Click [Discard].
  56. Click [Yes].
  57. Open the ‘General Ledger Charge Account Numbers’ form.
  58. Click the ‘Print G/L Charge Table’ item.
  59. Verify the [Dynamics GP Comparison] exists.
  60. Click [Discard].
  61. Open the ‘General Ledger Payment/Adjustment Account Numbers’ form.
  62. Click the ‘Print G/L Pay/Adj Table’ item.
  63. Verify the [Dynamics GP Comparison] exists.
  64. Click [Discard].
  65. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  66. Verify the [Dynamics GP Comparison] exists.
  67. Click [Discard].
  68. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  69. Verify the [Dynamics GP Comparison] exists.
  70. Click [Discard].
  71. Open the 'Registry Settings' form.
  72. Set the 'Limit Registry Settings' to the 'Enable Dynamics GP Integration'.
  73. Click [View Registry Settings].
  74. Set the 'Registry Setting Value' input box to 'N'.
  75. Click [Submit].
  76. Click [OK].
  77. Click [No].
  78. Open the ‘GL Facility Defaults’ form.
  79. Verify the ‘Dynamics GP Input Path On Server’ field does not exist.
  80. Verify the ‘Dynamics GP Output Path On Server’ field does not exist.
  81. Click [Discard].
  82. Click [Yes].
  83. Open the ‘General Ledger Charge Account Numbers’ form.
  84. Click the ‘Print G/L Charge Table’ item.
  85. Verify the [Dynamics GP Comparison] does not exist.
  86. Click [Discard].
  87. Open the ‘General Ledger Payment/Adjustment Account Numbers’ form.
  88. Click the ‘Print G/L Pay/Adj Table’ item.
  89. Verify the [Dynamics GP Comparison] does not exist.
  90. Click [Discard].
  91. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  92. Verify the [Dynamics GP Comparison] does not exist.
  93. Click [Discard].
  94. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  95. Verify the [Dynamics GP Comparison] does not exist.
  96. Click [Discard].
  97. Open the 'Registry Settings' form.
  98. Set the 'Limit Registry Settings' to the 'Enable Dynamics GP Integration'.
  99. Click [View Registry Settings].
  100. Set the 'Registry Setting Value' input box to ''.
  101. Click [Submit].
  102. Click [OK].
  103. Click [No].
  104. Open the ‘GL Facility Defaults’ form.
  105. Verify the ‘Dynamics GP Input Path On Server’ field does not exist.
  106. Verify the ‘Dynamics GP Output Path On Server’ field does not exist.
  107. Click [Discard].
  108. Click [Yes].
  109. Open the ‘General Ledger Charge Account Numbers’ form.
  110. Click the ‘Print G/L Charge Table’ item.
  111. Verify the [Dynamics GP Comparison] does not exist.
  112. Click [Discard].
  113. Open the ‘General Ledger Payment/Adjustment Account Numbers’ form.
  114. Click the ‘Print G/L Pay/Adj Table’ item.
  115. Verify the [Dynamics GP Comparison] does not exist.
  116. Click [Discard].
  117. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  118. Verify the [Dynamics GP Comparison] does not exist.
  119. Click [Discard].
  120. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  121. Verify the [Dynamics GP Comparison] does not exist.
  122. Click [Discard].
Scenario 2: GL Integration - Dynamic GP - Compile General Ledger Payment/Adjustment Interface File and Print General Ledger Payment/Adjustment Interface Detail File
Specific Setup:
  • System updated with Avatar GL module.
  • Registry Settings:
  • The 'Enable Dynamics GP Integration' is set to 'Y'.
  • Dictionary Update:
  • File: G/L Interface
  • (202) - Credit G/L Payment Adjustment Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • (203) - Debit G/L Payment Adjustment Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • General Ledger Interface components:
  • General ledger interface components are defined. Note the components.
  • General Ledger Payment/Adjustment Account Numbers:
  • General ledger credit/debit payment/adjustment account numbers, default payment/adjustment account numbers and general ledger interface components are defined. Note the account codes/values.
  • File Explorer:
  • Local folders are created to place the input/output CSV files. Note the paths of the folder.
  • GL Facility Defaults:
  • The following fields are populated with the valid paths of the input/output files for Dynamics GP. Note all the paths for later use.
  • Output Path On Server For CSV File
  • Dynamics GP Input Path On Server
  • Dynamics GP Output Path On Server'
  • GP Account File:
  • A CSV file is created in the format account number, account description and account type that contains general ledger payment/adjustment accounts in the system but not all. Please note - the account type is exactly the values of 'Charge' or 'Pmt/Adj'. Note the account numbers included in the file.
  • The CSV file created is placed in the path defined as the 'Dynamics GP Input Path On Server' in the 'GL Facility Defaults'.
Steps
  1. Open the 'Compile General Ledger Payment/Adjustment Interface File' form.
  2. Set the 'Bill Period' field to a desired bill period. (i.e. The format of the bill period is MM/YYYY).
  3. Set the 'General Ledger Posting Date' to desired date.
  4. Set the field 'Pre-Compile' to 'No'.
  5. Click [Process].
  6. Verify the 'Compile General Ledger Payment/Adjustment Interface File' report launches successfully.
  7. Verify the report displays the GL strings for the Payment/Adjustment account numbers with the specific information. Note the details displays on the report.
  8. Close the report.
  9. Close the form.
  10. Locate to the local folders are created to place output CSV file.
  11. Verify the CSV file matching the details shown on the 'Compile General Ledger Payment/Adjustment Interface File' report screen is generated and placed in both the paths setup for 'Output Path On Server For CSV File' and 'Dynamics GP Output Path On Server' in the 'GL Facility Defaults'.
  12. Open the 'Compile General Ledger Payment/Adjustment Interface File' form.
  13. Set the 'Bill Period' field to a desired bill period. (i.e. The format of the bill period is MM/YYYY).
  14. Set the 'General Ledger Posting Date' to desired date.
  15. Set the field 'Pre-Compile' to 'Yes'.
  16. Click [Process].
  17. Verify the 'Compile General Ledger Payment/Adjustment Interface File' report launches successfully.
  18. Verify a 'Pre-Compile' report displays 'Pre-Compile. Please see 'Print General Ledger Payment/Adjustment Interface File Detail'.
  19. Close the report.
  20. Close the form.
  21. Open the 'Print General Ledger Payment/Adjustment Interface File Detail' form.
  22. Enter the 'Bill Period' previously specified.
  23. Click [Dynamics GP Comparison].
  24. Verify a report launches successfully and displays only the account numbers in the compile that are missing from the GP file.
  25. Close the report.
  26. Click [Process].
  27. Verify the report displays all applicable Payment/Adjustments within the billing period based on the data set up in the 'General Ledger Interface components' and 'General Ledger Payment/Adjustment Account Numbers'.
  28. Close the report.
  29. Close the form.
  30. Open the 'Crystal report' or any other SQL data viewer.
  31. Query the 'Select * from GL.compilepayadjintdetail' table for the client identified in the setup section.
  32. Verify the accounts and components displays correctly as defined.
  33. Close the 'Crystal Report'.
Compile General Ledger Charge Interface File - CSV file
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Registry Settings (PM)
  • User Definition
  • GL Facility Defaults
  • General Ledger Payment/Adjustment Account Numbers
  • Print General Ledger Payment/Adjustment Interface File Detail
  • Print General Ledger Charge Interface File Detail
  • Dictionary Update (PM)
  • COMPILE GENERAL LEDGER CHARGE INTERFACE FILE
Scenario 1: GL Integration - Dynamics GP - Registry Setting - Enable Dynamics GP Integration
Steps
  1. Open the 'Registry Settings' form.
  2. Set the 'Limit Registry Settings' to the 'Enable Dynamics GP Integration'.
  3. Click [View Registry Settings].
  4. Validate the 'Registry Setting' field contains 'Avatar GL->General Ledger Interface->->->->Enable Dynamics GP Integration'.
  5. Validate the 'Registry Setting Details' field contains '[FACILITY SPECIFIC] ------------------------------------------------------------------------------- Enter "Y" to enable Dynamics GP integration. This will add the fields 'Dynamics GP Input Path On Server' and 'Dynamics GP Output Path On Server' to the 'GL Facility Defaults' form. The output path will be used to send compiled files to Dynamics GP. The input path will be used to get Dynamics GP accounts for comparison with Avatar GL accounts through various forms. Enter "N" to disable Dynamics GP integration.'.
  6. Validate the 'Registry Setting Value' field is defaulted to 'N'.
  7. Click [Submit].
  8. Click [OK].
  9. Click [Yes].
  10. Set the ‘Limit Registry Settings’ to the ‘Dynamics GP’.
  11. Click [View Registry Settings].
  12. Set the ‘Registry Setting Value’ input box to ‘1’.
  13. Validate that the validation message contains ‘The selected value is not valid in the current system code for the following reason: Invalid response -- must be ‘Y’ or ‘N’. OK’.
  14. Click [OK].
  15. Set the ‘Registry Setting Value’ input box to ‘M’.
  16. Validate that the validation message contains ‘The selected value is not valid in the current system code for the following reason: Invalid response -- must be ‘Y’ or ‘N’. OK’
  17. Click [OK].
  18. Set the Registry Setting Value text input box to ‘Yes’.
  19. Validate the message contains ‘The selected value is not valid in the current system code for the following reason: Invalid response -- must be ‘Y’ or ‘N’. OK’
  20. Click [OK].
  21. Set the Registry Setting Value text input box to ‘No’.
  22. Validate that the validation message contains ‘The selected value is not valid in the current system code for the following reason: Invalid response -- must be ‘Y’ or ‘N’. OK’
  23. Click [OK].
  24. Set the Registry Setting Value text input box to ‘*’.
  25. Validate that the validation message contains ‘The selected value is not valid in the current system code for the following reason: Invalid response -- must be ‘Y’ or ‘N’. OK’
  26. Click [OK].
  27. Set the Registry Setting Value text input box to ‘‘.
  28. Click [Submit].
  29. Click [OK].
  30. Click [Yes].
  31. Set the ‘Limit Registry Settings’ to the ‘Dynamics GP’.
  32. Click [View Registry Settings].
  33. Set the 'Registry Setting Value' input box to 'Y'.
  34. Click [Submit].
  35. Click [OK].
  36. Click [No].
  37. Open the 'User Definition' form.
  38. Select desired user from the ‘Select User’ field.
  39. Click the ‘Forms and Tables’ item.
  40. Click [Select Forms for User Access].
  41. Click ‘Avatar PM’ item.
  42. Verify that the 'General Ledger Interface' item exist.
  43. Verify that all the items are checked.
  44. Click [OK].
  45. Click [Submit].
  46. Click [No].
  47. Open the ‘GL Facility Defaults’ form.
  48. Verify the ‘Output Path On Server For CSV File’ field exists.
  49. Verify the ‘Dynamics GP Input Path On Server’ field exists.
  50. Verify the ‘Dynamics GP Output Path On Server’ field exists.
  51. Click the light bulb icon of the ‘Dynamics GP Input Path On Server’ field and validate the help text contains ‘This path is used for Dynamics GP to add a file of accounts that can be pulled on demand by Avatar to compare with GL accounts.'
  52. Click the ‘Return To Form’ link.
  53. Click the light bulb icon of the ‘Dynamics GP Output Path On Server’ field and validate the help text contains ‘This path is used to output a CSV file of the Avatar GL compile for Dynamics GP to use.’.
  54. Click the ‘Return To Form’ link.
  55. Click [Discard].
  56. Click [Yes].
  57. Open the ‘General Ledger Charge Account Numbers’ form.
  58. Click the ‘Print G/L Charge Table’ item.
  59. Verify the [Dynamics GP Comparison] exists.
  60. Click [Discard].
  61. Open the ‘General Ledger Payment/Adjustment Account Numbers’ form.
  62. Click the ‘Print G/L Pay/Adj Table’ item.
  63. Verify the [Dynamics GP Comparison] exists.
  64. Click [Discard].
  65. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  66. Verify the [Dynamics GP Comparison] exists.
  67. Click [Discard].
  68. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  69. Verify the [Dynamics GP Comparison] exists.
  70. Click [Discard].
  71. Open the 'Registry Settings' form.
  72. Set the 'Limit Registry Settings' to the 'Enable Dynamics GP Integration'.
  73. Click [View Registry Settings].
  74. Set the 'Registry Setting Value' input box to 'N'.
  75. Click [Submit].
  76. Click [OK].
  77. Click [No].
  78. Open the ‘GL Facility Defaults’ form.
  79. Verify the ‘Dynamics GP Input Path On Server’ field does not exist.
  80. Verify the ‘Dynamics GP Output Path On Server’ field does not exist.
  81. Click [Discard].
  82. Click [Yes].
  83. Open the ‘General Ledger Charge Account Numbers’ form.
  84. Click the ‘Print G/L Charge Table’ item.
  85. Verify the [Dynamics GP Comparison] does not exist.
  86. Click [Discard].
  87. Open the ‘General Ledger Payment/Adjustment Account Numbers’ form.
  88. Click the ‘Print G/L Pay/Adj Table’ item.
  89. Verify the [Dynamics GP Comparison] does not exist.
  90. Click [Discard].
  91. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  92. Verify the [Dynamics GP Comparison] does not exist.
  93. Click [Discard].
  94. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  95. Verify the [Dynamics GP Comparison] does not exist.
  96. Click [Discard].
  97. Open the 'Registry Settings' form.
  98. Set the 'Limit Registry Settings' to the 'Enable Dynamics GP Integration'.
  99. Click [View Registry Settings].
  100. Set the 'Registry Setting Value' input box to ''.
  101. Click [Submit].
  102. Click [OK].
  103. Click [No].
  104. Open the ‘GL Facility Defaults’ form.
  105. Verify the ‘Dynamics GP Input Path On Server’ field does not exist.
  106. Verify the ‘Dynamics GP Output Path On Server’ field does not exist.
  107. Click [Discard].
  108. Click [Yes].
  109. Open the ‘General Ledger Charge Account Numbers’ form.
  110. Click the ‘Print G/L Charge Table’ item.
  111. Verify the [Dynamics GP Comparison] does not exist.
  112. Click [Discard].
  113. Open the ‘General Ledger Payment/Adjustment Account Numbers’ form.
  114. Click the ‘Print G/L Pay/Adj Table’ item.
  115. Verify the [Dynamics GP Comparison] does not exist.
  116. Click [Discard].
  117. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  118. Verify the [Dynamics GP Comparison] does not exist.
  119. Click [Discard].
  120. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  121. Verify the [Dynamics GP Comparison] does not exist.
  122. Click [Discard].
Scenario 2: GL Integration - Dynamic GP - Compile General Ledger Charge Interface File and Print General Ledger Charge Interface Detail File
Specific Setup:
  • System updated with Avatar GL module.
  • Registry Settings:
  • The 'Enable Dynamics GP Integration' is set to 'Y'.
  • Dictionary Update:
  • File: G/L Interface
  • (200) - Credit G/L Charge Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • (201) - Debit G/L Charge Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • General Ledger Interface components:
  • General ledger interface components are defined. Note the components.
  • General Ledger Charge Account Numbers:
  • General ledger credit/debit charge account numbers, default charge account numbers and general ledger interface components are defined. Note the account codes/values.
  • File Explorer:
  • Local folders are created to place input/output CSV file. Note the paths of the folder.
  • GL Facility Defaults:
  • The following fields are populated with the valid paths of the input/output files for Dynamics GP. Note all the paths for later use.
  • Output Path On Server For CSV File
  • Dynamics GP Input Path On Server
  • Dynamics GP Output Path On Server'
  • GP Account File:
  • A CSV file is created in the format account number, account description and account type that contains general ledger charge accounts in the system but not all. Please note - the account type is exactly the values of 'Charge' or 'Pmt/Adj'. Note the account numbers included in the file.
  • The CSV file created is placed in the path defined as the 'Dynamics GP Input Path On Server' in the 'GL Facility Defaults'.
Steps
  1. Open the 'Compile General Ledger Charge Interface File' form.
  2. Set the 'Bill Period' field to a desired bill period. (i.e. The format of the bill period is MM/YYYY).
  3. Set the 'General Ledger Posting Date' to desired date.
  4. Set the field 'Pre-Compile' to 'No'.
  5. Click [Process].
  6. Verify the 'Compile General Ledger Charge Interface File' report launches successfully.
  7. Verify the report displays the GL strings for the charge account numbers with the specific information. Note the details displays on the report
  8. Close the report.
  9. Close the form.
  10. Locate to the local folders are created to place output CSV file.
  11. Verify the CSV file matching the details shown on the 'Compile General Ledger Charge Interface File' report screen is generated and placed in both the paths setup for 'Output Path On Server For CSV File' and 'Dynamics GP Output Path On Server' in the 'GL Facility Defaults'.
  12. Open the 'Compile General Ledger Charge Interface File' form.
  13. Set the 'Bill Period' field to a desired bill period. (i.e. The format of the bill period is MM/YYYY).
  14. Set the 'General Ledger Posting Date' to desired date.
  15. Set the field 'Pre-Compile' to 'Yes'.
  16. Click [Process].
  17. Verify the 'Compile General Ledger Charge Interface File' report launches successfully.
  18. Verify a 'Pre-Compile' report displays 'Pre-Compile. Please see 'Print General Ledger Charge Interface File Detail'.
  19. Close the report.
  20. Close the form.
  21. Open the 'Print General Ledger Charge Interface File Detail' form.
  22. Enter the 'Bill Period' previously specified.
  23. Click [Dynamics GP Comparison].
  24. Verify a report launches successfully and displays only the account numbers in the compile that are missing from the GP file.
  25. Close the report.
  26. Click [Process].
  27. Verify the report displays all applicable charges within the billing period based on the data set up in the 'General Ledger Interface components' and 'General Ledger Charge Account Numbers'.
  28. Close the report.
  29. Close the form.
  30. Open the 'Crystal report' or any other SQL data viewer.
  31. Query the 'Select * from GL.compilechargeintdetail' table.
  32. Verify an existence of the 'counter' field.
  33. Verify the SQL view contains correct value in the 'counter' column.
  34. Verify the SQL view displays accounts and components as defined in the setup.
  35. Close the report.
Compile General Ledger Charge Interface File - Pre-Compile Charge file
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Registry Settings (PM)
  • User Definition
  • GL Facility Defaults
  • General Ledger Payment/Adjustment Account Numbers
  • Print General Ledger Payment/Adjustment Interface File Detail
  • Print General Ledger Charge Interface File Detail
  • Dictionary Update (PM)
  • Compile General Ledger Payment/Adjustment Interface File
  • COMPILE GENERAL LEDGER CHARGE INTERFACE FILE
Scenario 1: GL Integration - Dynamics GP - Registry Setting - Enable Dynamics GP Integration
Steps
  1. Open the 'Registry Settings' form.
  2. Set the 'Limit Registry Settings' to the 'Enable Dynamics GP Integration'.
  3. Click [View Registry Settings].
  4. Validate the 'Registry Setting' field contains 'Avatar GL->General Ledger Interface->->->->Enable Dynamics GP Integration'.
  5. Validate the 'Registry Setting Details' field contains '[FACILITY SPECIFIC] ------------------------------------------------------------------------------- Enter "Y" to enable Dynamics GP integration. This will add the fields 'Dynamics GP Input Path On Server' and 'Dynamics GP Output Path On Server' to the 'GL Facility Defaults' form. The output path will be used to send compiled files to Dynamics GP. The input path will be used to get Dynamics GP accounts for comparison with Avatar GL accounts through various forms. Enter "N" to disable Dynamics GP integration.'.
  6. Validate the 'Registry Setting Value' field is defaulted to 'N'.
  7. Click [Submit].
  8. Click [OK].
  9. Click [Yes].
  10. Set the ‘Limit Registry Settings’ to the ‘Dynamics GP’.
  11. Click [View Registry Settings].
  12. Set the ‘Registry Setting Value’ input box to ‘1’.
  13. Validate that the validation message contains ‘The selected value is not valid in the current system code for the following reason: Invalid response -- must be ‘Y’ or ‘N’. OK’.
  14. Click [OK].
  15. Set the ‘Registry Setting Value’ input box to ‘M’.
  16. Validate that the validation message contains ‘The selected value is not valid in the current system code for the following reason: Invalid response -- must be ‘Y’ or ‘N’. OK’
  17. Click [OK].
  18. Set the Registry Setting Value text input box to ‘Yes’.
  19. Validate the message contains ‘The selected value is not valid in the current system code for the following reason: Invalid response -- must be ‘Y’ or ‘N’. OK’
  20. Click [OK].
  21. Set the Registry Setting Value text input box to ‘No’.
  22. Validate that the validation message contains ‘The selected value is not valid in the current system code for the following reason: Invalid response -- must be ‘Y’ or ‘N’. OK’
  23. Click [OK].
  24. Set the Registry Setting Value text input box to ‘*’.
  25. Validate that the validation message contains ‘The selected value is not valid in the current system code for the following reason: Invalid response -- must be ‘Y’ or ‘N’. OK’
  26. Click [OK].
  27. Set the Registry Setting Value text input box to ‘‘.
  28. Click [Submit].
  29. Click [OK].
  30. Click [Yes].
  31. Set the ‘Limit Registry Settings’ to the ‘Dynamics GP’.
  32. Click [View Registry Settings].
  33. Set the 'Registry Setting Value' input box to 'Y'.
  34. Click [Submit].
  35. Click [OK].
  36. Click [No].
  37. Open the 'User Definition' form.
  38. Select desired user from the ‘Select User’ field.
  39. Click the ‘Forms and Tables’ item.
  40. Click [Select Forms for User Access].
  41. Click ‘Avatar PM’ item.
  42. Verify that the 'General Ledger Interface' item exist.
  43. Verify that all the items are checked.
  44. Click [OK].
  45. Click [Submit].
  46. Click [No].
  47. Open the ‘GL Facility Defaults’ form.
  48. Verify the ‘Output Path On Server For CSV File’ field exists.
  49. Verify the ‘Dynamics GP Input Path On Server’ field exists.
  50. Verify the ‘Dynamics GP Output Path On Server’ field exists.
  51. Click the light bulb icon of the ‘Dynamics GP Input Path On Server’ field and validate the help text contains ‘This path is used for Dynamics GP to add a file of accounts that can be pulled on demand by Avatar to compare with GL accounts.'
  52. Click the ‘Return To Form’ link.
  53. Click the light bulb icon of the ‘Dynamics GP Output Path On Server’ field and validate the help text contains ‘This path is used to output a CSV file of the Avatar GL compile for Dynamics GP to use.’.
  54. Click the ‘Return To Form’ link.
  55. Click [Discard].
  56. Click [Yes].
  57. Open the ‘General Ledger Charge Account Numbers’ form.
  58. Click the ‘Print G/L Charge Table’ item.
  59. Verify the [Dynamics GP Comparison] exists.
  60. Click [Discard].
  61. Open the ‘General Ledger Payment/Adjustment Account Numbers’ form.
  62. Click the ‘Print G/L Pay/Adj Table’ item.
  63. Verify the [Dynamics GP Comparison] exists.
  64. Click [Discard].
  65. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  66. Verify the [Dynamics GP Comparison] exists.
  67. Click [Discard].
  68. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  69. Verify the [Dynamics GP Comparison] exists.
  70. Click [Discard].
  71. Open the 'Registry Settings' form.
  72. Set the 'Limit Registry Settings' to the 'Enable Dynamics GP Integration'.
  73. Click [View Registry Settings].
  74. Set the 'Registry Setting Value' input box to 'N'.
  75. Click [Submit].
  76. Click [OK].
  77. Click [No].
  78. Open the ‘GL Facility Defaults’ form.
  79. Verify the ‘Dynamics GP Input Path On Server’ field does not exist.
  80. Verify the ‘Dynamics GP Output Path On Server’ field does not exist.
  81. Click [Discard].
  82. Click [Yes].
  83. Open the ‘General Ledger Charge Account Numbers’ form.
  84. Click the ‘Print G/L Charge Table’ item.
  85. Verify the [Dynamics GP Comparison] does not exist.
  86. Click [Discard].
  87. Open the ‘General Ledger Payment/Adjustment Account Numbers’ form.
  88. Click the ‘Print G/L Pay/Adj Table’ item.
  89. Verify the [Dynamics GP Comparison] does not exist.
  90. Click [Discard].
  91. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  92. Verify the [Dynamics GP Comparison] does not exist.
  93. Click [Discard].
  94. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  95. Verify the [Dynamics GP Comparison] does not exist.
  96. Click [Discard].
  97. Open the 'Registry Settings' form.
  98. Set the 'Limit Registry Settings' to the 'Enable Dynamics GP Integration'.
  99. Click [View Registry Settings].
  100. Set the 'Registry Setting Value' input box to ''.
  101. Click [Submit].
  102. Click [OK].
  103. Click [No].
  104. Open the ‘GL Facility Defaults’ form.
  105. Verify the ‘Dynamics GP Input Path On Server’ field does not exist.
  106. Verify the ‘Dynamics GP Output Path On Server’ field does not exist.
  107. Click [Discard].
  108. Click [Yes].
  109. Open the ‘General Ledger Charge Account Numbers’ form.
  110. Click the ‘Print G/L Charge Table’ item.
  111. Verify the [Dynamics GP Comparison] does not exist.
  112. Click [Discard].
  113. Open the ‘General Ledger Payment/Adjustment Account Numbers’ form.
  114. Click the ‘Print G/L Pay/Adj Table’ item.
  115. Verify the [Dynamics GP Comparison] does not exist.
  116. Click [Discard].
  117. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  118. Verify the [Dynamics GP Comparison] does not exist.
  119. Click [Discard].
  120. Open the ‘Print General Ledger Payment/Adjustment Interface File Detail’ form.
  121. Verify the [Dynamics GP Comparison] does not exist.
  122. Click [Discard].
Scenario 2: GL Integration - Dynamic GP - Compile General Ledger Payment/Adjustment Interface File and Print General Ledger Payment/Adjustment Interface Detail File
Specific Setup:
  • System updated with Avatar GL module.
  • Registry Settings:
  • The 'Enable Dynamics GP Integration' is set to 'Y'.
  • Dictionary Update:
  • File: G/L Interface
  • (202) - Credit G/L Payment Adjustment Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • (203) - Debit G/L Payment Adjustment Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • General Ledger Interface components:
  • General ledger interface components are defined. Note the components.
  • General Ledger Payment/Adjustment Account Numbers:
  • General ledger credit/debit payment/adjustment account numbers, default payment/adjustment account numbers and general ledger interface components are defined. Note the account codes/values.
  • File Explorer:
  • Local folders are created to place the input/output CSV files. Note the paths of the folder.
  • GL Facility Defaults:
  • The following fields are populated with the valid paths of the input/output files for Dynamics GP. Note all the paths for later use.
  • Output Path On Server For CSV File
  • Dynamics GP Input Path On Server
  • Dynamics GP Output Path On Server'
  • GP Account File:
  • A CSV file is created in the format account number, account description and account type that contains general ledger payment/adjustment accounts in the system but not all. Please note - the account type is exactly the values of 'Charge' or 'Pmt/Adj'. Note the account numbers included in the file.
  • The CSV file created is placed in the path defined as the 'Dynamics GP Input Path On Server' in the 'GL Facility Defaults'.
Steps
  1. Open the 'Compile General Ledger Payment/Adjustment Interface File' form.
  2. Set the 'Bill Period' field to a desired bill period. (i.e. The format of the bill period is MM/YYYY).
  3. Set the 'General Ledger Posting Date' to desired date.
  4. Set the field 'Pre-Compile' to 'No'.
  5. Click [Process].
  6. Verify the 'Compile General Ledger Payment/Adjustment Interface File' report launches successfully.
  7. Verify the report displays the GL strings for the Payment/Adjustment account numbers with the specific information. Note the details displays on the report.
  8. Close the report.
  9. Close the form.
  10. Locate to the local folders are created to place output CSV file.
  11. Verify the CSV file matching the details shown on the 'Compile General Ledger Payment/Adjustment Interface File' report screen is generated and placed in both the paths setup for 'Output Path On Server For CSV File' and 'Dynamics GP Output Path On Server' in the 'GL Facility Defaults'.
  12. Open the 'Compile General Ledger Payment/Adjustment Interface File' form.
  13. Set the 'Bill Period' field to a desired bill period. (i.e. The format of the bill period is MM/YYYY).
  14. Set the 'General Ledger Posting Date' to desired date.
  15. Set the field 'Pre-Compile' to 'Yes'.
  16. Click [Process].
  17. Verify the 'Compile General Ledger Payment/Adjustment Interface File' report launches successfully.
  18. Verify a 'Pre-Compile' report displays 'Pre-Compile. Please see 'Print General Ledger Payment/Adjustment Interface File Detail'.
  19. Close the report.
  20. Close the form.
  21. Open the 'Print General Ledger Payment/Adjustment Interface File Detail' form.
  22. Enter the 'Bill Period' previously specified.
  23. Click [Dynamics GP Comparison].
  24. Verify a report launches successfully and displays only the account numbers in the compile that are missing from the GP file.
  25. Close the report.
  26. Click [Process].
  27. Verify the report displays all applicable Payment/Adjustments within the billing period based on the data set up in the 'General Ledger Interface components' and 'General Ledger Payment/Adjustment Account Numbers'.
  28. Close the report.
  29. Close the form.
  30. Open the 'Crystal report' or any other SQL data viewer.
  31. Query the 'Select * from GL.compilepayadjintdetail' table for the client identified in the setup section.
  32. Verify the accounts and components displays correctly as defined.
  33. Close the 'Crystal Report'.
Scenario 3: GL Integration - Dynamic GP - Compile General Ledger Charge Interface File and Print General Ledger Charge Interface Detail File
Specific Setup:
  • System updated with Avatar GL module.
  • Registry Settings:
  • The 'Enable Dynamics GP Integration' is set to 'Y'.
  • Dictionary Update:
  • File: G/L Interface
  • (200) - Credit G/L Charge Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • (201) - Debit G/L Charge Account Number - Contains dictionary codes and dictionary values. Note the account numbers / values.
  • General Ledger Interface components:
  • General ledger interface components are defined. Note the components.
  • General Ledger Charge Account Numbers:
  • General ledger credit/debit charge account numbers, default charge account numbers and general ledger interface components are defined. Note the account codes/values.
  • File Explorer:
  • Local folders are created to place input/output CSV file. Note the paths of the folder.
  • GL Facility Defaults:
  • The following fields are populated with the valid paths of the input/output files for Dynamics GP. Note all the paths for later use.
  • Output Path On Server For CSV File
  • Dynamics GP Input Path On Server
  • Dynamics GP Output Path On Server'
  • GP Account File:
  • A CSV file is created in the format account number, account description and account type that contains general ledger charge accounts in the system but not all. Please note - the account type is exactly the values of 'Charge' or 'Pmt/Adj'. Note the account numbers included in the file.
  • The CSV file created is placed in the path defined as the 'Dynamics GP Input Path On Server' in the 'GL Facility Defaults'.
Steps
  1. Open the 'Compile General Ledger Charge Interface File' form.
  2. Set the 'Bill Period' field to a desired bill period. (i.e. The format of the bill period is MM/YYYY).
  3. Set the 'General Ledger Posting Date' to desired date.
  4. Set the field 'Pre-Compile' to 'No'.
  5. Click [Process].
  6. Verify the 'Compile General Ledger Charge Interface File' report launches successfully.
  7. Verify the report displays the GL strings for the charge account numbers with the specific information. Note the details displays on the report
  8. Close the report.
  9. Close the form.
  10. Locate to the local folders are created to place output CSV file.
  11. Verify the CSV file matching the details shown on the 'Compile General Ledger Charge Interface File' report screen is generated and placed in both the paths setup for 'Output Path On Server For CSV File' and 'Dynamics GP Output Path On Server' in the 'GL Facility Defaults'.
  12. Open the 'Compile General Ledger Charge Interface File' form.
  13. Set the 'Bill Period' field to a desired bill period. (i.e. The format of the bill period is MM/YYYY).
  14. Set the 'General Ledger Posting Date' to desired date.
  15. Set the field 'Pre-Compile' to 'Yes'.
  16. Click [Process].
  17. Verify the 'Compile General Ledger Charge Interface File' report launches successfully.
  18. Verify a 'Pre-Compile' report displays 'Pre-Compile. Please see 'Print General Ledger Charge Interface File Detail'.
  19. Close the report.
  20. Close the form.
  21. Open the 'Print General Ledger Charge Interface File Detail' form.
  22. Enter the 'Bill Period' previously specified.
  23. Click [Dynamics GP Comparison].
  24. Verify a report launches successfully and displays only the account numbers in the compile that are missing from the GP file.
  25. Close the report.
  26. Click [Process].
  27. Verify the report displays all applicable charges within the billing period based on the data set up in the 'General Ledger Interface components' and 'General Ledger Charge Account Numbers'.
  28. Close the report.
  29. Close the form.
  30. Open the 'Crystal report' or any other SQL data viewer.
  31. Query the 'Select * from GL.compilechargeintdetail' table.
  32. Verify an existence of the 'counter' field.
  33. Verify the SQL view contains correct value in the 'counter' column.
  34. Verify the SQL view displays accounts and components as defined in the setup.
  35. Close the report.
Topics
• Registry Settings • GL • Print General Ledger Charge Interface File Detail
Update 5 Summary | Details
General Ledger Charge Interface File - Pre-Compile
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Dictionary Update (PM)
  • Admission (Outpatient)
  • Financial Eligibility
  • Client Ledger
  • Posting/Adjustment Codes Definition
  • Individual Cash Posting (PM)
  • COMPILE GENERAL LEDGER CHARGE INTERFACE FILE
  • Print General Ledger Charge Interface File Detail
  • General Ledger Payment/Adjustment Account Numbers
  • Compile General Ledger Payment/Adjustment Interface File
  • Print General Ledger Payment/Adjustment Interface File Detail
Scenario 1: Compile General Ledger Charge Interface File - Validating 'GL.compile_charge_int_detail' SQL table
Specific Setup:
  • System updated with Avatar GL module.
  • Dictionary Update:
  • File: G/L Interface
  • (200) - Credit G/L Charge Account Number - Contains dictionary codes and dictionary values. Note the values.
  • (201) - Debit G/L Charge Account Number - Contains dictionary codes and dictionary values. Note the values.
  • (202) - Credit G/L Payment Adjustment Account Number - Contains dictionary codes and dictionary values. Note the values.
  • (203) - Debit G/L Payment Adjustment Account Number - Contains dictionary codes and dictionary values. Note the values.
  • General Ledger Interface components are defined. Note the components.
  • General Ledger Charge Account Numbers and default charge account numbers are defined. Note the account codes/values.
  • Admission:
  • An outpatient client is admitted, or an existing outpatient client is identified. Please note the client must be admitted in the outpatient program which is set up in the 'General Ledger Payment Adjustment Account Numbers' form. Note the admission date/program.
  • Guarantor/Payors:
  • An existing guarantor is identified. Note the guarantor's code/name.
  • Financial Eligibility:
  • Assign the guarantor to the client.
  • Recurring Client Charge Input:
  • 5-6 services are rendered to the client.
  • Client Ledger:
  • Make sure services are distributed to the guarantor assigned to the client.
  • Individual Cash Posting:
  • Post payments, adjustments and/ or transfers for 2-3 services. Note the posting date.
  • Close Charges:
  • Close the charges.
Steps
  1. Open the 'Compile General Ledger Charge Interface File' form.
  2. Fill out all the required fields and set the field 'Pre-Compile' to 'Yes'.
  3. Click [Process].
  4. Verify the report contains a message to navigate to the 'Print General Ledger Payment/Adjustment Interface File detail' to view the details of the report.
  5. Close the report.
  6. Verify the field 'Pre-Compile' is set to 'Yes'.
  7. Click [Process].
  8. Verify the reports processed successfully.
  9. Verify the report contains a message to navigate to the 'Print General Ledger Payment/Adjustment Interface File detail' to view the details of the report.
  10. Close the report.
  11. Set the field 'Pre-Compile' to 'No'.
  12. Click [Process].
  13. Verify the GL strings for the charge account numbers are generated.
  14. Close the report.
  15. Close the form.
  16. Open the 'Print General Ledger Charge Interface Detail' form.
  17. Enter the 'Bill Period' previously specified.
  18. Click [Process].
  19. Verify the report displays all applicable charges within the billing period based on the data set up in the 'General Ledger Interface components', 'General Ledger Charge Account Numbers' and 'Default charge account numbers'.
  20. Open the 'Crystal report' or any other SQL data viewer.
  21. Query the 'SELECT * FROM GL.compile_charge_int_detail' table for the client identified in the setup section.
  22. Verify an existence of the 'counter' field.
  23. Verify the SQL view contains correct value in the 'counter' column.
  24. Verify the SQL view displays accounts and components as defined in the setup.
  25. Close the report.
Scenario 2: Compile General Ledger Payment/Adjustment Interface File detail - Validating 'GL.compile_payadj_int_detail' SQL table
Specific Setup:
  • Registry setting 'Enable Payment Acknowledgement' is set to 'No'.
  • System updated with Avatar GL module.
  • Dictionary Update:
  • File: G/L Interface
  • (202) - Credit G/L Payment Adjustment Account Numbers - Contains dictionary codes and dictionary values. Note the values.
  • (203) - Debit G/L Payment Adjustment Account Numbers - Contains dictionary codes and dictionary values. Note the values.
  • Admission:
  • An outpatient client is admitted, or an existing outpatient client is identified. Please note the client must be admitted in the outpatient program which is set up in the 'General Ledger Payment Adjustment Account Numbers' form. Note the admission date/program.
  • Guarantor/Payors:
  • An existing guarantor is identified. Note the guarantor's code/name.
  • Financial Eligibility:
  • Assign the guarantor to the client.
  • Recurring Client Charge Input:
  • 5-6 services are rendered to the client.
  • Client Ledger:
  • Make sure services are distributed to the guarantor assigned to the client.
  • Individual Cash Posting:
  • Post payments, adjustments and/ or transfers for 2-3 services. Note the posting date.
  • Close Charges:
  • Close the charges.
Steps
  1. Open the 'General Ledger Interface Components' form.
  2. Select desired number of components for 'Number of Treatment String Items To Be Included Within General Ledger Interface Components' field.
  3. Select desired components. Note the selected components.
  4. Submit the form.
  5. Open the 'General Ledger Payment/Adjustment Account Numbers' form.
  6. Select the component value for each of the components.
  7. Select desired account from the 'Credit General Ledger Pay/Adj Account Number' field.
  8. Select desired account from the 'Debit General Ledger Pay/Adj Account Number' field.
  9. Click [File General Ledger Pay/Adj Account Numbers].
  10. Go to the 'G/L Defaults for Pay/Adj' section.
  11. Select desired account from the 'Default Credit General Ledger Pay/Adj Account Number' dropdown list.
  12. Select desired account from the 'Default Debit General Ledger Pay/Adj Account Number' dropdown list.
  13. Click [File Default General Ledger Pay/Adj Account Numbers].
  14. Close the form.
  15. Open the 'Compile General Ledger Payment/Adjustment Interface File' form.
  16. Enter the billing period and GL posting date.
  17. Select 'No' for Pre-Compile.
  18. Click [Process].
  19. Verify the GL strings for the Payments/Adjustments account numbers are generated.
  20. Return to the form.
  21. Select 'Yes' for Pre-Compile.
  22. Click [Process].
  23. Verify the report contains a message to go to the 'Print General Ledger Payment/Adjustment Interface File detail'.
  24. Repeat Step # 31 through 33 again and verify the same results.
  25. Close the form.
  26. Open the 'Print General Ledger Payment/Adjustment Interface File detail' form.
  27. Choose the same billing period from compile and process the results.
  28. Verify the report displays all applicable payments/adjustments records within the billing period based on the data set up in the 'General Ledger Interface components', 'General Ledger Payments/Adjustments Account Numbers' and 'Default charge account numbers'.
  29. Open the 'Crystal report' or any other SQL data viewer.
  30. Query the 'Select * from GL.compile_payadj_int_detail' table for the client identified in the setup section.
  31. Verify the accounts and components displays correctly as defined.
  32. Close the 'Crystal Report'.
Topics
• Claims Processing • GL • Print General Ledger Payment/Adjustment Interface
 

Avatar_GL_2024_Monthly_Release_2024.01.01_Details.csv