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Avatar Cal-PM 2022 Update 42

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Product Requirements / Recommendations

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Product Update Form Description

The following changes are made: 1) Fixed an issue in the form 'Cal-OMS Submission' where data would be pulled from the oldest annual update. 2) Fixed an issue where a 'File Import' for form 'Service Fee/Cross Reference' does not complete and does not get posted. 3) Resolved the issue where 'Date of Birth' and 'Date of Discharge' are undefined when attempting to submit a Cal-OMS Deletion of Discharge.

Included Updates

None

Required Updates

None

Details
NEW1 CHANGED0 FIXED2
New (1)
Cal-OMS Submission
The logic for 'Cal-OMS Submission' has been updated to review the most recent submitted data for the Cal-OMS Annual Update first, instead of reviewing it after reviewing all other submitted data.
Value Added: Improves the processing time for Cal-OMS submissions.
Topics
• Cal-OMS
 
Fixed (2)
Database Management - SQL Query
An issue has been resolved where the 'SYSTEM.billing_tx_xref_table' could reach an infinite loop error during 'File Import' for 'Service Fee/Cross Reference'.
Topics
• Database Management
 
Cal-OMS Submission - Deletion of submitted Discharge
The 'Cal-OMS Submission' functionality has been updated to correctly process a Discharge Deletion after the Discharge was submitted.
Topics
• NX
 
Acceptance Tests
AV-73836 Summary | Details
Database Management - SQL Query
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • App Dashboard
  • CPT Code Definition (PM)
  • Dynamic Form - Edit Service Fee Definition
  • File Import
  • Registry Settings (PM)
Scenario 1: Cal-PM: File Import - Service Fee/Cross Reference
Specific Setup:
  • Service Codes: Create two new service codes ( Service Code 1 & Service Code 2).
  • Use Service Fee/Cross Reference Maintenance to add a fee to Service Code 1.
  • Create a 'File Import' file for 'Service Fee/Cross Reference' for Service Code 2. Note the service code, from date, and fee.
  • The 'File Import' spreadsheet will be included in the update zip file.
Steps
  1. Open' File Import'.
  2. Load the file created in setup.
  3. Compile the file.
  4. If necessary correct errors, delete the existing file, load and compile again.
  5. Post the compiled file.
  6. Open 'Service Fee/Cross Reference Maintenance'.
  7. Select 'Edit Existing' in 'Enter New Or Edit Existing Fee/Cross Reference'
  8. Enter 'Service Code 2'.
  9. Enter the 'From Date'.
  10. Click [Select Fee/Cross Ref To Edit/Default From Existing].
  11. Select the desired row in the 'Edit Service Fee Definition' grid,
  12. Click [OK].
  13. Validate the data that was submitted in 'File Import' was saved.
Scenario 2: Cal-PM - SQL Table - SYSTEM.billing_tx_xref_table.
Specific Setup:
  • Prior to the update being installed, use Crystal Reports or other SQL reporting tool to process a query of the SYSTEM.billing_tx_xref_table. Save the results.
Steps
  1. After installation of the update, use Crystal Reports or other SQL reporting tool to process a query of the SYSTEM.billing_tx_xref_table. Save the results.
  2. Compare the results of the two queries to verify that the data is the same.
Topics
• Database Management
AV-79004 Summary | Details
Cal-OMS Submission
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • App Dashboard
  • Cal-OMS Annual Update
  • Cal-OMS Submission
  • Dynamic Form - Cal-OMS Annual Update
  • Registry Settings (PM)
Scenario 1: Cal-OMS - Annual Update
Specific Setup:
  • Registry Setting: Note the value of 'Avatar PM->California Required EDI->Cal OMS Reporting->->->Annual Update Number'.
  • A value of 'N' excludes the 'Annual Update Number' field on the 'Cal-OMS Annual Update' form.
  • A value of 'D' includes the 'Annual Update Number' field on the 'Cal-OMS Annual Update' form as a display only field and will contain the previously submitted 'Annual Update Number'
  • A value of 'E' includes the 'Annual Update Number' field on the 'Cal-OMS Annual Update' form as an enabled field. The user can override an existing value, or add a value if blank, if the entry is an integer. If a value is removed and left blank, the standard logic will apply the next time the 'Cal-OMS Annual Update' is processed.
  • Client: Select a client that has a submitted 'Cal-OMS Admission' and is due for the 'Cal-OMS Annual Update'.
Steps
  1. Open 'Cal-OMS Annual Update' for desired client.
  2. Add Data for all required field and desired optional fields. Note the date of entry.
  3. Click [Submit].
  4. Open 'Cal-OMS Submission'.
  5. Select 'Compile' in 'Option'.
  6. Enter a 'Through Date' that includes the date of entry.
  7. Click [Yes].
  8. Select 'Print' in 'Option'.
  9. Select desired file in 'Select File To Print/Submit'.
  10. Click [Print Selected File Annual Update Information].
  11. Validate that the selected client is included in the report.
  12. Close the report.
  13. Close the form.
Topics
• Cal-OMS
AV-81824 Summary | Details
Cal-OMS Submission - Deletion of submitted Discharge
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Admission (Outpatient)
  • App Dashboard
  • Cal-OMS Admission
  • Cal-OMS Discharge
  • Cal-OMS Submission
  • Dynamic Form - Cal-OMS File Submission
  • Program Maintenance
Scenario 1: Cal-OMS Submission - After Deletion of Cal-OMS Discharge
Specific Setup:
  • All Cal-OMS setup is complete.
  • Client 1: Is age 17 or younger and has a Cal-OMS admission in a Detox program. The admission has been submitted as a ‘Final’ submission.
  • Client 2: Is age 18 or older and has a Cal-OMS admission. The admission has been submitted as a ‘Final’ submission.
Steps
  1. Open ‘Cal-OMS Youth/Detox Discharge’ for Client 1. Note the date of discharge.
  2. Complete all the fields on the form, noting that some fields are disabled based on values in other fields.
  3. Submit the form.
  4. Open ‘Cal-OMS Discharge’ for Client 2. Note the date of discharge.
  5. Complete all the fields, in all sections, of the form, noting that some fields are disabled based on values in other fields.
  6. Submit the form.
  7. Open ‘Cal-OMS Submission’.
  8. Select ‘Compile’ in ‘Option’.
  9. Enter a ‘Through Date’ that included the above dates of discharge.
  10. Click [Submit].
  11. Select 'Print' in 'Option'
  12. Select the compiled file in 'Select File To Print/Submit'.
  13. Click [Print Selected File Discharge Information].
  14. Validate that both clients are in the report and contain no errors.
  15. Close the report.
  16. Close the form.
  17. Open ‘Cal-OMS Youth/Detox Discharge’ for Client 1.
  18. Select 'Discharge Delete' in 'Record to be Submitted'.
  19. Click Submit.
  20. Open ‘Cal-OMS Discharge’ for Client 2
  21. Select 'Discharge Delete' in 'Record to be Submitted'.
  22. Click Submit.
  23. Open ‘Cal-OMS Submission’.
  24. Select ‘Compile’ in ‘Option’.
  25. Enter a ‘Through Date’ that included the above dates of discharge.
  26. Click [Submit].
  27. Select 'Print' in 'Option'
  28. Select the compiled file in 'Select File To Print/Submit'.
  29. Click [Print Selected File Discharge Information].
  30. Validate that both clients are in the report and contain no errors.
  31. Close the report.
  32. Close the form.
Topics
• NX