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Avatar Cal-PM 2023 Update 63

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Product Requirements and Recommendations

Avatar Cal-PM required
RADplus required

Recommended Update Level

Avatar Cal-PM 2023 Monthly Release 2023.03.01
RADplus 2023 Monthly Release 2023.03.01

Product Update Description

A new extended dictionary attribute 'Opioid Treatment Program -Override Concurrent Admissions Error Checking' is added to the 'Level of Care Admitted' dictionary. Setting this value to 'Yes' skips the concurrent admission checking for any new or previously filed admission for the 'Opioid Treatment Program'.

Required Updates

None

Included Updates

3, 5, 7, 8, 11, 13, 16, 17, 21, 24, 26, 28, 32, 38, 39, 43, 45, 46, 47, 48, 51, 52, 54, 56, 61

Details
NEW1 CHANGED0 FIXED0
New (1)
Avatar PM 'Cal-PM Admission' form
A new extended dictionary attribute 'Opioid Treatment Program - Override Concurrent Admissions Error Checking' is added to the Avatar Cal-PM 'Level of Care Admitted' dictionary.
Where extended dictionary attribute 'Opioid Treatment Program - Override Concurrent Admissions Error Checking (70913)' is set to 'Yes' for 'Client' File Dictionary/Data Element 'Level of Care Admitted (70710)', Avatar Cal-PM will override/not enforce the concurrent/overlapping Admission episode validation/error checking for any new or previously filed Cal-OMS Admission 'Level of Care Admitted' values (error for same 'Cal-OMS Type of Service' based on 'Level of Care Admitted').
Value Added: Adds support for bypassing Avatar Cal-PM concurrent/overlapping Cal-OMS Admission validation
Topics
• Cal-Oms Admission • Dictionary
 
Acceptance Tests
AV-91522 Summary | Details
Avatar PM 'Cal-PM Admission' form
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Cal-OMS Admission
  • Cal-OMS File Import
  • Dictionary Update (PM)
Scenario 1: Avatar Cal-PM 'Dictionary Update' - Verification of 'Level Of Care Admitted' Dictionary
Steps
  1. Open Avatar Cal-PM 'Dictionary Update' form.
  2. Navigate to 'Input Dictionary Code(s)' section of form.
  3. Select 'Client' file.
  4. Select Data Element/Dictionary '(70710) Level of Care Admitted'.
  5. Enter/select value for Dictionary Code/Value, and select Extended Dictionary Data Element '(70913) Opioid Treatment Program - Override Concurrent Admissions Error Checking'.
  6. Ensure Dictionary Codes/Values 'Yes' and 'No' are available for assignment/selection as Extended Dictionary Data Element for 'Opioid Treatment Program - Override Concurrent Admissions Error Checking' under 'Level of Care Admitted' Dictionary Data Element.
  7. This Extended Dictionary Data Element will determine whether the Avatar Cal-PM 'Cal-OMS Admission' form allows overlapping/concurrent Cal-OMS Admission episodes (Cal-OMS 'Admission Date' through 'Discharge Date' if discharged otherwise current date) for the same 'Level of Care Admitted'/'Cal-OMS Type of Service'.
  8. Selecting 'Yes' will override system validation/error checking and allow overlapping/concurrent entries under this 'Level of Care Admitted' for new and existing Cal-OMS Admission records/episodes where one or more overlapping Cal-OMS Admissions exist with same 'Cal-OMS Type of Service' based on 'Level of Care Admitted' values
  9. Selecting 'No' (or no value) will enforce validation/error checking to disallow overlapping/concurrent Cal-OMS Admission episode entries under same 'Cal-OMS Type of Service' based on 'Level of Care Admitted' values (system default behavior)
  10. Select value for Extended Dictionary Data Element for 'Opioid Treatment Program - Override Concurrent Admissions Error Checking' (and any other Extended Dictionary Data Elements as desired).
  11. Click 'Apply Changes' button to file Data Element/Dictionary.
  12. Enter/select previously entered value for Dictionary Code/Value, and select Extended Dictionary Data Element '(70913) Opioid Treatment Program - Override Concurrent Admissions Error Checking'.
  13. Ensure that previously selected/filed value is present in 'Extended Dictionary Value (Single Dictionary)' field.
Scenario 2: 'Cal-OMS Admission' - Verification of 'Level of Care Admitted' Concurrent Admission Validation
Specific Setup:
  • Avatar Cal-PM Registry Setting 'Allow Multiple Cal-OMS Admissions Per Avatar Episode' must be enabled
  • 'Level of Care Admitted' Dictionary Data Element where 'Opioid Treatment Program - Override Concurrent Admissions Error Checking' Extended Dictionary Data Element is set to 'Yes' (via Avatar Cal-PM 'Dictionary Update' form)
  • One or more client(s) with episode eligible for Cal-OMS Admission entry/filing
Steps
  1. Open 'Cal-OMS Admission' form.
  2. Note - Acceptance testing may also be confirmed via 'Cal-OMS File Import' form and/or Avatar Cal-PM 'Cal-OMS Admission' web service
  3. Select client/episode for record entry and click 'OK' button.
  4. Enter value for 'Admission Date' field, using date which overlaps/is concurrent with a different/existing Cal-OMS Admission episode for same client (Cal-OMS 'Admission Date' through 'Discharge Date' if discharged otherwise current date).
  5. Select value for 'Location of Admission' and 'Level of Care Admitted' fields.
  6. Note - 'Cal-OMS Type of Service' value is determined by 'Level of Care Admitted' selection/linked value
  7. In case where 'Opioid Treatment Program - Override Concurrent Admissions Error Checking' Extended Dictionary Element is set to 'No' (or no value/not defined) for the selected 'Level of Care Admitted':
  8. If the 'Cal-OMS Type of Service' for selected 'Level of Care Admitted' value is same as that of existing overlapping/concurrent Cal-OMS Admission episode for the same client - ensure that 'Level of Care Admitted'/'Cal-OMS Type of Service' validation/error checking is failed, user is presented with error dialog noting 'There is an active Cal-OMS admission for this 'Cal-OMS Type of Service'' or 'There is a later Cal-OMS admission for this 'Cal-OMS Type of Service'' and the entry/selection is disallowed.
  9. If the 'Cal-OMS Type of Service' for selected 'Level of Care Admitted' value is not the same as that of any existing overlapping/concurrent Cal-OMS Admission episode for the same client - ensure that 'Level of Care Admitted'/'Cal-OMS Type of Service' validation/error checking is passed, error dialog is not displayed and entry/selection is allowed.
  10. In case where 'Opioid Treatment Program - Override Concurrent Admissions Error Checking' Extended Dictionary Element is set to 'Yes' for the selected 'Level of Care Admitted':
  11. If the 'Cal-OMS Type of Service' for selected 'Level of Care Admitted' value is same as that of existing overlapping/concurrent Cal-OMS Admission episode for the same client - ensure that failed 'Level of Care Admitted'/'Cal-OMS Type of Service' validation/error checking is overridden, error dialog is not displayed and entry/selection is allowed.
  12. If the 'Cal-OMS Type of Service' for selected 'Level of Care Admitted' value is not the same as that of any existing overlapping/concurrent Cal-OMS Admission episode for the same client - ensure that 'Level of Care Admitted'/'Cal-OMS Type of Service' validation/error checking is passed, error dialog is not displayed and entry/selection is allowed.
  13. Enter/select values for other fields in form as required/desired.
  14. Click 'Submit' button in 'Cal-OMS Admission' form to file record/data.
Topics
• Cal-Oms Admission • Dictionary