Bed Management - Cal-PM

1. Go to: Avatar PM > Client Management > IP/Residential Management > Bed Management
2. Select the Unit and the Room.
3. Select Print Current Bed Status Report to print a current bed status report.
4. Select Bed Management to display a grid showing the unit and bed assignments by date. Use the buttons to right of the calendar to modify bed assignments and produce reports.

Reserve:

1. To reserve a bed, select an unassigned slot on the grid and select Reserve.
2. Search for the desired client using any of the following criteria:
   • Name/Client ID
   • Alias
   • Claim Number
   • Social Security Number
   • Date of Birth
   • Facility Chart Number
3. The Date defaults to today's date.        
4. Select whether the Priority for this assignment is High, or Standard.
5. Click Submit.
   • To swap two clients' bed assignments or move a client into a different empty bed:
     1. Select a client to move and click the Switch button. The Switch Beds section automatically populates the bed assignment for the selected client in the Bed 1 field.
     2. On the grid, select either an empty bed, or another client bed.
        Note: If switching with another occupied bed, the second bed selection must be for a date after the initial selection.
     3. Modify the Date and Time for the switch, if needed.
        • If at any time you need to clear your bed selections, click the Restart button. This returns you to Step 1, but keeps the Switch Beds section open.
     4. Click Switch.

Delete:

1. To delete a bed assignment, make your selection and click Delete, then click Confirm.

Print Reports:

1. Click Print Bed Status to launch the Current Bed Status Report.
2. Click Print Client Report to launch the Bed Management Client Inquiry report.

Search:

1. To search for a specific client bed assignment, click Search.
2. In the Client field, you can perform a search based on any of the following criteria:
   • Name/Client ID
   • Alias
   • Claim Number
   • Social Security Number
   • Date of Birth
   • Facility Chart Number
3. Click Search. The results page populates with all assignments meeting the search criteria.
4. You can toggle between the results page and the search by using the Search and Previous Results radio buttons.
5. Double-click on a result item to locate the assignment on the grid.

Edit: 

1. To edit an existing bed assignment, select a bed assignment on the grid and click Edit.
2. In the Room and Board Billing Code field, select which of the room and board billing codes to apply to this assignment.
3. In the Admission Charge Billing Code field, select which admission charge billing code to apply to this assignment.
4. In the Daily Charge Code field, select which of the daily charge codes to apply to this assignment.
5. In the Time field, enter the time for the edits to take effect.
6. Click OK.

► Registry Settings

• Allow Editing Charge Codes In Bed Management
• Specify Gender In Bed Management