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Order Code Load/Update Utility via Micromedex

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Import multiple drug codes from the Micromedex Red Book database. The Micromedex Red Book database includes information used for drug-to-drug interactions, drug-to-allergy warnings, drug-to-disease checking, and client education monographs.

  • The order code load/update process takes into account myAvatar Order Entry order codes that are mapped from the First Databank database to the Micromedex Red Book database.
  • If clinical screening is available and the Send Message To All Terminals When Screening Database Out of Date registry setting is enabled, an alert displays on the RADplus 2010 banner screen indicating the screening database needs to be updated. Use the Order Code Load/Update Utility Via Micromedex Red Book Database and the Allergen Code Load/Update Utility Via FDB Database forms to update the database.
  • If myAvatar Order Entry 2015 Update 7 is installed, the Order Code Load/Update Utility Via Micromedex Red Book Database process is modified so that the NDC that is used to define an Order Entry order code is the NDC with the earliest add date in the Red Book database. This functionality should reduce the occurrence of 'Invalid NDC' messages during clinical screening that are due to using an NDC that was recently added to the Red Book database (but not yet included in the CKO interaction database) as the representative NDC for an myAvatar Order Entry order code. 
  • If Guardiant is used with myAvatar Order Entry, a background process will run once a day to check for out-of-date data in the Micromedex database being used. If the process detects an out-of-date condition, Guardiant will periodically send an alert to Netsmart until the out-of-date condition is resolved.

Prerequisites:

  • Install the Micromedex Update module.
  1. Go to: Avatar Order Entry > Order Entry System Definitions > Order Code Load/Update Utility Via Micromedex Red Book Database
  2. In the Load Micromedex Red Book Database section, enter the full path for the location where the the Micromedex Red Book database will be stored.
  3. Click Load Micromedex Red Book Database.
  4. In the Order Code Load/Update Via Micromedex Red Book Database section, select the order type that will be assigned to the uploaded order codes.
  5. For the Define New Generated Order Codes As Formulary field, select Yes to define new order codes as formulary.
  6. In the Define New Generated Order Codes As Deactivated field, select Yes to define new imported order codes as deactivated.
  7. For the Generate Separate Order Codes For Brand Name Items field, select whether to generate separate order codes. If Yes is selected, the Include Generic Name (Parenthetically) Within Order Code Description For Brand Name Entries - For Example: TYLENOL (ACETAMINOPHEN) field and the Include Branded Generics field are enabled and required.
    Once the choices for the three fields Generate Separate Order Codes For Brand Name Items, Include Branded Generics, and Include Generic Name (Parenthetically) Within Order Code Description For Brand Name Entries - For Example: TYLENOL (ACETAMINOPHEN) are made, the same choices should be used for all subsequent runs of the load/update process. Failure to use the same choices will result in duplications with slightly different descriptions.
  8. For the Include Branded Generics field, select whether to include brand name generic drugs.
  9. For the Include Generic Name (Parenthetically) Within Order Code Description For Brand Name Entries - For Example: TYLENOL (ACETAMINOPHEN) field, select whether to include the generic name for brand name drugs.
  10. If making changes to an order code setup, click Change Processing Options to submit edits made to the order code loading.
  11. Click Create/Update Order Codes to file changes to order codes.
  12. Click Print Audit Report For Latest Load/Update Process to view a report of information on the last order code upload.
  13. Click Submit.