Add a charge in the Patient Supplies/Equipment (DME) utility

Patient Supplies / Equipment (DME)

The Patient Supplies /Equipment (DME) utility allows for a charge to be added to the patients account without having to send that charge to the patient's insurance ina claim. The Patient Supplies / Equipment (DME) utility allows your front desk to add a charge to a patients account for that particular visit date and apply a payment to that patient's account. Clinics may use these for traditional DMEs, retail products, and even cancel/no-show fees.

1. On the startup screen, click Scheduling at the top left hand corner of the screen.

2. Then click on the Patient Supplies / Equipment (DME) button.

The above image displays the Patient Supplies / Equipment (DME) button in the Controlbox Menu.

3. The Patient Supplies / Equipment (DME) window will open and the window will contain two subsections Charge and Payment.

The above image displays the full Patient Supplies / Equipment (DME) window.

4. The Charge subsection of the Patient Supplies/Equipment (DME) will allow recording of the following details:

The above image displays the Charge section of the Patient Supplies/Equipment (DME) window.

� Patient: Used to select the patient to whose account the charge will be applied to, able to search for the patients using the drop-down box, by clicking the ellipse, or by typing in the patients last name and using the autofill.

� Case: This dropdown allows the user to select which of the patient's cases the DME will be charged

� Date Of Service: The Patient Supplies / Equipment (DME) utility has the ability to add the charge to a new date of service or an existing date of service by clicking the radio buttons and selecting the date in the drop drown.

� Provider: Allows for the user toselect the provider the DMEcharge will be added under using the drop down.

� Facility: Allows the user to select which facility the DMEcharge will be added under using the drop down.

� CPT: Allows the user to select which CPT code to add the DME charge. Click ellipse to view full list of CPT codes.

� POS (Place of Service): Place of Service will automatically default to the POS that is selected in the TheraOffice Administrator Module in the Facility Information section.

� TOS (Type of Service):Type of Service will populate to the Type of Service selected in the CPT code the user has selected above.

� Amount / Tax / Shipping: The Amount will populate according to the amount listed for the CPT code in the CPT textbox. The user can also edit thistextbox manually.

� Units: Allows the user to change the number of units of the CPT code they would like to charge, the number entered in the Units Textbox will multiply the amount entered in the Amount / Tax / Shipping textbox and populate the Total textbox with that product.

� Total: The charge that will be applied to the patients account, will be populated with the product of the amount entered in the Amount / Tax / Shipping Textbox and the Units textbox. This information can also be manually edited by the user.

5. The Payment subsection of the Patient Supplies / Equipment (DME) utility allows the user to choose to enter a payment simultaneously or at a later date.