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Import Codes Section

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Import CPT codes into myAvatar. The revenue code in the import file must match the revenue code in myAvatar MSO. If the codes do not match, a new revenue code will be created.

Prerequisites:

  1. Create a tab delimited file. Use any Windows-based word processing program.
  2. Save the document as a text (.txt) file.
    Note: The file can also be created in Microsoft Excel and saved as a comma delimited text file.
  3. Use four tab delimited (ASCII character 9) columns.
    Note: Follow each column with a carriage return (ASCII character 13), and a line feed (ASCII character 10).
  4. Save the file on the server.
  5. Open the CPT Code Definition form and select Import Codes.
  6. Select Data Import File. 
    Note: If you are notified that the upload process may take a few minutes to process, select OK.
  7. Find the import file, select it, and then choose Open.
  8. The File Name field displays the import file name.
  9. The File Import Errors field will display any errors found during an import of CPT Code/Revenue Code Definition files.
  10. Select Import Codes.

CPT code import format

Column Description Comments
1 Procedure Code Type C - CPT code. An error is generated if this field is blank, or the entry is not 'C'.
2 Code The CPT code. An error is generated if this field is blank.
3 Procedure Code Description The CPT code description. An error is generated if this field is blank.
4 Does This Service Count As a Visit Y - the procedure code is a visit. N - the procedure code is a unit of service. An error is generated if this field is blank, or the entry is not 'Y' or 'N'.
5 Type Of Service G - Group I - Individual
6 Maximum Units Per Day Integer
7 Place of Service  
8 Bypass Third Party Coverage Not Found Rule N - No Y - Yes
9 Minimum Duration  
10 Maximum Duration  
11 Procedure Code Group Definition Calculated dictionary in 'code&code' format.

Revenue code import format

Column Description Comments
1 Procedure Code Type R - revenue code. An error is generated if this field is blank, or the entry is not 'R'.
2 Code The revenue code. An error is generated if this field is blank.
3 Procedure Code Description The procedure code description. An error is generated if this field is blank.
4 Does This Service Count As a Visit Y - the procedure code is a visit. N - the procedure code is a unit of service. An error is generated if this field is blank, or the entry is not 'Y' or 'N'.
5 Type Of Service G - Group I - Individual
6 Maximum Units Per Day Integer
7 Place of Service