Medication Invoices window fields

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Path: Transactions>General>Medication Invoices

Prerequisites:

To use this window, you need to have the appropriate privilege granted by the administrator.
This window is available in Host Mode only.

The following table describes the fields of the Medication Invoices window in details.

Field	Description
Invoice No	Invoice number To create a new invoice, click the new icon, and then enter the number and date of the invoice. You can also click the ellipsis icon and select the existing invoice. You can filter existing invoices by specifying a date in the Show invoices since field.
Invoice Date	Date of the invoice.
Amount	Total amount of all verified invoice records.
Invoice Type	Type of the invoice record: Medications for entering drugs, and Supplies for entering DME (infusion pumps).
PtID Patient Name	Code and name of the patient whose medication or supply is billed.
Fill Date	Fill date of a medication or supply. The application checks the status of the selected patient on the fill date; you cannot add the invoice records for patients who are prospective, not admitted, or discharged.
Code	Code of the medication or supply.
Medication/Supply	Description of the medication or supply.
Pri	Primary payer of the selected patient on the specified fill date. Reporting of medications and infusion pumps is not required for the payers other than Medicare Benefit. Thus, if the primary payer is other than Medicare Benefit, the invoice record is highlighted in blue and you do not need to proceed with a record.
Revenue Code	Valid revenue codes for medications: 0250 – Non-injectable medications 0636 – Injectable medications 0294 – Infusion pump medications If the revenue code is defined for the medication route in Administration>Clinical>Medication Routes or Patient>Clinical>Medications, then it will be prefilled based on the selected medication. Valid revenue codes for infusion pumps: 0290 – General classification 0291 – Rental 0292 – Purchase of new DME 0293 – Purchase of used DME 0299 – Other equipment The revenue code is prefilled if it is defined for the infusion pump in Administration>General>Supplies.
Cost	Cost of the medication or supply. For infusion pumps, the cost is prefilled if it is specified in Administration>General>Supplies.
Service Units	Service units are defined depending on the invoice item: Injectable medications – The number of units representing the amount filled based on the HCPCS description (for example, HCPCS Q1234 is for 100mg, fill is 200 mg, report 2 units). Infusion pumps – The number of infusion pumps. By default, 1 is reported. Non-injectable medications – By default, the field is reported as 1.
HCPCS	HCPCS code for injectable medications or supplies. If HCPCS codes are entered for the selected medication in Administration>Clinical>Medications or for the selected supply in Administration>General>Supplies, then they are available for selection in the drop- down list.
Quantity	Quantity of the medication filled. Example 1: If the medication was filled with 5 milliliters, enter 5 (the unit of measurement will be ML). Example 2: If the number of pills dispensed is 30, then the quantity is 30 and the unit of measurement is UN.
Unit of Measurement	Unit of measurement for the medication filled: F2 – International Unit (blood factor products use the "international unit" to delineate the dosage of the product) GR – Gram (ointment, cream, inhaler, or a bulk powder in a jar) ME – Milligram ML – Milliliter (a liquid dosage form) UN – Unit (powder form, capsules, tablets, suppositories, and so on)
NDC	NDC (National Drug Code) of the medication. If NDCs are entered for the selected medication in Administration>Clinical>Medications, they are available for selection in the drop- down list (up to 20 items). NDC is required for revenue code 0250.
Compound	Indicator of a medication being a part of the compound medication (if yes, the check box must be selected). If a medication is compound, then the prescription number is required.
Rx Number	Prescription number (required for compound medications only).
Verified	Invoice record is verified if the Verified check box is selected. If you verify the record, it is added on the claim. Unverifying the record causes voids and replacements for claims.
Verify All	Click this button to verify all the records within the current invoice.

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