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myEvolv NX 11.0.0125.02 Acceptance Tests


ECS-57276 Summary | Details
11.0.0125.02, 11.0.0150
Improved Billing Performance
Scenario 1: Validate Billing Run Reprocesses During Next Billing Interval
Steps
  1. Navigate "Finance > Claim/Invoice Processing > Batch Listing > Billing Batches Management".
  2. Click "New Run" and select "Immediate Run".
  3. Fill in required fields.
  4. Save.
  5. Wait for next billing interval.
  6. Validate the billing run is processed.

Topics
• Finance
ECS-58792 Summary | Details
11.0.0100.05, 11.0.0125.02, 11.0.0075.07, 11.0.0150
API Import Templates
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Agency Setup >Other Setups >Import File Template >Fields Layout
  • Select Template
  • Agency Setup > Other Setups > Import File Template > Import File Template
  • Select Template -- Webpage Dialog
  • Agency Setup > Other Setups > Import File Template > Fields Layout
Scenario 1: Import Template "API Create a Person"
Specific Setup:
  • User has access to Agency Setup module.
  • Import template of "API Create Person" is present.
Steps
  1. Navigate to "Agency Setup >Other Setups >Import File Template".
  2. Click on the "Select" template.
  3. Set the "Description" to "API Create".
  4. Click the "Search" button.
  5. Validate the "API Create a Person" template is present within results.
  6. Click on the "API Create a Person".
  7. Validate form opens.
  8. Click on the "Fields Layout" tab and validate desired fields.
Scenario 2: Validate API Import Templates
Specific Setup:
  • User has access to Agency Setup module.
  • Import template of "API Create Person" is present.
  • Import template of "API Create Client" is present.
  • Import template of "API Update Person" is present.
Steps
  1. Navigate to "Agency Setup > Other Setups > Import File Template > Fields Layout".
  2. Click "Select Template".
  3. Search and select "API Create a Client".
  4. Click "Generate JSON Layout".
  5. Verify the "JSON Layout" window exists.
  6. Click "Close".
  7. Repeat step 1 for the following templates:
  8. "API Create a Person".
  9. "API Update a Person".

Topics
• Agency Setup • Imports
ECS-60210 Summary | Details
11.0.0100.04, 11.0.0125.01, 11.0.0150
Billing Enhancement for Large Duration Values
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • FinanceInvoices
  • General Service Note (auto date) [DELETE]
Scenario 1: Validate Billable Service Event With a Duration Greater Than 10,000 Minutes Bills
Specific Setup:
  • Billing and expense rates for service event set up without maximum time defined.
  • Service event must have modifiable Start Date, End Date, Duration fields.
  • Service event must be marked as "Is Multi-day Event".
Steps
  1. Navigate to "Client > Case Management > Service Management > Service Entry".
  2. Select Client.
  3. Add Service Event from setup.
  4. Enter a duration of greater than 10000 minutes (167 hours).
  5. Save the event and Navigate to "Finance > Claim/Invoice Processing > Batch Listing > Billing Batches Management".
  6. Create a new "Immediate Run" for the Client and service event and Start Billing Run.
  7. Validate claim(s) and invoice(s) are generated and duration is billed for event.

Topics
• Client • Finance • Service Entry
ECS-60910 Summary | Details
11.0.0100.05, 11.0.0125.02, 11.0.0150
Ability to View Billing Report for Child Services
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Other Activities - B2E Subform
  • Event Definitions - Service - by Category/Program
  • Simple Service Entry with Rating 2 [ADD]
  • Simple Service Entry with Rating 2 [EDIT]
  • Simple Service Entry with Rating 2 [DELETE]
Scenario 1: Validate “Actions” Button Displays for Billed Child Services in Service Entry Screen
Specific Setup:
  • Available billable parent event with Other Events SubForm.
  • Available billable child event linked to Other Events SubForm.
  • Available second child event that is not setup for billing linked to Other Events SubForm.
  • Client with Benefit Assignments setup.
Steps
  1. Navigate to "Client > Case Management > Service Management > Service Entry".
  2. Select desired Client.
  3. Add desired parent event.
  4. Select two child events:
  5. One that is billable.
  6. A second that is not billable.
  7. Fill forms and save.
  8. Validate billable child event "Actions" button is disabled.
  9. Validate non-billed child event "Actions" button is disabled.
  10. Navigate to "Finance > Claim/Invoice Processing > Batch Listing > Billing Batches Management".
  11. Create an "Immediate Run" and "Start Billing Run".
  12. Navigate to "Client > Case Management > Service Management > Service Entry" when billing run is complete.
  13. Validate parent event and first child event are billed.
  14. Validate billed child event "Actions" button is enabled and contains the option "Billing Result Report".
  15. Validate non-billed child event "Actions" button is still disabled.

Topics
• Finance • Service Entry
ECS-61051 Summary | Details
11.0.0100.05, 11.0.0125.02, 11.0.0150
Billing Performance Improvement
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Critical Information
  • Program Enrollment Modifier [ADD]
  • Program Enrollment Modifier Look Up Table
  • All Clients With Security for Reports
  • Report: Invoice Retros
  • Report: Actual Care Days
Scenario 1: Validate Create Mirror Billing Invoice Flag
Specific Setup:
  • Requires a client that has been billed "Facility Placement" and "Invoice" created for the "Facility Placement".
  • Client can also have a "Program Modifier" change that can bill a different rate.
  • Plan/Contract used for billing should be flagged for "Care Day Reporting".
Steps
  1. Navigate to "Client > Client Information > Critical Information > Enrollment Information".
  2. Select desired client.
  3. Add a new "Program Modifier".
  4. Navigate to "Setup > System > EvolvCS System Setup > System Settings/Preferences".
  5. Validate is "Create Mirror Services Billed and Create Mirror Claims and Invoices" is checked.
  6. Wait for mirror billing to process
  7. Navigate to "Finance > Reports > Accounts Payable > Past Invoice Verification".
  8. Set parameters for desired client.
  9. Click "Preview"
  10. Validate the report contains the recent data from the ":Program Modifier" change.
  11. Navigate to "Client > Reports > Finance Reports > Actual Care Days".
  12. Select desired client.
  13. Set desired data parameters.
  14. Click "Preview".
  15. Validate the report returns desired data.
Scenario 2: Validate Flag Create Mirror Services, Create Mirror Services Billed And Create Mirror Claims And Invoices
Steps
  1. Navigate to " Setup > System > EvolvCS System Setup > System Settings/Preferences".
  2. Check the flag "Create Mirror Services".
  3. Validate "Create Mirror Services Billed" is unchecked.
  4. Validate "Create Mirror Claims and Invoices" is unchecked.
  5. Save.
  6. Wait for overnight "Mirror Billing Job" to run.
  7. Navigate to "Finance > Claim/Invoice Processing > Batch Listing > Billing Batches Management".
  8. Click on "View Last Run" link.
  9. Validate Step 4 and 5 are visible for "Run Services Mirror".
  10. Validate Step 6 "Run Services Billed Mirror" is not listed.
  11. Navigate to " Setup > System > EvolvCS System Setup > System Settings/Preferences".
  12. Check the flag "Create Mirror Services".
  13. Check the flag "Create Mirror Services Billed".
  14. Check the flag "Create Mirror Claims and Invoices".
  15. Save.
  16. Wait for overnight "Mirror Billing Job" to run.
  17. Navigate to "Finance > Claim/Invoice Processing > Batch Listing > Billing Batches Management".
  18. Click on "View Last Run" link.
  19. Validate Step 4 and 5 are visible for "Run Services Mirror".
  20. Validate Step 6 "Run Services Billed Mirror" is listed.

Topics
• Finance • Reports
ECS-61230 Summary | Details
11.0.0100.05, 11.0.0125.02, 11.0.0150
Restrictions/Alerts Within Front Desk NX
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Client
  • Clients
  • Restrictions Major
  • Alert [ADD]
  • New Referral to the Agency [ADD]
  • Restrictions Minor [ADD]
  • Facilities for Restrictions Subform
  • Restrictions Major [ADD]
  • MedicationDispenseQueue
  • Personal Information - All Form Set
  • Restrictions Major [Edit]
  • Personal Information - All
  • Diversion Control [ADD]
  • Diversion Control [EDIT]
  • Alert [EDIT]
  • Medication Order [ADD]
  • Dispensation Programs by Client
  • Staff Service Providers - Program/Site/Workgroup
  • Inventory Drug by Program
  • Medication Dispensing Schedule Type Filtered
  • Event Definition - Alerts and Restrictions [EDIT]
  • Restrictions Minor [EDIT]
  • Restrictions Minor [VIEW]
  • Clients with active dispensation orders
  • Medication Dispensing
  • FrontDeskCheckIn
  • Alert
  • Check In/Out Form Set
  • People Search
  • Restrictions Major [View]
Scenario 1: Alerts/Restrictions in the Client Module
Specific Setup:
  • "Client" has one or more "Alerts/Restrictions" entered at "Client >Client Information >Critical Information >Alerts/Restrictions".
Steps
  1. Navigate to the "Client" Module.
  2. Click on "Select Client".
  3. Search and select desired "Client".
  4. Validate an icon for an "Alert/Restriction" will display in the "R/A" column.
  5. Click on the icon.
  6. The "Alert/Restriction" form will display.
  7. Close the form.
  8. Select the "Client".
  9. Validate all "Alerts/Restrictions" display for the "Client" selected.
Scenario 2: Validate My Pending Referral Widget Displays Client Alerts
Steps
  1. Navigate to "Client > Client Information > Critical Information > Alerts/Restrictions".
  2. Select desired "Client".
  3. Enter desired "Alert/Restriction".
  4. Navigate to "Referral > Agency Referral > Referral Information > Referral Information".
  5. Create a new Referral for the Client selected in step 2.
  6. Enter the referral status as "Accepted".
  7. Navigate to "Taskbar > My Homeview > Homeview Launcher > Homeview".
  8. Click on "Widgets" button.
  9. Check "My Pending Referrals"
  10. Validate the "My Pending Referral" widget loads.
  11. Validate it contains desired "Referral".
  12. Validate the "Client Alert" image is visible.
Scenario 3: Dispensing - Validate Alerts/Restriction Icon in the myAM Front Desk Dispensing Queue
Specific Setup:

User has access to the myAM Front Desk Dispensing Queue.

Steps
  1. Navigate to "Client > Client Information > Critical Information > Alerts/Restrictions".
  2. Click "Select Client".
  3. Search and select desired "Client".
  4. Click "Add New".
  5. Select desired "Alert" from the drop down list.
  6. Fill out required fields.
  7. Click "Save".
  8. Navigate to "Taskbar > Attendance Check In/Out > Check In/Out > myAM Front Desk Dispensing Queue".
  9. Click "Client Search Look-up Table" button.
  10. Validate the "Restrictions/Alerts" column exists in the Client search.
  11. Validate the "Restrictions/Alerts" column contains assigned alerts for each Client.
  12. Search and select desired "Client".
  13. Validate the Alert/Restriction is listed in the Client row.
  14. Click the "Alert/Restriction".
  15. Validate the page contains selected Alert information.
  16. Close out of the Alert page.
  17. Navigate back to "Taskbar > Attendance Check In/Out > Check In/Out > myAM Front Desk Dispensing Queue".
  18. Click "Refresh".
  19. Validate the Alert/Restriction is no longer listed in the client row.
Scenario 4: Alerts - Validate "Display In Dispense Screen" Option For Medication Dispensing
Specific Setup:
  • User has access to enable/disable "Display In Dispense Screen" option in "Setup > Event Setup > Alerts and Restrictions > Events Setup".
  • Client needs to have an active "Medication Order" in order to be shown in the "Medication Dispensing" page.
Steps
  1. Navigate to "Setup > Event Setup > Alerts and Restrictions > Events Setup".
  2. Click a desired minor "Alert/Restriction" name cell.
  3. Check the "Display In Dispense Screen" checkbox.
  4. Click "Save".
  5. Navigate to "Client > Client Information > Critical Information > Alerts/Restrictions".
  6. Click "Select Client".
  7. Search and select desired client.
  8. Click "Add New".
  9. Select a desired minor "Alert/Restriction" from the drop down list.
  10. Fill out required fields.
  11. Click "Save".
  12. Navigate to "Taskbar > Attendance Check In/Out > Check In/Out > myAM Front Desk Dispensing Queue".
  13. Click the "Search Clients Look-Up Table" button.
  14. Search and select desired client.
  15. Validate the client row contains the minor "Alert/Restriction".
  16. Click the "Front Desk NX" tab.
  17. Click the "Dispense" button.
  18. Click the "Client" tab in the "Medication Dispensing" page.
  19. Validate the client is in the "Client Search" result queue.
  20. Validate the client cell contains desired minor "Alert/Restriction" icon.
  21. Click the "Desired Client" cell.
  22. Validate the desired minor "Alert/Restriction" is listed in the "Notes/Alerts" section.
  23. Click "Close".
  24. Navigate to "Setup > Event Setup > Alerts and Restrictions > Events Setup".
  25. Click desired minor "Alert/Restriction" name cell.
  26. Uncheck the "Display In Dispense Screen" checkbox.
  27. Click "Save".
  28. Navigate to "Taskbar > Attendance Check In/Out > Check In/Out > myAM Front Desk Dispensing Queue".
  29. Click "Refresh".
  30. Click the "Search Clients Look-Up Table" button.
  31. Search and select desired client.
  32. Validate the client row does not contain the minor "Alert/Restriction".
  33. Click the "Front Desk" tab.
  34. Click the "Dispense" button.
  35. Click the "Client" tab in the "Medication Dispensing" page.
  36. Validate the client cell does not contain desired "Alert/Restriction" icon.
  37. Click the "Desired Client" cell.
  38. Validate the desired minor "Alert/Restriction" is not listed in the "Notes/Alerts" section.
  39. Click "Close".
  40. Navigate to "Setup > Event Setup > Alerts and Restrictions > Events Setup".
  41. Click desired major "Alert/Restriction" name cell.
  42. Check the "Display In Dispense Screen" checkbox.
  43. Click "Save".
  44. Navigate to "Client > Client Information > Critical Information > Alerts/Restrictions".
  45. Click "Add New".
  46. Select a desired major "Alert/Restriction" from the drop down list.
  47. Fill out required fields.
  48. Click "Save".
  49. Navigate to "Taskbar > Attendance Check In/Out > Check In/Out > myAM Front Desk Dispensing Queue".
  50. Click "Refresh".
  51. Click the "Search Clients Look-Up Table" button.
  52. Search and select desired client.
  53. Validate the client row contains the major "Alert/Restriction".
  54. Click the "Font Desk NX" tab.
  55. Click the "Dispense" button.
  56. Click the "Client" tab in the "Medication Dispensing" page.
  57. Validate the client cell contains desired major "Alert/Restriction" icon.
  58. Click the "Desired Client" cell.
  59. Click "Continue" in the major alert window.
  60. Validate the desired major "Alert/Restriction" is listed in the "Notes/Alerts" section.
  61. Click "Close".
  62. Navigate to "Setup > Event Setup > Alerts and Restrictions > Events Setup".
  63. Click desired major "Alert/Restriction" name cell.
  64. Uncheck the "Display In Dispense Screen" checkbox.
  65. Click "Save".
  66. Navigate to "Taskbar > Attendance Check In/Out > Check In/Out > myAM Front Desk Dispensing Queue".
  67. Click "Refresh".
  68. Click the "Search Clients Look-Up Table" button.
  69. Search and select desired client.
  70. Validate the client row does not contain the major "Alert/Restriction".
  71. Click the "Front Desk NX" tab.
  72. Click the "Dispense" button.
  73. Click the "Client" tab in the "Medication Dispensing" page.
  74. Validate the client cell does not contain desired major "Alert/Restriction" icon.
  75. Click the "Desired Client" cell.
  76. Validate the desired major "Alert/Restriction" is not listed in the "Notes/Alerts" section.
  77. Click "Close".
Scenario 5: Front Desk - Validate Alerts/Restrictions in Client Search
Specific Setup:

User has access to "Alerts/Restrictions".

Steps
  1. Navigate to "Client > Client Information > Critical Information > Alerts/Restrictions".
  2. Click "Select Client".
  3. Search and select desired client.
  4. Click "Add New".
  5. Select desired "Alert/Restriction" from the drop down list.
  6. Fill out required fields.
  7. Click "Save".
  8. Navigate to "Taskbar > Attendance Check In/Out > Check In/Out > Front Desk NX".
  9. Click "Select Client".
  10. Search and select client used in "Alerts/Restrictions".
  11. Validate the "Alert/Restriction" is listed in the "Client Information" tab.
  12. Navigate to "Client > Client Information > Critical Information > Alerts/Restrictions".
  13. Click the "Alert/Restriction".
  14. Set the "Alert Statement" text area to a desired description.
  15. Click "Save".
  16. Navigate to "Taskbar > Attendance Check In/Out > Check In/Out > Front Desk NX".
  17. Click "Select Client".
  18. Search and re-select the desired client.
  19. Click the "Alert/Restriction" icon.
  20. Click "Refresh" within the "Alert/Restriction" page.
  21. Validate the description is listed in the "Alert Statement" text area.
  22. Close out of the "Alert/Restriction" page.
  23. Navigate to "Client > Client Information > Critical Information > Alerts/Restrictions".
  24. Click the "Alert/Restriction".
  25. Click the "Delete" button.
  26. Click "OK" in the message window.
  27. Navigate to "Taskbar > Attendance Check In/Out > Check In/Out > Front Desk NX".
  28. Click "Select Client".
  29. Search and re-select the desired client.
  30. Validate the "Alert/Restriction" is not listed.

Topics
• Alerts • Dispensing • Front Desk
ECS-61343 Summary | Details
11.0.0100.05, 11.0.0125.02, 11.0.0075.07, 11.0.0150
Remittance Requiring Action Widget
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Cash Receipt Maintenance 2.0 Form Set
  • Cash Receipts Maintenance NX
  • Cash Received Maintenance (System) [EDIT]
  • AR Management
  • Cash Receipts for Remittance
  • All Clients With Security Listing by PeopleID
  • Claims Maintenance NX Form Set
  • Claim Submission 2.0 [EDIT]
  • Claim Remittance Transactions Subform
Scenario 1: Remittance Requiring Action Widget - Display Zero Dollar Remittances
Specific Setup:
  • At least one client has claims that have been reviewed and sent.
  • A receipt is configured for the receiver and payer of the above claims set for zero dollars.
Steps
  1. Navigate to "Finance > Remittance Processing > Remittance Application > AR Management".
  2. Select the check and client to be used, once done use the "Bulk Actions" to set the status to "Denials" and save.
  3. Navigate to "Taskbar > My Homeview > Homeview Launcher > Homeview" and view the "Remittances Requiring Action" widget.
  4. Search for that check number used for the denial and validate it displays the zero-amount paid.
  5. Select the "Denied" number and modify one transaction to be a partial payment.
  6. Validate the widget displays one less "Denied" and one more "Partially Paid", the "Amount" will remain zero and the "Balance" will be a value.
  7. Delete the partially paid transaction and validate the widget removes the partial information.
Scenario 2: Remittances Requiring Action Widget - Validate Remittance Balance On Requiring Action Widget After Removing A Payment
Specific Setup:

Requires a "Remittance" and a claim that has been paid.

Steps
  1. Navigate to "Finance > Remittance Processing > Remittance Application > AR Management".
  2. Select desired remittance.
  3. Set desired parameters to search for desired claim.
  4. Add a "Payment Withdrawal" to the claim.
  5. Save.
  6. Validate the "Balance" of the "Remittance" contains the desired amount.
  7. Navigate to "Taskbar > My Homeview > Homeview Launcher > Homeview".
  8. Select the "Remittance Requiring Action" widget.
  9. Filter for the desired remittance.
  10. Validate the "Payment Withdrawn" contains 1.
  11. Validate the "Remittance Balance" contains the desired amount.
  12. Navigate to "Finance > Remittance Processing > Remittance Application > AR Management".
  13. Select the "Remittance and Claim" from step 2 and 3.
  14. Delete the "Withdrawal and Payment".
  15. Navigate to "Taskbar > My Homeview > Homeview Launcher > Homeview".
  16. Refresh the "Widget".
  17. Validate "Remittance Balance" contains the desired amount".
Scenario 3: Remittance Requiring Action Widget - Validate Applying A Payment
Specific Setup:
  • Requires access to "Remittance Requiring Action" Widget.
  • Requires an open remittance with available balance.
  • Remittance should also be linked to a claim that require an action.
Steps
  1. Navigate to "Taskbar > My Homeview > Homeview Launcher > Homeview".
  2. In "Remittances Requiring Action" widget, click on desired "Claim Status" link.
  3. Click "View Filters".
  4. Set "Search Parameters" to select desired claim.
  5. Click "Search" button.
  6. Apply desired "Partial Payment" to the claim.
  7. Save.
  8. Click on "Claim Link".
  9. Click "Submissions" tab.
  10. Click "Actions" and select "Open Form".
  11. Click "Claim Status".
  12. Validate in "Claim Remittance Transactions" SubForm "Remittance Check" contains desired check.
  13. Close the form.
  14. Refresh the "Widget".
  15. Validate the "Partially Paid" column has increased by 1.

Topics
• Finance • Widgets
ECS-61506 Summary | Details
11.0.0125.01, 11.0.0150
CardConnect Integration for Attendance Facilities
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Attendance Facilities Form Set
  • Attendance Institution (Facility) Listing
  • Attendance (Facility) [ADD]
  • Managing Offices
  • Inst Day Care Status History Subform
  • Open/Closed Status - Attendance Institution
  • Attendance/Day Care Units Subform
  • Group Programs Subform
  • Agency/Programs Table
  • myEvolv Navigation
  • Finance > Accounts Receivable > Credit Card Payments > Payments
  • Device -- Webpage Dialog
  • ADD Form -- Webpage Dialog
  • All Clients With Security Listing by PeopleID -- Webpage Dialog
  • All Client Guarantors - Self Pay -- Webpage Dialog
  • All Clients By Guarantor - Self Pay -- Webpage Dialog
  • Credit Card Manual Entry -- Webpage Dialog
  • EDIT Form -- Webpage Dialog
  • Attendance (Facility) [EDIT]
Scenario 1: Validate Attendance Facilities Can Be Added to Credit Card Processors
Specific Setup:
  • Test system must not have Finance NX enabled.
  • "Credit Card Processors" setup by NTST.
  • Test credit card for processing payment.
  • Test system setup for CardConnect.


Steps
  1. Navigate to "Finance > Accounts Receivable > Credit Card Payments > Payments" in CS system.
  2. Select the appropriate Device.
  3. Select "Add New" > "Cash Received-Credit Card" to launch the form.
  4. Fill out required fields and click "Save".
  5. Fill out the credit card information to process a successful payment.
  6. Confirm you get a message "Payment Successfully Submitted".
  7. Confirm after clicking "OK" payment is successfully processed and appear in "Credit Card Payments" table.

Topics
• Agency • Setup
ECS-61563 Summary | Details
11.0.0100.05, 11.0.0125.02, 11.0.0150
Payroll Processing
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Billing Request Payroll Run [ADD]
Scenario 1: Validate Generating and Reprocessing Multiple Payroll Runs
Specific Setup:
  • Requires knowledge and setup of "Payroll Rates"
  • Requires various services that can generate "Payroll Invoices".
  • Scenario works with services provided to three different facilities.
Steps
  1. Navigate to "Finance > Claim/Invoice Processing > Batch Listing > Billing Batches Management".
  2. Click "New Run" and select "Payroll Run".
  3. Fill in required fields.
  4. Set the facility to one of the facilities and save.
  5. Wait for billing to run.
  6. Validate "Payroll Invoice" is generated and take note of the number of invoices.
  7. Repeat the steps and generate two more payroll runs for the other two facilities.
  8. Once runs are completed set each run to reprocess.
  9. Wait for billing to run.
  10. Validate each run is reprocessed and it contains the desired number of invoices without duplicating.

Topics
• Finance
ECS-61633 Summary | Details
11.0.0125.02, 11.0.0150
Enhanced Appointment Reminders
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • FrontDeskCheckIn
  • FrontDeskCalendar
  • Front Desk Calendar Appointment [ADD]
  • Staff - Service Providers (by Staff_id) NES
  • Active events by Program or Clinic2
  • Front Desk People Search
  • Service and Attendance Facilities Listing
  • Microsoft Outlook - Appointment Reminder - Message
Scenario 1: Validate Scheduled Appointment Emails Reflect Correct Timings Depending on Time Zone
Specific Setup:
  • Staff with email setup.
  • Access to staff's email.
Steps
  1. Navigate to "Taskbar > Attendance Check In/Out > Check In/Out > Front Desk NX".
  2. Click "View Calendar".
  3. Schedule any appointment for staff.
  4. Validate email sends to Staff's inbox and appointment is scheduled at correct time.

Topics
• Alerts • Front Desk
ECS-61689 Summary | Details
11.0.0125.02, 11.0.0150
Improved Performance Within Calculate Rate History
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • AR Management
  • CalculateRateHistory
  • All Clients With Security Listing by PeopleID
Scenario 1: Calculate Rate Performance "fin.rate_setup"
Specific Setup:

Requires a claim that can be remitted.

Steps
  1. Navigate to "Finance > Remittance Processing > Remittance Application > AR Management".
  2. Set search parameters to select desired claim.
  3. Click "Add Action".
  4. Select "Resubmit" from the drop down within the "Action" field.
  5. Select "Calculate Rate" from the drop down "Amount Type" field.
  6. Do not save.
  7. Navigate to "Finance > Claim/Invoice Processing > Batch Listing > Calculate Rate History".
  8. Note the "Duration" for the desired Billing Processing Log.
  9. On the desired Billing Processing Log, select "View Details Status" from the "Actions" link.
  10. Review the "Step Duration" for the "Status" that containing "fin.rate_setup done", and note the time.
  11. Validate the "fin.rate_setup done" does not consume more than 60% of the total Duration".
Scenario 2: Calculate Rate Performance "fin.rate_setup" - Resubmit to Other/Waterfall
Specific Setup:
  • Requires a claim that can be remitted.
  • Client has multiple benefit assignments on record.
  • Rates are setup.
Steps
  1. Navigate to "Finance > Remittance Processing > Remittance Application > AR Management".
  2. Set search parameters to select desired claim.
  3. Click "Add Action".
  4. Select "Resubmit to Other/Waterfall" from the drop down within the "Action" field.
  5. Select "Calculate Rate" from the drop down "Amount Type" field.
  6. Do not save.
  7. Navigate to "Finance > Claim/Invoice Processing > Batch Listing > Calculate Rate History".
  8. Note the "Duration" for the desired Billing Processing Log.
  9. On the desired processing log, select "View Details Status" from the "Actions" link.
  10. Review the "Step Duration" for the "Status" that containing "fin.rate_setup done"
  11. Validate the "fin.rate_setup done" does not consume more than 60% of the total "Duration".
Scenario 3: Calculate Rate Performance "fin.rate_setup" - Recreate to New Payer
Specific Setup:
  • Requires a claim that can be remitted.
  • Client has multiple benefit assignments on record.
  • Rates are setup.
Steps
  1. Navigate to "Finance > Remittance Processing > Remittance Application > AR Management".
  2. Set search parameters to select desired claim.
  3. Click "Add Action".
  4. Select "Recreate to New Payer" from the drop down within the "Action" field.
  5. Select "Calculate Rate" from the drop down "Amount Type" field.
  6. Do not save.
  7. Navigate to "Finance > Claim/Invoice Processing > Batch Listing > Calculate Rate History".
  8. Note the "Duration" for the desired Billing Processing Log.
  9. On the desired processing log, select "View Details Status" from the "Actions" link.
  10. Review the "Step Duration" for the "Status" that containing "fin.rate_setup done"
  11. Validate the "fin.rate_setup done" does not consume more than 60% of the total "Duration".
Scenario 4: Calculate Rate Performance "fin.rate_setup" - Adjustment/Replacement
Specific Setup:

Requires a claim that can be remitted.

Steps
  1. Navigate to "Finance > Remittance Processing > Remittance Application > AR Management".
  2. Set search parameters to select desired claim.
  3. Click "Add Action".
  4. Select "Adjustment/Replacement" from the drop down within the "Action" field.
  5. Select "Calculate Rate" from the drop down "Amount Type" field.
  6. Do not save.
  7. Navigate to "Finance > Claim/Invoice Processing > Batch Listing > Calculate Rate History".
  8. Note the "Duration" for the desired Billing Processing Log.
  9. On the desired processing log, select "View Details Status" from the "Actions" link.
  10. Review the "Step Duration" for the "Status" that containing "fin.rate_setup done"
  11. Validate the "fin.rate_setup done" does not consume more than 60% of the total "Duration".

Topics
• Finance
ECS-61718 Summary | Details
11.0.0125.02, 11.0.0150
Improved Billing Performance With Calculate Rate
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • AR Management
  • Cash Receipts for Remittance
  • Critical Information
  • Program Enrollment Modifier [ADD]
  • Program Enrollment Modifier Look Up Table
  • All Clients With Security for Reports
  • Report: Invoice Retros
  • Report: Actual Care Days
Scenario 1: Validate Flag "Block Calculate Rate While Mirror Is Running"
Specific Setup:
  • Requires a claim that can be reprocessed.
  • System should be set up to run "Mirror Billing".
Steps
  1. Navigate to "Setup > System > EvolvCS System Setup > System Settings/Preferences".
  2. Check "Block Calculate Rate When Mirror Billing is Running".
  3. Save.
  4. Wait for "Mirror Billing" to run.
  5. Navigate to "Finance > Remittance Processing > Remittance Application > AR Management".
  6. Select desired "Remittance Check"
  7. Set parameters to search for desired claim.
  8. On desired claim, click "Add Action" and select "Resubmit.
  9. Select "Calculate Rate".
  10. Validate a message "There was unexpected error, please try again in a few minutes".
  11. Wait for "Mirror Billing" to complete.
  12. Repeat steps 8 and 9.
  13. Validate desired results are returned.
Scenario 2: Validate Running Calculate Rate While Mirror Billing Is Running
Specific Setup:
  • Requires a claim that can be reprocessed.
  • System should be set up to run "Mirror Billing".
Steps
  1. Wait for Mirror Billing to run.
  2. Navigate to "Finance > Remittance Processing > Remittance Application > AR Management".
  3. Select desired "Remittance Check"
  4. Set parameters to search for desired claim.
  5. On desired claim, click "Add Action" and select "Resubmit.
  6. Select "Calculate Rate".
  7. Validate desired results are returned.
  8. Navigate to "Finance > Claim/Invoice Processing > Batch Listing > Billing Batches Management".
  9. Create a new "Immediate Run".
  10. Validate billing runs and generates desired results.
Scenario 3: Validate Create Mirror Billing Invoice Flag
Specific Setup:
  • Requires a client that has been billed "Facility Placement" and "Invoice" created for the "Facility Placement".
  • Client can also have a "Program Modifier" change that can bill a different rate.
  • Plan/Contract used for billing should be flagged for "Care Day Reporting".
Steps
  1. Navigate to "Client > Client Information > Critical Information > Enrollment Information".
  2. Select desired client.
  3. Add a new "Program Modifier".
  4. Navigate to "Setup > System > EvolvCS System Setup > System Settings/Preferences".
  5. Validate is "Create Mirror Services Billed and Create Mirror Claims and Invoices" is checked.
  6. Wait for mirror billing to process
  7. Navigate to "Finance > Reports > Accounts Payable > Past Invoice Verification".
  8. Set parameters for desired client.
  9. Click "Preview"
  10. Validate the report contains the recent data from the ":Program Modifier" change.
  11. Navigate to "Client > Reports > Finance Reports > Actual Care Days".
  12. Select desired client.
  13. Set desired data parameters.
  14. Click "Preview".
  15. Validate the report returns desired data.

Topics
• Finance • Reports
ECS-61766 Summary | Details
11.0.0100.04, 11.0.0125.01, 11.0.0150
Enhanced Navigation Performance
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Security Schemes
  • Worker Roles Form Set
  • Worker Role for Setups
  • SecurityEvents
Scenario 1: Validate Basic Navigation Access Security
Specific Setup:
  • Client with Service Entry with status "Pending Submission".
  • Staff 1 with "Navigation Scheme" and "Worker Role" that can be modified.
  • Staff 2 with Administration access.
Steps
  1. Log in with Staff 2 from setup.
  2. Validate all navigation headers exist.
  3. Navigate to "Client > Case Management > Service Management > Service Entry".
  4. Select desired client and verify service event can be added/modified/deleted.
  5. Navigate to "Agency Setup > Staff and Security Setup > Navigation Access > Access to Forms".
  6. Select "Navigation Access" for Staff 1.
  7. Deny access to some navigation headers and save.
  8. Navigate to "Agency Setup > Staff and Security Setup > Worker Roles > Security for Events".
  9. Deny add/edit/delete access to service event from step 4.
  10. Log out and log into Staff 1 from setup.
  11. Validate navigation headers from step 7 do not appear.
  12. Navigate to "Client > Case Management > Service Management > Service Entry".
  13. Select desired client and verify service event from step 4 cannot be added/modified/deleted.
  14. Log out and log into Staff 2.
  15. Navigate to "Agency Setup > Staff and Security Setup > Navigation Access > Access to Forms".
  16. Select "Navigation Access" for Staff 1.
  17. Allow access to some navigation headers and save.
  18. Navigate to "Agency Setup > Staff and Security Setup > Worker Roles > Security for Events".
  19. Allow add/edit/delete access to service event from step 4.
  20. Log out and log into Staff 1.
  21. Validate navigation headers from step 7 now display.
  22. Navigate to "Client > Case Management > Service Management > Service Entry".
  23. Select desired client and verify service event from step 4 can now be added/modified/deleted.

Topics
• Agency Setup
ECS-61968 Summary | Details
11.0.0100.05, 11.0.0125.02, 11.0.0150
Assessments Improved Performance
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Select Client
  • Client > Case Management > Service Management > Assessments
  • Assessment Remarks
  • Client Header
  • Program by Client's Service Track and Service
Scenario 1: UI Testing of Test/Assessment Containing All Question Types
Specific Setup:

Test system must have Assessment containing all question types. At least two of these questions must have "Remarks" associated.

  • Pick-list
  • Numeric
  • Narrative
  • Date
  • Single Select with default Answer
  • Single Select without default Answer
  • Multi-Select
  • Multi-Select with NA
Steps
  1. Navigate to "Client > Case Management > Service Management > Assessments".
  2. Select "Client".
  3. Click "Add New" button.
  4. Click "Add Event".
  5. Select the "Test/Assessment" from preconditions.
  6. Enter all required fields.
  7. Select answer for "Pick-list" question.
  8. Enter alphabetic characters in "Numeric" question.
  9. Validate that system will warn you to enter a numeric value.
  10. Enter alphanumeric character in "Numeric" question.
  11. Validate that system will warn you to enter a numeric value.
  12. Enter number in "Numeric" question.
  13. Enter text in "Narrative" question.
  14. Enter Date in "Date" question.
  15. Confirm that "Single Select with default Answer" has appropriate answer selected.
  16. Select different answer on "Single Select with default Answer".
  17. Confirm the default answer is no longer selected.
  18. Confirm that "Single Select without default Answer" has nothing selected.
  19. Select an answer on "Single Select without default Answer".
  20. Select answer on "Multi-Select" question.
  21. Select another answer on "Multi-Select" question.
  22. Confirm that both answers are selected for "Multi-Select" question.
  23. Select answer on "Multi-Select with NA".
  24. Select "NA" on "Multi-Select with NA" question.
  25. Confirm that previously selected answer for "Multi-Select with NA" is no longer selected.
  26. Set "NA Reason".
  27. Click "Remarks" button for first question that includes Remarks.
  28. Enter text in the "Assessment Remarks" form and Save.
  29. Click "Remarks" button for second question that includes Remarks.
  30. Enter text in the "Assessment Remarks" form and Save.
  31. Save the Test/Assessment.
  32. Open the saved Test/Assessment.
  33. Validate that all questions contain the answers as entered.

Topics
• Assessments
ECS-62036 Summary | Details
11.0.0100.05, 11.0.0125.02, 11.0.0150
Billing Performance Enhancement
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Billing Request Payroll Run [ADD]
  • Line of Service
  • FinanceInvoices
  • Agency [EDIT]
  • Payroll Output Type
  • Notepad
Scenario 1: Validate Generating Multiple Billing Request
Specific Setup:
  • Requires services that can be billed in different batches.
  • Scenario works with services that can also generate "Payroll" invoices.
Steps
  1. Navigate to "Finance > Claim/Invoice Processing > Batch Listing > Billing Batches Management".
  2. Click "New Run" and select "Immediate Run".
  3. Fill in required fields to generate desired claims.
  4. Save.
  5. Repeat steps 2 and 3 to generate a few more "Billing Requests".
  6. Click "New Run" and select "Payroll Run".
  7. Fill in required fields
  8. Wait for billing to run.
  9. Refresh.
  10. Validate desired "Claims" have generated.
  11. Validate desired "Payroll" invoices have generated.
Scenario 2: Validate Payroll Run And Generate Output
Specific Setup:
  • Requires a staff that is set up to receive payroll.
  • Requires a client with a service that has been provided by this staff.
  • Requires a payroll rate to be set up to generate an invoice for this service.
Steps
  1. Navigate to "Finance > Claim/Invoice Processing > Batch Listing > Billing Batches Management".
  2. Click "New Run" button and select "Payroll Run".
  3. Fill in required fields to generate desired "Payroll Invoice".
  4. Save.
  5. Start a billing run.
  6. Validate desired "Payroll Invoice" is generated.
Scenario 3: “Process Overnight” Checkbox To Execute An Immediate Billing Request During The Overnight Scheduled Job
Specific Setup:

Client has service(s) that are ready to bill.

Steps
  1. Navigate to "Finance > Claim/Invoice Processing > Batch Listing > Billing Batches Management".
  2. Create a New Billing Run.
  3. Set parameters for the desired run.
  4. Check off "Process Overnight".
  5. Upon completion of overnight/recurring billing job, validate that the request has completed and created claim(s).

Topics
• Agency Setup • Finance
ECS-62100 Summary | Details
11.0.0100.04, 11.0.0125.01, 11.0.0150
EHI Export Download All Files
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Bulk Print Bundle [ADD]
  • Printing Bundle Templates Active
  • EHI Export Filters Subform
  • Bulk Print Bundle [VIEW]
Scenario 1: EHI Export - Download
Steps

Internal testing only.


Topics
• Reports
ECS-62138 Summary | Details
11.0.0100.05, 11.0.0125.02, 11.0.0150
Custom Claim Output
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Critical Information
  • Program Enrollment Modifier [EDIT]
  • Claim 2.0 [EDIT]
  • Claim Output
  • Program Enrollment Modifier [ADD]
  • Program Enrollment Modifier Look Up Table
  • AR Management
  • All Clients With Security Listing by PeopleID
  • Alternative Claim Output
Scenario 1: Custom Invoice Output with Program Enrollment Modifiers
Specific Setup:
  • The desired "Alternative Claim Output Format" is set within "Finance Setup > Agency Setup > Claim Receivers Setup > Receiver General Info".
  • Claim(s) already within a sent batch.
  • User has access to Finance and Finance Setup modules.
Steps
  1. Bill services for a month that contain a "Program Enrollment Modifier".
  2. Midway through the month, add a different "Program Enrollment Modifier" to the client's enrollment record.
  3. Navigate to "Finance > Remittance Processing > Remittance Application > AR Management" and set desired filters to display the previously billed claim(s).
  4. Click the "Add Action" and select "Resubmit" utilizing the amount type of "Calculate Rate".
  5. Save
  6. Wait for the Action Based billing run to complete.
  7. On the Action Based billing run, click on "Actions" and select desired "Custom" output.
  8. Click on "Generate Paper Output".
  9. Validate the "From-To" dates on the output.

Topics
• Client • Finance
ECS-62212 Summary | Details
11.0.0125.02, 11.0.0150
Client Discharge From Agency
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Critical Information
  • Program Enrollment [VIEW]
  • Agency Discharge [EDIT]
Scenario 1: Validate Discharging A Client When Performed In A Different Timezone
Specific Setup:
  • Requires a client that was enrolled into a program by a staff not in a "EST Timezone".
  • Client should also have a billed service same day as enrollment.
Steps
  1. Navigate to "Client > Client Information > Critical Information > Enrollment Information".
  2. Select desired client.
  3. Confirm the "Enrollment" was entered in different timezone than "EST".
  4. Click "Display Menu of Actions" and select "Discharge from Agency".
  5. Set desired "Discharge Date".
  6. Save.
  7. Validate the client is discharged from the agency.

Topics
• Client
ECS-62221 Summary | Details
11.0.0100.05, 11.0.0125.02, 11.0.0150
Claim Details Report
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • All Clients With Security for Reports
  • Report: Claim Details Report
  • Excel Output
Scenario 1: Validate Claim Details Report Excel Output Displays WriteOff Amount
Specific Setup:

Requires claims that have been written off.

Steps
  1. Navigate to "Finance > Reports > Accounts Receivable > Claim Details".
  2. Set desired date range.
  3. Select desired "Report Selection".
  4. Set desired parameters.
  5. Click the "Excel" button.
  6. Validate the excel output contains desired claims.
  7. Validate "Total Write Off" column contains desired amount.

Topics
• Finance • Reports • State Reporting
ECS-62232 Summary | Details
11.0.0100.04, 11.0.0125.01, 11.0.0150
Improved CCD Search
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Client > Client Information > Personal Information > Demographics
  • Query CQN
Scenario 1: Validate "CCD" Information Displays In "CQN"
Specific Setup:
  • CQN-enabled myEvolv environment.
  • User has access to client.
Steps
  1. Navigate to "Client > Case Management > Service Management > Service Entry" and select the desired client.
  2. Select "CQN" from the "Actions" menu.
  3. Set the desired "Provider Name".
  4. Click on the "Search" button.
  5. Select a provider(s) from the "Care Quality Organizations" table.
  6. Click on the "Find Available CCDs" button.
  7. Validate the table is populated.
  8. Click the "Preview CCD" (magnifying glass) button to preview the CCD.
  9. Repeat the test with multiple providers selected.
  10. Validate the table populates.

Topics
• CCD • CQN/HIE
ECS-62368 Summary | Details
11.0.0125.02, 11.0.0150
Resource Family Portal Routing
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • ServicePlanForm
  • ServicePlanList
  • Print Preview
  • Resource Family Member Information Form Set
  • Worker Assignments Foster Home [EDIT]
  • Foster/Adoptive Home Information Form Set
  • Resource Family Members
  • Resource Family Search
  • Profile Scheduled Tasks [ADD]
  • Client (Resource Family Portal)
  • Resource Family Portal -- Tasks
  • Rquirement Supervisor Route
  • HRC/OH Documentation Reqs - Reapproval [VIEW] *SIGNED*
  • HRC/OH Documentation Reqs - Reapproval [VIEW] *APPROVED*
Scenario 1: NX Routing - NYC Treatment Plan Route
Specific Setup:
  • Scenario assumes Routing Conversion has been completed.
  • Requires a treatment plan that is completed and ready to be routed.
  • Requires a treatment plan that is linked to "NYC Treatment Plan Route".
  • Requires at least one staff listed in "Medical Doctors" workgroup to be set up under "Treatment Planning Workgroups".
Steps
  1. Navigate to "Client > Case Management > Plan Development > Planning".
  2. Select desired client.
  3. Open desired treatment plan.
  4. Click "Routing" button.
  5. Validate the "Current Assignee" contains desired staff.
  6. Validate "Routing Timeline" exists with current date/time.
  7. Set "Supervisor" input box to desired staff.
  8. Enter a note into the "Notes" field.
  9. Click "Route".
  10. Log off and log in as staff the event was routed to.
  11. Navigate to "Taskbar > My Homeview > Homeview Launcher > Homeview".
  12. Click "Widgets" button and select "My Routed Task NX" widget.
  13. Validate the event is listed.
  14. Open the event.
  15. Click the "Routing" button.
  16. Validate the "Current Assignee" contains desired staff name.
  17. Validate "Routing Timeline" contains the current history with date/time.
  18. Validate "Approve and Route for MD Approval" tab exists.
  19. Fill in a note and click "Route" button to approve the event.
  20. Validate the event is no longer listed in the widget.
  21. Log off and log in as a staff that is in "Medical Doctors" workgroup.
  22. Navigate to "Taskbar > My Homeview > Homeview Launcher > Homeview".
  23. Click "Widgets" button and select "My Routed Task NX" widget.
  24. Validate the event is listed.
  25. Open the event.
  26. Click the "Routing" button.
  27. Validate the "Current Assignee" contains "Medical Doctors".
  28. Validate "Routing Timeline" contains the current history with date/time.
  29. Validate "Approved By MD" tab exists.
  30. Fill in a note and click "Route" button to approve the event.
  31. Navigate to "Client > Case Management > Plan Development > Planning".
  32. Select desired client.
  33. Open desired treatment plan.
  34. Click "Signatures" button.
  35. Validate "Route for Supervisor Review" signature is listed.
  36. Validate "Approve and Route for MD Approval" signature is listed.
  37. Validate "Approved by MD" signature is listed.
Scenario 2: Resource Family Portal Supervisor Route
Specific Setup:
  • Requires a "Resource Family" event that is linked to "Resource Family Portal Supervisor Route".
  • Resource family should have a "Primary Worker" set.
Steps
  1. Navigate to "Resource Families > Foster/Adoptive Home > Information > Requirements".
  2. Select desired "Resource Family".
  3. Schedule desired event.
  4. In "Resource Family Portal" complete the scheduled event and "Submit To Case Worker".
  5. In "Evolv NX" open the event and click on the "Routing Actions" button.
  6. Validate the event has been routed to the "Primary Worker".
  7. Route the event to "Supervisor".
  8. Log in as the supervisor.
  9. Navigate to "Resource Families > Foster/Adoptive Home > Information > Requirements".
  10. Select desired "Resource Family".
  11. Open the event.
  12. Click on "Routing Actions" and "Approve" the route.

Topics
• Client • Resource Families • Resource Family Portal • Routing • Treatment Plans • Widgets
ECS-62380 Summary | Details
11.0.0075.06, 11.0.0100.04, 11.0.0125.01, 11.0.0150
CCD Style Sheet
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • CCD Inbox
  • Upload HL7 File
  • HL7 Export (CLIENT) [DELETE]
  • Clinical Summary [ADD]
  • CCD Purpose for Clinical Summary with SDK
  • Clinical Summary [EDIT]
  • Clinical Document
  • CCD_Download_form
  • hl7 Log Export (All) [ADD]
  • All People Table
  • HL7 Document Types
  • HL7 Export (CLIENT) [ADD]
  • Query HIE
  • Query CQN
Scenario 1: CCD - CCD Inbox Upload
Specific Setup:
  • CCD file available for upload.
  • User has access to CCD Inbox.
Steps
  1. Navigate to "Taskbar > System Maintenance > CCD Inbox > CCD Inbox".
  2. Click "CCD Upload".
  3. Click "Choose File" and select the desired file.
  4. Click the "Upload" button.
  5. Validate the file contains desired data.
  6. Click the "X" to close and click the "Refresh" button.
  7. Validate the "Date Entered" contains the desired date.
  8. Validate the "Document Type" contains "CCD".
  9. Validate the "Provider From" contains "Manual Upload".
  10. Validate the "Name on Import File" contains the desired name.
Scenario 2: CCD - Validate "Clinical Summary" Generation With The Form "Referrals>Clinical Summary"
Specific Setup:
  • CCD is configured.
  • A client to be used that needs a "Clinical Summary".
Steps
  1. Navigate to "Client > Referrals > Clinical Summary > Clinical Summary".
  2. Select the client.
  3. Add a new "Clinical Summary".
  4. Fill in the form.
  5. Set the "CCD Purpose" to any value.
  6. Check the "Create All CCD Segments".
  7. Click Save.
  8. Edit the record created.
  9. Validate the "Include CCD Section" contains a two buttons under "CCD".
  10. Click the "View CCD" button, the right one.
  11. Validate the summary displays.
  12. Close the form.
  13. Select the "Download CCD" button, the left one.
  14. Validate the file is downloaded.
Scenario 3: CCD - Inbox Exporting - Validate Functionality
Specific Setup:

CCD is configured.

Steps
  1. Navigate to "Taskbar > System Maintenance > CCD Inbox > CCD Inbox".
  2. Click the "Export" button.
  3. Select a Person
  4. For the "HL7 Type" look up table, select "CCD - Continuity of Care Document".
  5. Save the form.
  6. Verify the record is added to the CCD Inbox list.
  7. Select the "View CCD" from the "Actions" button.
  8. Validate the "CCD" opens a new page and is viewable.
  9. Navigate to " Client > Client Information > Health Information > CCD/HL7 Import/Export".
  10. Repeat the above test.
Scenario 4: CCD - Viewing "HIE" From Actions Button On CCD/HL7 Import/Export
Specific Setup:
  • CCD is configured.
  • A client has CCD's to download.
Steps
  1. Navigate to "Client > Client Information > Health Information > CCD/HL7 Import/Export".
  2. Select the client.
  3. Click the "Actions" button and select "HIE".
  4. Click the "Find Available CCD's" button.
  5. Select the "CCD's Available to Download".
  6. Click "Download Selected CCD" button.
  7. View the CCD downloaded.
  8. Validate the CCD displays.
Scenario 5: CCD - Viewing "CQN" From Actions Button On CCD/HL7 Import/Export
Specific Setup:
  • CCD is configured.
  • A client has CCD's to download.
Steps
  1. Navigate to "Client > Client Information > Health Information > CCD/HL7 Import/Export".
  2. Select the client.
  3. Click the "Actions" button and select "CQN".
  4. Click the "Find Available CCD's" button
  5. Select the "CCD's Available to Download".
  6. Click "Download Selected CCD" button
  7. View the CCD downloaded.
  8. Validate the CCD displays.

Topics
• CCD
ECS-62400 Summary | Details
11.0.0125.01, 11.0.0150
CMS 1500 and UB-04
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Claim Output
  • Alternative Claim Output
  • Claims Maintenance Form Set
  • AR Management
  • Cash Receipts for Remittance
  • Claims Submission For Remittance NX [EDIT]
  • Claim Remittance Transactions Subform
  • Billing Request Action Based Run [ADD]
  • Claim 2.0 [EDIT]
  • ContractsRatesSetup
  • Billing Plan Setup NX [EDIT]
Scenario 1: Validate CMS-1500 One Claim Per Page With Multi Service Line Claim
Specific Setup:
  • Requires at least one "Multi Service Line" claim with at least 7 service lines.
  • Requires at least one "Single Service Line" claim.
  • Scenario also works with another "Multi Service Line" claim with 2 service lines.
  • All of the claims are for the same client.
Steps
  1. Navigate to "Finance > Claim/Invoice Processing > Batch Listing > Billing Batches Management".
  2. Click "New Run" and select "Immediate Run".
  3. Fill in required fields to generate desired claims.
  4. Save.
  5. Wait for billing to run.
  6. Open the claim batch.
  7. Create the "CMS-1500" output.
  8. Validate for the "Multi Service Line" claim is on one page and the remaining service lines are on the next page.
  9. Validate the other claims are on their own page.
Scenario 2: Validate Recreate To New Payer Honors ICN Group
Specific Setup:
  • Requires a client with a billed service.
  • Client has a "Benefit Assignment" change were another "Benefit Assignment" is now sequence 1 payer that can bill the service.
  • Both "Plan/Contracts" for the client are under the same "Payer".
  • Both "Plan/Contracts" have the same "ICN Group" set.
Steps
  1. Navigate to "Finance > Remittance Processing > Remittance Application > AR Management".
  2. Select desired "Remittance Check".
  3. Set parameters to search for desired claim.
  4. Add "Denial" to desired claim and add a "Reference Number".
  5. Save.
  6. Add a "Recreate to New Payer" Action.
  7. Select "Calculate Rate".
  8. Save.
  9. Wait for billing to run.
  10. Open the "Resulting New Claim".
  11. Generate the "CMS-1500" output.
  12. Validate it contains desired "Reference number".
  13. Navigate to "Finance Setup > Agency Setup > Claim Receivers Setup > Receiver General Info".
  14. Select desired "Receiver".
  15. Select "UB-04" as the claim output.
  16. Save.
  17. Navigate to "Finance > Claim/Invoice Processing > Batch Listing > Billing Batches Management".
  18. Open the desired billing run.
  19. Generate the "UB-04" output.
  20. Validate it contains desired "Reference Number".

Topics
• Finance • Finance Setup
ECS-62466 Summary | Details
11.0.0125.01, 11.0.0150
DSR Service Entry Screen
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • dsr_ServiceEntry
  • Treatment Plan 2 Event Link DSR NX Subform
Scenario 1: Validate DSR Service Entry In NX
Specific Setup:
  • Requires a treatment plan that is set up to provide "DSR Services".
  • DSR Services should contain "DSR Treatment Plan Link" SubForm.
  • Requires various clients that have a completed and approved "Treatment Plan w/DSR Services".
Steps
  1. Navigate to "Taskbar > DSR Service Entry > DSR > DSR Service Entry".
  2. Select desired "Program" and "Facility".
  3. Click "Apply Filters".
  4. Validate all of the clients and service events are listed.
  5. Validate "Save" and "Cancel" button are disabled.
  6. Check desired event checkbox.
  7. Validate Dates are auto-populated with the same date from the filter.
  8. Validate Start Time is auto-populated with the current time.
  9. Fill in all required fields.
  10. Check the desired action in the "Treatment Plan Link SubForm" and fill in required fields.
  11. Check a second event and fill in all required fields.
  12. Validate "Save" button is enabled.
  13. Click "Save" button.
  14. Validate the event saves and the "Event Link" is visible to view the saved event.
  15. Click on the "Event Link".
  16. Validate it contains desired information.
  17. Close the event.
  18. Validate the #/# for Days/Weeks/Months text has gone up to account for the event just entered.
  19. Click on "View History".
  20. Validate the history information contains the date event was entered and the action information from the "Treatment Plan Link SubForm".

Topics
• Client • DSR • Setup
ECS-62472 Summary | Details
11.0.0125.01, 11.0.0150
Holiday Dosing Schedules For Dispensing
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Agency Holiday Dates - B2 Subform
  • Holiday Schedule - Dispensing [EDIT]
  • Agency [EDIT]
  • Holiday Scheduling Rules
  • Client > Client Information > Health Information > Dispensable Medications-Active
  • Setup > System > EvolvCS System Setup > System Settings/Preferences
  • Agency Setup > Agency > Agency > Agency Information
  • Holiday Scheduling Monthly Dose Rules
  • Client > Client Information > Health Information > Medications
Scenario 1: Holiday Schedule Dispensing - Validate The Specific Facility Changes The Dispense Schedule For Preexisting Medication Orders - Holiday Schedule Rules is "NEXT"
Specific Setup:
  • A client exists that belongs to a facility and program that the holiday is set up for.
  • Client one has the day of the holiday set to be a "Take Home" and the day holiday as a scheduled "Take Home".
  • Client two has the day of the holiday as a "Clinic Visit" and the day after the holiday as a "Take Home"
  • The Agency Setting for "Holiday Scheduling Rules" is set to the code "NEXT" re-schedule clinic does to the following day.
Steps
  1. Navigate to "Agency Setup > Agency > Agency > Holiday Schedule - Dispensing".
  2. Select the Program and Facility for the holiday to be scheduled.
  3. Add the holiday date.
  4. Save the record.
  5. Navigate to "Client > Client Information > Health Information > Medications".
  6. Select "Client One". He has the "Take Home" the day of the holiday and the day after.
  7. Edit the medication order.
  8. Locate the "Daily Dosage" section.
  9. Validate the schedule remained the same.
  10. Redo the test with "Client Two". He has the schedule of "Clinic Visit" the day of the holiday, and "Take Home" the day after.
  11. Validate his schedule becomes a "Take Home" on the day of the holiday and a "Clinic Visit" the day after.
Scenario 2: Holiday Schedule Dispensing - Validate The Specific Facility Changes The Dispense Schedule For Preexisting Medication Orders - Holiday Schedule Rules is "Previous"
Specific Setup:
  • A client exists that belongs to a facility and program that the holiday is set up for.
  • The client has the day before the holiday as a scheduled "Take Home".
  • The client has the day of the holiday set up as a "Clinic Visit".
  • The Agency Setting for "holiday scheduling rules is set to the code "Previous" re-schedule clinic does to the previous day.
  • The medication order was set up prior to the holiday.
Steps
  1. Navigate to "Agency Setup > Agency > Agency > Holiday Schedule - Dispensing".
  2. Select the Program and Facility for the holiday to be scheduled.
  3. Add the holiday date.
  4. Save the record.
  5. Navigate to "Client > Client Information > Health Information > Medications".
  6. Select the client that has the day of the holiday scheduled as a "Clinic Visit".
  7. Edit the medication order.
  8. Locate the "Daily Dosage" section.
  9. Validate the schedule for the date Before the holiday displays "Clinic Visit".
  10. Validate the schedule for the day of the holiday displays "Take Home".
Scenario 3: Holiday Schedule Dispensing - Validate Medication Order Schedule Change For Preexisting Orders -Agency Setting "Holiday Scheduling Rules for Monthly Doses", "Previous" and "Next"
Specific Setup:
  • Two Agencies exist for dispensing. They will be named "Agency1" and "Agency2".
  • "Agency1" will have the Agency Setting for "Holiday Scheduling Rules for Monthly Doses" is set to "Previous"
  • "Agency2" will have the Agency Setting for "Holiday Scheduling Rules for Monthly Doses" is set to "Next"
  • Two clients will exist, one in "Agency1" named "Client1" the second in "Agency2" named "Client2"
  • Both clients have a medication order with schedule type of monthly. Both clients will be scheduled as a clinic visit the date of the holiday.
  • The holiday for the Program/Facility is not set up.

.

Steps
  1. In "Agency1", testing the monthly "Previous" parameter.
  2. Navigate to "Agency Setup > Agency > Agency > Holiday Schedule - Dispensing".
  3. Select the Program and Facility for the holiday to be scheduled.
  4. Add the holiday date.
  5. Save the record.
  6. Navigate to "Client > Client Information > Health Information > Medications".
  7. Select "Client1"
  8. Edit the medication order.
  9. Locate the "Daily Dosage" section.
  10. Validate the holiday has no scheduled dispense on it.
  11. Validate the schedule is modified to the day and date before the holiday and displays as a "Clinic Visit".
  12. In "Agency2" testing the monthly "Next" parameter.
  13. Redo the test above using "Client2".
  14. Validate the holiday displays no scheduled dispenses.
  15. Validate the day and date after the holiday display the scheduled "Clinic Visit".
Scenario 4: Holiday Schedule Dispensing - Dispense Schedule For Preexisting Medication Orders - Holiday Schedule Rules is "None"
Specific Setup:
  • The agency "Holiday Scheduling Rules" are set to "None".
  • At least 3 clients exist with medication order of the following types.
  • Client one will have a schedule that consist of a "Take Home" then a "Clinic Visit". This client will be named "NoneThCv".
  • Client two will have a schedule that consists of a "Take Home" and Take Home". This client will be named "NoneThTh".
  • Client three will have a schedule that consists of a "Clinic Visit", and a "Clinic Visit". This client will be named "NoneCvCv"
  • The holiday will fall on the first schedule day on the above clients.
Steps
  1. Navigate to "Agency Setup > Agency > Agency > Holiday Schedule - Dispensing".
  2. Select the Program and Facility for the holiday to be scheduled.
  3. Add the holiday date.
  4. Save the record.
  5. Navigate to "Client > Client Information > Health Information > Medications".
  6. Select the "NoneThCv".
  7. Validate the schedule remains the same, "Take Home", and "Clinic Visit".
  8. Select the "NoneThTh" client.
  9. Validate the schedule remains the same.
  10. Select the "NoneCvCv" client.
  11. Validate the "Clinic Visit" is changed to a "Take Home".
  12. On all the schedules validate the remaining visiting type on the schedules remain the same.
  13. Delete the Holiday entered.
  14. Validate all the schedules return to what they were prior to the holiday.

Topics
• Dispensing • Medication Orders
ECS-62553 Summary | Details
11.0.0125.02, 11.0.0150
Mirror Billing
Scenario 1: Validate Mirror Billing Run Completes
Specific Setup:
  • Available billing requests to process.
  • "Time to run recurring billing job" setup under "Setup > System > EvolvCS System Setup > System Settings/Preferences".
Steps
  1. Wait for Mirror Billing appointed time.
  2. Navigate to "Finance > Claim/Invoice Processing > Batch Listing > Billing Processing History".
  3. Refresh the page.
  4. Validate billing run automatically kicked off and completed successfully.
  5. Click "Actions > View Job Steps".
  6. Validate steps 4-6 contain "mirror".

Topics
• Finance • Setup
ECS-62578 Summary | Details
11.0.0100.05, 11.0.0125.02, 11.0.0075.07, 11.0.0150
Dispensing Screen Performance Improvements
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Taskbar > Attendance Check In/Out > Check In/Out > Front Desk Daily Check In
  • Medication Dispensing
  • Dispense
  • Agency > Inventory Management > Container Management > Container Transactions
  • Inventory Container
  • Container Transactions [View]
  • Client > Client Information > Health Information > Medication Administration
  • Return
  • Return Dose
  • Return Dose - Alert
  • Select Client
  • Medication Dispensing - Exception
  • Medication Dispensing - Exception Order - Change Dose
  • Medication Order Exception
  • Dispensation Programs by Client
  • Inventory Drug by Program
  • Type of Dose For Dispensing
  • Medication Dispensing- Record Bottle Return
  • Medication Dispensing -Inventory
  • Mount Inventory
  • Medication Dispensing - Inventory
  • Alert
  • Inventory Container Management Form Set
  • FrontDeskCheckIn
  • Medication Order [ADD]
  • Staff Service Providers - Program/Site/Workgroup
  • Medication Dispensing Schedule Type Filtered
  • Prepour
  • Client > Client Information > Health Information > Medications
  • Client > Client Information > Health Information > Dispensable Medications-Active
  • Agency Setup > Other Setups > Turnstiles > Peripherals
  • Peripherals [Edit]
  • Medication Dispensing - Spill Destroy
  • Medication Dispensing - Spill Destroy Dose
  • Medication Dispensing - Client - Dispense
  • Message - Client has major restrictions
  • MedicationDispenseQueue
  • Methadone Dispensing Queue
  • Agency [EDIT]
  • Dispensation Facilities
Scenario 1: Dispense Screen - Returning Liquid Medication Dispensed - Inventory Container is Available To Be Used
Specific Setup:
  • A client will have a dispensed dose.
  • The dispense that occurred was from liquid inventory.
  • The Inventory Container is available to be used.
  • Access to "Agency > Inventory Management > Container Management > Container Transactions".
  • Access to "Client > Client Information > Health Information > Medication Administration".
Steps
  1. Navigate to "Taskbar > Attendance Check In/Out > Check In/Out > Front Desk Daily Check In".
  2. Click on the "Dispense" button.
  3. Select the client to have the dose returned.
  4. Select the "Return" Menu Item.
  5. A listing of the dispenses will display.
  6. Select the line item and click "Return".
  7. A message box will display.
  8. Validate the wording contains accurate dose amount, date, and lot and container the dose come out of.
  9. Enter the reason.
  10. Save the form.
  11. Click the "Dispense" menu item.
  12. Validate the dispense that was returned is available to be dispensed.
  13. Exit out of the dispensing screen.
  14. Navigate to "Agency > Inventory Management > Container Management > Container Transactions".
  15. Select the container that the dispense was returned to.
  16. Validate the "Transaction Type" of "Return To Inventory" exists for the dispense that was returned.
  17. Navigate to "Client > Client Information > Health Information > Medication Administration".
  18. Validate the dose that was returned indicates "Not Administered".
Scenario 2: Dispense - Validate Returning PrePours Displays Container
Specific Setup:
  • A client has been handed out the poured dose.
  • The medication the client medication order uses is mounted.
Steps
  1. Navigate to "“Taskbar > Attendance Check In/Out > Check In/Out > Front Desk Daily Check In.”
  2. Click on the "Dispense" button.
  3. Select the client in the precondition.
  4. Return the dose the client was given.
  5. Validate when the container displays one time.
  6. Validate the container information is accurate.
  7. Close the form.
Scenario 3: Dispense - "Bulk Prepour" - Validate "Exception Dose" , "Change Dose" Functions
Specific Setup:
  • A client will exist that has doses to be modified is not at the maximum dose count and has doses to be poured.
  • A client will exist that has dose count at maximum value, and has no doses to be poured.
  • The parameters entered for the filter will display the clients needed.
  • The medications are mounted that will match the drug type.
Steps
  1. Click the "Search" button.
  2. The client in the precondition will display in the "Clients Ready For Prepour" section.
  3. Click on the client with the maximum doses met This is the client that has no doses left to pour.
  4. Validate the little diamond icon in on the client.
  5. Validate all there are green check marks next to all the doses displayed.
  6. Click on the "Exception" button.
  7. Validate the "Exception" pop up window displays.
  8. Validate the doses will display and there is no "Change" dose option.
  9. Validate the only option is to "Add Dose".
  10. Click Close.
  11. Select the client that is not at the maximum dose count.
  12. Validate the diamond icon displays.
  13. Validate the client has "Scheduled" status doses on the right window.
  14. Click the "Exceptions" button.
  15. Validate the "Change" option exists for the doses scheduled.
  16. Click the "Change" button for a dose that can be changed.
  17. Validate the "Change Dose" form displays.
  18. Change the amount to a different value.
  19. Change the "Dose Type" to the other selection. Example, If this is a "Clinic Visit" change to "Take Home" etc.
  20. Enter a "Reason" of any type.
  21. Click Save.
  22. Validate the record is changed to the new values on the "Exception" window.
  23. Click "Close" in the exception window.
  24. Validate the "Clients Ready For Prepour" right window updates with the changed values.
  25. Click "Search" to refresh the form.
  26. Validate the values are still to what they were changed to.
Scenario 4: Dispense - "Bulk Prepour" - Validate "Exception Dose" , "ADD Dose" Functions
Specific Setup:
  • A client will exist that has doses to be modified is not at the maximum dose count and has doses to be poured.
  • A client will exist that has dose count at maximum value, and has no doses to be poured.
  • The parameters entered will display the clients needed.
  • The medications are mounted that will match the drug type.
Steps
  1. Click the "Search" button.
  2. The client in the precondition will display in the "Clients Ready For Prepour" section.
  3. Click on the client with the maximum doses met This is the client that has no doses left to pour.
  4. Validate the little diamond icon in on the client.
  5. Validate all there are green check marks next to all the doses displayed.
  6. Click on the "Exception" button.
  7. Validate the "Exception" pop up window displays.
  8. Click "Add Dose".
  9. Validate the "Medication Order Exception [ADD]" form displays.
  10. Add the exception dose. This feature has not changed. When adding, the "Inventory Drug" will be identical to the medication displaying from the search.
  11. Click "Save".
  12. Validate the added record displays on the "Exception" form.
  13. Click "Close".
  14. Validate the record count for the maximum "Doses" column has increased by one.
  15. Validate the "Green Check Mark" is no longer displaying.
  16. On the right display the dose added will be displayed.
  17. Validate the data is accurate to what was entered.
  18. Validate there is no "Green Check Mark" next to the row just added.
  19. Validate the "Time Dispensed" is blank.
  20. Validate the "Dispensed by" is blank.
  21. Select the client that is not at the maximum dose count.
  22. Validate the diamond icon displays.
  23. Validate the client has "Scheduled" status doses on the right window.
  24. Click "Exception".
  25. Add a new record.
  26. Save the record.
  27. Validate the maximum dose count is increased.
  28. Validate the right window displays the record added.
  29. Validate the status is "Scheduled".
  30. Validate the "Time Dispensed" is blank.
  31. Validate the "Dispensed By" is blank.
  32. Click the "Search" button to refresh the form.
  33. Validate the two clients still display the added records.
Scenario 5: Dispense - "Bulk Prepours" - Validate "Returning Doses" Functions
Specific Setup:
  • A client that has had all the doses for the parameters entered at no more pours.
  • The medication to return is mounted.
  • The medication was poured out of the container that is mounted.
  • The "Search" list has been generated for the "Bulk Prepours".
Steps
  1. Select the client from the "Search" list generated.
  2. Note the amount in the container.
  3. Validate the maximum pours to do is at the full amount. Example, the doses will show 5 of 5.
  4. Validate the "Doses" display a green check mark.
  5. Click the "Return" button.
  6. Validate the "Return" doses popup box displays with the doses that can be returned.
  7. Click "Return" on one of the line items.
  8. Validate the "Return Dose" form displays.
  9. Validate the information on the form is the dose that was chosen.
  10. Enter a reason.
  11. Click "Save".
  12. Validate the item no longer displays as a "Return" on the "Return" form.
  13. Close the "Return" Form.
  14. Validate the client row no longer is at the max doses poured/dispense. It will be one less than when this process started.
  15. Validate the green check mark no longer displays.
  16. Validate the "Status" of the dose for the returned item displays "Scheduled".
  17. Click "Search" to refresh the form.
  18. Validate the return still displays accurately.
  19. Validate the amount in the container has increased by the returned amount.
Scenario 6: Dispense -Validate the “Bottle Return” Count Displays on Client Section
Specific Setup:
  • A client will exist that has outstanding "Take Home" containers.
  • The containers are mounted that will allow the client to be selected.
Steps
  1. Navigate to "Taskbar > Attendance Check In/Out > Check In/Out > Front Desk Daily Check In".
  2. Select the client that will have the containers to be returned.
  3. On the dispensing form validate under the client picture there is wording indicating "Current Bottles" followed by a value.
  4. Select the "Bottle Return" button.
  5. Validate the count that displays is equal to the count under the client picture.
  6. Return one bottle.
  7. Validate the dispense screen displays the new "Current Bottle" value, and that it is accurate.
  8. Click "Bottle Return" button.
  9. Validate the "Current Bottles" is identical to what displays under the client picture.
  10. Set the bottle return value so the quantity will be "-1", and add a reason.
  11. Validate an "Alert" displays indicating "You have entered a "Bottles Return" value which will result in a negative number of bottles out."
  12. Click "Continue".
  13. Validate the form displays and the system did not remove or add any containers.
  14. Enter a "-1" value for the "Bottles Returned".
  15. Validate an "Increase Bottles Check Out" message displays.
  16. Validate the message indicates " You have entered a negative amount. This will INCREASE the number of bottles checked out to this client. Do you wish to continue.".
  17. Click "No".
  18. Validate the count did not increase or decrease.
  19. Repeat the process and click "Yes".
  20. Validate the field under the client picture "Current Bottles" increased by the value entered.
  21. Click "Bottle Return".
  22. Set the value so when completed no outstanding containers will exist, and add a note.
  23. Validate the "Current Bottles" indicates zero.
  24. Click "Bottle Return".
  25. Validate the "Current Bottles" is at zero.
  26. Enter an "alpha character" value for the "Bottles Returned".
  27. Click "Save".
  28. Validate the Alert Message: "A numeric 'Bottles Returned' value must be present." displays.
  29. Click the "Continue" button.
  30. Enter an "alpha character" followed by a "number" value for the "Bottles Returned".
  31. Click "Save".
  32. Validate the Alert Message: "A numeric 'Bottles Returned' value must be present." displays.
  33. Click the "Continue" button.
  34. Enter a "number" and an "alpha character" value for the "Bottles Returned".
  35. Click "Save".
  36. Validate the Alert Message: "A numeric 'Bottles Returned' value must be present." displays.
  37. Click "Continue".
  38. Validate no values change after the incorrect values are entered.
  39. Click "Cancel".
Scenario 7: MultiMed Calculation - Dispensing - Validation Dispensing Of Three Medication Sizes Functions - Tablets
Specific Setup:
  1. Set up clients and Inventory to allow dispensing the below amounts. In this example these values were used.
  2. Three tablet sizes will exist on the system with inventory received for them.
  3. 2 mg tablets - scoreable into two sections of 1 mg each.
  4. 8 mg tablets - scoreable into 2 sections of 4 mg each.
  5. 12 mg tablets - one section.
  6. A client will exist for the following mg amounts. The below is how the tablets will be divided up.
  7. 12mg: 1x12mg tablet.
  8. 14mg: 1x12 + 1x2.
  9. 16mg: 2x8.
  10. 2mg: 1x2.
  11. 1mg: 0.5x2.
  12. 3mg: 1x2 + 0.5x2.
  13. 13mg: 1x12 + 0.5x2.
  14. 17mg: 1x12 + 2x2 + 0.5x2.
  15. 23mg: 1x12 + 1x8 + 1x2 + 0.5x2.
  16. The 3 container sizes will be mounted when dispensing occurs.
Steps
  1. Navigate to "Taskbar > Attendance Check In/Out > Check In/Out > Front Desk NX".
  2. Note the starting container number amounts.
  3. Dispense each client in the precondition.
  4. Validate the container number amounts decrease appropriately based off tablet amounts dispensed.
  5. Navigate to "Agency > Inventory Management > Container Management > Container Transactions".
  6. Select each container that was indicated in the sizes used.
  7. Validate client has a corresponding entry in the container with the amount used for the dispense.
  8. Repeat the process above for each of the mg amounts in the precondition.
Scenario 8: Dispense Screen - Validate "Medication Name" On The Medication Order Details Window
Specific Setup:
  • Medications need to be mounted in the inventory for Medication Dispensing.
  • Medication Order needs to be created in order for it to show in Medication Dispensing.
Steps
  1. Navigate to "Taskbar > Attendance Check In/Out > Check In/Out > Front Desk NX".
  2. Click the "Dispense" button.
  3. In the Medication Dispensing form, click "Continue".
  4. Click the "Client" tab.
  5. Search and select "client1".
  6. Validate the information listed in the medication order is listed in the "Medication Order" table.
  7. Click "Close".
  8. Search and select "client2".
  9. Validate the first medication displays.
  10. Scroll down the medication order section.
  11. Validate the second medication order display.
Scenario 9: Multi Meds - Returning Tablet Inventory
Specific Setup:
  • Client one has been dispensed a dose from 1 tablet size.
  • Client two has been dispensed a dose from 2 tablet sizes.
  • Client three has been dispensed a dose from 3 tablet sizes.
  • The three tablet sizes will be mounted.
Steps
  1. Navigate to "Taskbar > Attendance Check In/Out > Check In/Out > Front Desk Daily Check In".
  2. Select the client to return the dose to.
  3. Click the "Return" button.
  4. A listing of dispenses will display.
  5. Double click the "Return" button in the "Return" window.
  6. A "Return Dose" window will display.
  7. Validate on the one container test only 1 line displays.
  8. Validate on the two container test 2 line items display.
  9. Validate on the three containers 3 line items display.
  10. Validate the lines contain the container information.
  11. Fill in any other required fields.
  12. Save the information.
  13. Click the "Dispense" button.
  14. Validate the "Dispense" displays on the dispensing screen.
  15. Exit the dispensing window.
  16. Navigate to the "Agency > Inventory Management > Container Management > Container Transactions".
  17. Validate for each container returned to, the client name displays and the correct amount exists.
  18. Navigate to "Client > Case Management > Health Information > Medication Administration".
  19. Select the client.
  20. Validate dose line representing the dose returned, displays one time and has an "Outcome" of "Not Administered".
Scenario 10: Dispense - User Defined Pump Cleaning Duration for the Pump
Specific Setup:
  • The "Ivek DC 10" Pump is being used and is set up as an "Available Device."
  • Access to "Agency Setup > Other Setups > Turnstiles > Peripherals" to configure the pump.
  • The pump cleaning process will be done.
Steps
  1. Navigate to "Agency Setup > Other Setups > Turnstiles > Peripherals."
  2. Select the pump that will be modified.
  3. Set the "How Long To Clean?" parameter to a value of "10." The value is in seconds.
  4. Save the form.
  5. Navigate to "Taskbar > Attendance Check In/Out > Check In/Out > Front Desk Daily Check In."
  6. Click the "Dispense" button.
  7. Select the "Clean" Button on the pump device.
  8. Validate the pump cleans for the duration entered. Start the timing when the pump starts.
  9. Repeat the process above with a desired time value.
  10. Validate the pump cleans for that duration.
  11. Repeat the process with values zero and negative.
  12. Validate about a 3-second cleaning occur.
  13. Repeat the process and clear the value entered and save.
  14. Validate about a second cleaning occurs.
Scenario 11: Dispense - "Bulk Prepour" - Validate "Spill" Functions
Specific Setup:
  • A client is displaying with the "Bulk Prepour" parameters entered.
  • The client has at least 2 doses poured already.
  • The containers the pours came from are known.
  • The "Spill" functionality will be similar to "Spill" functionality when doing a normal dispense.
Steps
  1. Select the client on the search list generated.
  2. Click the "Spill/Destroy" button.
  3. Select "Spill" for the dose that will be spilled.
  4. Validate the "Spill/Destroy" popup displays.
  5. Enter a reason.
  6. Click "Save".
  7. Validate the dose does not display on the "Spill/Destroy" selection form.
  8. Close the form.
  9. Validate the right window shows the dose as scheduled.
  10. Validate the :"Time Dispensed" is blank.
  11. Validate the "Dispensed By" is blank.
  12. Navigate to "Agency > Inventory Management > Container Management > Container Transactions".
  13. Select the container the dose originally was poured from.
  14. Validate there the spill record is found for the client.
Scenario 12: Dispense- "Maximum Number of Consecutive Missed Doses Allowed" at the Agency Level
Specific Setup:
  • Set the “Maximum Number of Missed Doses Allowed” to null / blank at "Agency Setup > Agency > Agency > Agency Information".
  • Uncheck “Override Agency Dispense Settings” at "Agency > Service Locations > Sites/Residentials > General Information" for a test facility.
  • Must have at least 1 client with an active medication order.
  • Client must be enrolled at the test facility.
  • Client must have missed at least one dose of medication.
  • Must have medication mounted to the test turnstile for the medication order.
Steps
  1. Navigate to "Taskbar > Attendance Check In/Out > Check In/Out > Front Desk Daily Check In".
  2. Click the "Dispense" button.
  3. Click the "Client" tab of Medication Dispensing.
  4. Search and select the client from the setup.
  5. Validate a warning message displays and contains the following content: "Major Restriction: Dispense blocked due to consecutive missed doses of {Name of Medication Order drug}."
Scenario 13: myAM Front Desk Dispensing Queue - Lobby View -Validate Original Listing View Functions
Specific Setup:
  • Agency Setup > Agency > Agency > Agency Information - Show First Name + Last Initial On Dispensing is not check marked.
  • Agency Setup > Agency > Agency > Agency Information a logo exists and is set to the left.
  • At least 5 clients exist in the queue.
  • A t least two facilities that have a queue. The first will have at least 5 clients. The second will have at least one client on the list.
  • A Logo Exists for the agency.
  • The Windows Turnstiles are not set up/inactive, this location is " Agency Setup > Other Setups > myAM Window Turnstile > Window Turnstile Setup".
Steps
  1. Navigate to "Taskbar > Attendance Check In/Out > Check In/Out > myAM Front Desk Dispensing Queue".
  2. Validate the facility is the facility with the clients.
  3. Click on the "View Lobby" button.
  4. Validate a pop up window displays "A new Version of the Lobby Interface is available but you must first configure turnstile windows".
  5. Click "OK".
  6. Validate a window displays displaying a client list.
  7. Validate the window contains the logo on the top of the page.
  8. Validate under the "Logo" is the "Welcome to" with the facility name.
  9. Validate the facility name is accurate to what was chosen.
  10. Validate the "Waiting Room" section contains the "Order Of Clients" and the "ID" values.
  11. Validate the "Order of Clients" reflects the order in the form.
  12. Click on the view lobby window and validate it can be moved around the desktop.
  13. In the queue, move the bottom client up on the list.
  14. Wait up to "20" seconds" and validate the order in the window updates automatically.
  15. Validate the "Last Updated at" date and time stamp reflect the last time the form was updated.
  16. Validate the "Waiting Room" only displays the "Order" and "Client ID".
  17. Move the queue window to the side so the application is accessible.
  18. Change the facility to the second facility.
  19. Click the "View Lobby" button
  20. Validate a second window appears and displays the queue for the second facility.
  21. Monitor the "Last Updated" date and time stamp updates.
  22. Close the windows.
  23. Navigate to "Agency Setup > Agency > Agency > Agency Information".
  24. Check the "Show First Name + Last Initial On Dispensing".
  25. Save the form.
  26. Navigate to "Taskbar > Attendance Check In/Out > Check In/Out > myAM Front Desk Dispensing Queue".
  27. Repeat the steps above.
  28. Validate on the "Waiting Room" listing the "Client ID", and "Client Name", last name first initial display.
  29. Navigate to "Agency Setup > Agency > Agency > Agency Information".
  30. Remove the logo.
  31. Log out and back into the system.
  32. Repeat the above tests.
  33. Validate the Logo is not displaying.

Topics
• Dispensing • Inventory • Medication Orders • myAM
ECS-62615 Summary | Details
11.0.0100.05, 11.0.0125.02, 11.0.0150
837 Claim Output
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Receiver Information X12 Submissions [EDIT]
  • Finance > Claim/Invoice Processing > Batch Listing > Billing Batches Management
  • Claim 2.0 [EDIT]
  • Claim Output
Scenario 1: Validate Override Code 59 Modifier Outputs On Claims
Specific Setup:
  • Requires a client with three different services provided on the same day.
  • All of the services are billable.
Steps
  1. Navigate to "Finance Setup > Agency Setup > Claim Receivers Setup > Receiver Setup X12".
  2. Select desired "Receiver".
  3. Check "Submit Duplicate 59/76 Override Code"
  4. Save.
  5. Navigate to "Finance > Claim/Invoice Processing > Batch Listing > Billing Batches Management".
  6. Click "New Run".
  7. Select "Immediate Run".
  8. Fill in required fields to generate desired claims.
  9. Save.
  10. Wait for billing to run.
  11. Generate the 837 Output.
  12. Validate for the first claim SV1 segment does not contain "59 Modifier".
  13. Validate for the second claim SV1 segment does contain "59 Modifier".
  14. Validate for the third claim SV1 segment does contain "59 Modifier".
Scenario 2: Validate Override Code 76 Modifier Outputs On Claims
Specific Setup:
  • Requires a client with three of the same service provided on the same day.
  • All of the services are billable.
Steps
  1. Navigate to "Finance Setup > Agency Setup > Claim Receivers Setup > Receiver Setup X12".
  2. Select desired "Receiver".
  3. Check "Submit Duplicate 59/76 Override Code"
  4. Save.
  5. Navigate to "Finance > Claim/Invoice Processing > Batch Listing > Billing Batches Management".
  6. Click "New Run".
  7. Select "Immediate Run".
  8. Fill in required fields to generate desired claims.
  9. Save.
  10. Wait for billing to run.
  11. Generate the 837 Output.
  12. Validate for the first claim SV1 segment does not contain "76 Modifier".
  13. Validate for the second claim SV1 segment does contain "76 Modifier".
  14. Validate for the third claim SV1 segment does contain "76 Modifier".

Topics
• Finance
ECS-62641 Summary | Details
11.0.0100.05, 11.0.0125.02, 11.0.0150
Authorization Service Bundles
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Authorization Details - Client/Finance Bills [ADD]
  • Billing Service Bundles
  • Authorization Details - Client/Finance Bills [EDIT]
  • AR Management
  • Cash Receipts for Remittance
  • Claims Submission For Remittance NX [EDIT]
  • All Clients With Security Listing by PeopleID
  • Claim 2.0 [EDIT]
Scenario 1: Validate Claim Links To Authorization Service Bundle When Using Resubmit With Calculate Rate
Specific Setup:
  • Requires a claim that is linked to an "Authorization".
  • Authorization should be set up to use "Authorization Service Bundle".
Steps
  1. Navigate to "Finance > Remittance Processing > Remittance Application > AR Management".
  2. Select desired check.
  3. Set parameters to search for desired claim.
  4. Add "Denial" status.
  5. Click "Add Action".
  6. Select "Resubmit.
  7. Select "Calculate Rate".
  8. Validate the desired service is returned.
  9. Validate the "Authorization" cell contains the desired "Authorization".
  10. Save.
  11. Wait for billing to run.
  12. Open the resulting claim.
  13. Validate it linked to the desired "Authorization".

Topics
• Finance • Widgets
ECS-62724 Summary | Details
11.0.0100.05, 11.0.0125.02, 11.0.0150
Occurrence Based Rates
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • ContractsRatesSetup
  • Payment Rate - Incident Based [EDIT]
  • Payment Rate Details - Placement Subform
  • Payment Rate Header - Incident [ADD]
  • Type of Rates
  • Rate-Plan Link - Sub Subform
  • Plans/Contracts by Payer and Receiver
  • Payment Rate - Incident Based [ADD]
  • Rate Methods
  • System Triggers
  • Procedure Codes for Payments
  • Billing Rate Header - Incident Based [ADD]
  • Billing Rate - Incident Based [ADD]
  • Billing Rate Details - Incident Subform
  • Procedure Codes for Billing
  • Procedure Codes [ADD]
  • FinanceInvoices
  • Form Set
  • Critical Information
  • Billing Batch Claims Review
  • Billing Batches Management - Response Required
Scenario 1: Create AR Rate - Occurrence
Steps
  1. Navigate to "Finance Setup > Payer/Contract/Rates Setup > Payer/Contract/Rates Setup > Billing Rates (A/R)".
  2. Select "Payer".
  3. Select "New Rate" and "Create New Rate".
  4. Select "Occurrence Based".
  5. Populate required fields and save "Rate Header".
  6. Add a "Rate History", populating required fields, save.
  7. Validate rate created with active history.
Scenario 2: Create Occurrence Based Invoices
Specific Setup:
  • Payer is configured for Occurrence based Expense Rates.
  • Client is enrolled in Program and has Benefit Assignment.
Steps
  1. Navigate to "Finance > Claim/Invoice Processing > Batch Listing > Billing Batches Management".
  2. Create new "Billing Request" using Payer/Client as parameters.
  3. Upon completion of "Billing Execution Interval", validate invoices created.
Scenario 3: Create Occurrence Based Claims
Specific Setup:
  • Payer is set up for Occurrence based rates.
  • Client is enrolled in Program and has Benefit Assignment.
Steps
  1. Navigate to "Finance > Claim/Invoice Processing > Batch Listing > Billing Batches Management".
  2. Create a new "Billing Request" for Client from preconditions.
  3. Upon completion of "Billing Execution Interval", confirm Occurrence based claims created.

Topics
• Finance • Finance Setup
ECS-62734 Summary | Details
11.0.0125.02, 11.0.0150
Recreate To New Payer Action
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • AR Management
  • Cash Receipts for Remittance
  • Claim 2.0 [EDIT]
  • All Clients With Security Listing by PeopleID
  • Claims Maintenance NX Form Set
  • Claim Submission 2.0 [EDIT]
  • Billing Request Action Based Run [ADD]
Scenario 1: Validate Recreate To New Payer Action
Specific Setup:
  • Requires a client with a billed service.
  • Client must have a new "Primary Benefit Assignment" the service can be rebilled to.
Steps
  1. Navigate to "Finance > Remittance Processing > Remittance Application > AR Management".
  2. Select desired remittance.
  3. Set parameters to search for desired claim.
  4. Add a "Denial" status.
  5. Click "Add Action"
  6. Under "Action" select "Recreate To New Payer".
  7. Validate "Submit To" field only the new "Primary" payer is listed.
  8. Save.
  9. Click on the balance button to expand the claim details.
  10. Validate the "Resulting Claim" starts with "00000###".
  11. Wait for billing to run.
  12. Refresh the "AR Management" screen.
  13. Click on the balance button to expand the claim details.
  14. Validate the "Resulting Claim" is a new claim number i.e "######-cl-#####".
  15. Click on the "Resulting Claim".
  16. Open the "Billing Batch".
  17. Validate the resulting claim is captured in an "Action Based Billing Run".
Scenario 2: Validate Bulk Calculate Rate with Recreate to New Payer Multiple Claims
Steps
  1. Navigate to "Billing Batches Management" screen and Click "New Run".
  2. Select "Action Based Run".
  3. Set desired "Run Description" and select "Recreate to New Payer" as the action.
  4. Set desired date ranges for billing run.
  5. Limit billing run to desired test client.
  6. Run billing and allow to complete.
  7. Validate that the action-based batch returned the expected number of claims to the correct payer/plan.
  8. Mark the batch sent.
  9. Using the claim number hyperlink, view accounting information for one of the claims.
  10. Validate that expected GL transactions were written.
  11. Mark batch not sent and then delete the test action based billing run.
  12. Navigate to "Finance > Remittance Processing > Remittance Application > AR Management" and clear any prior filters
  13. Click to expand "Search Parameters".
  14. Set "Client" to your test client.
  15. Check "Include No Remit Claims".
  16. Check "Action Indicated but Not Performed".
  17. Click "Search".
  18. Validate that your test claims for your test client are returned.
  19. Validate that the balance of the claims is set to 0.00
  20. Click to view actions for one of the test claims.
  21. Click "View More" to see the full timeline for the test claim.
  22. Validate that "Bulk Action (Not Performed): Recreate to New Payer" is present on the timeline.
  23. Click "View Filters" and then click "Clear All" to clear all filters on "Finance > Remittance Processing > Remittance Application > AR Management" screen.
Scenario 3: Validate Recreate To New Payer On Rate Linked To Multiple Services
Specific Setup:
  • Requires a client with a billed service.
  • Client must have a new "Primary Benefit Assignment" the service can be rebilled to.
  • Rate Link on the "Benefit Assignment " is linked to multiple services within different programs.
Steps
  1. Navigate to "Finance > Remittance Processing > Remittance Application > AR Management".
  2. Select desired remittance.
  3. Set parameters to search for desired claim.
  4. Add a "Denial" status.
  5. Click "Add Action"
  6. Under "Action" select "Recreate To New Payer".
  7. Validate "Submit To" field only the new "Primary" payer is listed.
  8. Save.
  9. Click on the balance button to expand the claim details.
  10. Validate the "Resulting Claim" starts with "00000###"
  11. Wait for billing to run.
  12. Refresh the "AR Management" screen.
  13. Click on the balance button to expand the claim details.
  14. Validate the "Resulting Claim" is a new claim number i.e "######-cl-#####".
  15. Click on the "Resulting Claim".
  16. Open the "Billing Batch".
  17. Validate the resulting claim is captured in an "Action Based Billing Run".

Topics
• Finance • Finance Setup
ECS-62853 Summary | Details
11.0.0125.02, 11.0.0150
Creating New Staff Profile
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Staff Information Form Set
  • Staff Listing - Agency Employees (By People ID)
  • Staff with Security [EDIT]
  • Staff-Site Link Subform
  • Staff Programs Subform
  • Staff-Worker Role Link Subform
  • Staff Workgroups Enrollment Subform
  • Staff - Service Link Subform
  • Person Information No Anonymous [ADD]
  • New Staff [ADD]
  • Staff-By-Jobtitles
  • Staff-Services Link Subform
  • Staff - By Jobtitles
Scenario 1: Staff Profile Copy Wizard
Specific Setup:
  • Staff user must have access to add new users.
  • Existing staff with values user to copy.
Steps
  1. Click "New" in the Staff Search within "Agency > Staff & Security > Staff Information > Staff Profiles with Security".
  2. Check off the field "Enable Staff Copy". This will enable the "Staff Person Copied" field.
  3. Enter the desired staff person to be copied from.
  4. Validate the Sub-Forms and their values from the staff entered in step 2 is copied.

Staff Information:

a. Job Title

Worker Profile:

a. Supervises Self

b. Supervisor

c. Managing Offices (Sub‐Form)

User Access:

a. Navigation Access

b. Incident Worker Role

c. Can Access All Incidents

d. Can Access Sensitive Incidents

Programs and Worker Roles Worth with:

a. All Programs

b. Programs (Sub‐Form)

c. All Worker Roles

d. Worker Roles (Sub‐Form)

Services:

a. All Services

b. Limited to only services selected (Sub‐Form)

Enrollment into Workgroups:

a. Enrollment/Workgroup (Sub‐Form)

Navigation Preferences:

a. Personalize Navigation Settings

b. Is Navigation Docked

c. Interface Color Scheme

d. Load Last Loaded Form

e. Module

f. Sub‐Module

g. Form Set

h. Form Set Member

i. Display Most visited

j. Most Visited Maximum # of items to display

k. Most visited # of days to be considered

l. Most Recent Maximum # of items to display

m. Display Favorites

n. Display Labels of Navigation Buttons

o. Display Module Icons

p. Prevent Alert Pane from Automatically Opening

Scenario 2: Staff Profile Copy Wizard – Modifications
Specific Setup:
  • Staff user must have access to add new users.
  • Existing staff with values user to copy.
Steps
  1. Click "New" in the Staff Search within "Agency > Staff & Security > Staff Information > Staff Profiles with Security".
  2. Check off the field "Enable Staff Copy". This will enable the "Staff Person Copied" field.
  3. Enter the desired staff person to be copied from.
  4. Click " Finish" to save the entry.
  5. Validate modifications can be made to newly created staff.
Topics
• Staff