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Individual Cash Posting - Cal-PM

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Post payments, adjustments, and transfers to line items for a client account.

  • Line items are individual services rendered to the client.
  • Payments, adjustments, or transfers are applied to the client’s payor liability.
  • Posting dates must be in an open accounting period.
  • When this form is open, the client cannot be selected in any other cash posting form.

Note: It is recommended that users review changes before filing the form.

  1. Go to Avatar PM > Billing > Remittance Processing.
  2. In the Client field, enter the client name and select Search to find and choose the client.
  3. In the Post By Claim or Episode field, select how information will display in the Select Items to Post Against screen.
    • Select All Episodes to display all client episodes.
    • Select Claim to display a claim. In the Claim field, select the claim.
    • Select Episode to display a client episode. In the Episode field, select the client episode.
  4. In the Start Date field, enter the first date of charges to display in the Select Items to Post Against screen. The first date of charges with payments due populates this field automatically but can be edited.
  5. In the Stop Date field, enter the last date of charges to display in the Select Items to Post Against screen. The last date of charges with payments due populates this field automatically but can be edited.
  6. Choose Select Item(s) To Post Against to display the Select Items to Post Against screen.
  7. In the Posting Date field, enter posting date.
  8. In the Date of Receipt field, enter the payment received date.
  9. In the Guarantor field, select the guarantor.
  10. In the Dollar Amount To Be Posted field, enter the posting amount.
  11. In the Receipt field, enter the receipt number. Once this form is filed, the receipt number cannot be edited.
  12. In the Check # field, enter the check number. Once this form is filed, the check number cannot be edited.
  13. In the Guarantor To Transfer To field, select the guarantor. This field contains remaining guarantors for the client. This field is enabled when a transfer posting code is selected (Posting Code field).
  14. In the Delay Reason Code field, select the reason code for a delay in posting the services.
  15. Select Update Temporary File to update the information selected in Select Items to Post Against screen. A message displays the amount to be posted, and posting instructions.
    Note: It is recommended that the Select Items to Post Against screen be updated before this form is submitted.
  16. To clear the information entered in this form, select Clear.
    Important: Clear removes selections made in the Select Items to Post Against screen.
  17. Select Submit.
For payments with remaining liabilities:
  1. The Guarantor Balance For Service(s) field displays the payor liability for rows selected in the Select Items to Post Against screen.
  2. In the Select Distribution field, choose how liability will be distributed when multiple line items are selected (Select Items to Post Against screen):
    • Select % of Liability to distribute liability based on a percentage (Distribution % or Max $ Amount field). For example, if 50% is entered in the Distribution % field, payment reduces each charge by 50 percent. Payment starts from the oldest service to the newest, until payment is finished, or the last service has received payment.
    • Select $ Max Per Service to distribute liability based on a dollar amount (Distribution % or Max $ Amount field).
  3. In the Distribution % or Max $ Amount field, enter the percentage or dollar amount for liability distribution.
  4. In the Posting Code field, enter the posting code and select Process Search. Choose the posting code and select OK. A receipt will be generated if the posting code has Generate Receipt selected (Posting/Adjustment Codes Definition form).
  5. In the Action For Remaining Balance If Applicable field:
    • Select None to keep remaining liability with the payor.
    • Select Write-off to reduce liability without a payment, using the code in the Write Off Posting Code field.
    • Select Transfer to move liability from one payor to another.
  6. In the Write Off Posting Code field, select the code. Write-off codes control how a remaining balance is adjusted off the account.
  7. In the Transfer Posting Code field, select the code. Transfer codes control how a remaining balance is moved from one guarantor to another.
  8. In the Guarantor To Transfer Remaining Balance To field, select the guarantor. This list contains all guarantors assigned to the client that were not selected in the Guarantor field.
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