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Avatar SF 2024 Quarterly Release 2024.01 Acceptance Tests

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Update 1 Summary | Details
2024 Update installation
Scenario 1: Validate Upgrading Avatar SF 2023 to 2024 is successful when 2023.04.00 is loaded
Specific Setup:
  • Avatar SF 2023.04.00 is loaded.
Steps
  1. Open the "Product Updates" form.
  2. Select the appropriate [Namespace] from the Application dropdown list
  3. Click [Select Update/Customization Pack].
  4. Browse to the location for the updates and select the Update 1.
  5. Click [OK] on the "File Upload Complete" window.
  6. Click [Review Update/Customization Pack Contents].
  7. Verify Update 1 is included.
  8. Click [Install Update/Customization Pack].
  9. Click [OK] when the install completes.
  10. Click [Close Form].
Topics
• Upgrade • NX
Update 2 Summary | Details
Progress Note Correction - Note filed with the 'Clinical Quality Indicator
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Progress Notes (Group and Individual)
  • Progress Note Corrections
  • Site Specific Section Modeling (CWS)
Scenario 1: Progress Note Corrections - Validating reverted progress note for the new service with 'Clinical Quality Indicators'
Specific Setup:
  • Registry Setting:
  • The 'Enable VTSR' registry setting is set to 'Y'.
  • The 'Avatar CWS->System Maintenance->Progress Notes->->->Include Clinical Quality Indicators for Billing' registry setting is set to 'Y'.
  • Clinical Quality Code Configuration:
  • Desired CPT code is set up for the specific service code. Note the CPT code and service code.
  • Site Specific Section Modeling:
  • Progress Notes (Group and Individual) - Individual Progress Notes
  • Prompt Definition - Select Draft Note To Edit
  • Exclude from Data Collection Instrument- No
  • Admission:
  • An existing client is identified, or a new client is admitted. Note the client id, admission program, client name.
  • Practitioner:
  • An existing practitioner is identified to be used. Note the practitioner's id/name.
Steps
  1. Open the 'Progress Notes (Group and Individual)' form.
  2. Select desired client from the 'Select Client' field.
  3. Select 'New Service' from the 'Progress Note For' field.
  4. Select desired note type from the 'Note Type' field.
  5. Enter desired note in the 'Notes Field' area.
  6. Enter desired practitioner in the 'Practitioner'.
  7. Enter desired date in the 'Date Of Service' field.
  8. Select desired code from the 'Service Charge Code' field.
  9. Select desired entries from the 'Clinical Quality Indicators' field.
  10. Select 'Final' from the 'Draft/Final' field.
  11. Click [File Note].
  12. Validate the 'Progress Notes' dialogue contains 'Note filed'
  13. Click [No] on the 'Form Return' dialogue.
  14. Open the 'Crystal Report' or any other SQL data viewer tool.
  15. Locate to the CWS name space.
  16. Query the 'SELECT * FROM SYSTEM.cw_patient_notes'.
  17. Verify the 'date_of_service', 'PATID', 'clinical_quality_code', 'clinical_quality_value', 'draft_final_code' and 'draft_final_value' displays correct data.
  18. Close the report.
  19. Open the 'Progress Note Corrections' form.
  20. Select desired client from the 'Client ID' field.
  21. Select desired episode from the 'Episode Number' field.
  22. Click [Select Note to Correct].
  23. Select desired note from the 'Select Note To Correct' listbox.
  24. Click [OK].
  25. Select desired option from the 'Reason for Correction' dropdown list.
  26. Enter desired comments in the 'Comments' field.
  27. Select 'Revert Final Note to Draft' from the 'Correction Action' field.
  28. Select desired value from the 'Delete Service' field.
  29. Click [Submit].
  30. Validate the Form Return dialog contains 'Progress Note Corrections has completed. Do you wish to return to form.
  31. Click [No].
  32. Open the 'Progress Notes (Group and Individual)' form.
  33. Select desired client from the 'Select Client' field.
  34. Select desired draft note from the 'Select Draft Note To Edit' dropdown list.
  35. Validate the 'Draft' option is selected in the 'Draft/Final' field.
  36. Select 'New Service' from the 'Progress Note For' field.
  37. Select desired note type from the 'Note Type' field.
  38. Enter desired note in the 'Notes Field' area.
  39. Enter desired practitioner in the 'Practitioner'.
  40. Enter desired date in the 'Date Of Service' field.
  41. Select desired code from the 'Service Charge Code' field.
  42. Select desired entries from the 'Clinical Quality Indicators' field.
  43. Select 'Final' from the 'Draft/Final' field.
  44. Click [File Note].
  45. Validate the 'Progress Notes' dialogue contains 'Note filed'
  46. Click [No] on the 'Form Return' dialogue.
  47. Open the 'Crystal Report' or any other SQL data viewer tool.
  48. Locate to the CWS name space.
  49. Query the 'SELECT * FROM SYSTEM.cw_patient_notes'.
  50. Verify the 'date_of_service', 'PATID', 'clinical_quality_code', 'clinical_quality_value', 'draft_final_code' and 'draft_final_value' displays correct data.
  51. Close the report.
Topics
• Progress Note Corrections • NX
Update 3 Summary | Details
State Forms - NY PAS
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Client Discharge Report (PAS 45N)
  • NYS PAS Form Submission File Creation
  • State Form Dictionary Setup
  • Admission (Outpatient)
  • Diagnosis
  • Client Admission Report (PAS 44N)
  • Discharge
  • Crisis Episode Client Admission/Discharge Report (PAS 46N)
Scenario 1: Client Discharge Report (PAS 45N) - NYS PAS Form Submission File Creation
Specific Setup:
  • User Definition:
  • Include 'Client Discharge Report (PAS 45)' in 'Chart View'.
  • Facility Defaults:
  • The 'Output Path On Server For Electronic Files' field is set to the location where the output files are stored. Note the path.
  • Program Maintenance: Identify a substance abuse program.
  • State Form Dictionary Setup:
  • Set up desired program(s).
  • Select State Form = New York State Client Admission Report (PAS 44N).
  • Select State Form Data Element = Program No. (10001).
  • State Form Text Value = desired value. Note the value.
  • Client:
  • A new client is admitted to the program identified above. Note client's id / admission date.
  • The diagnosis record is created for the client.
  • The 'Client Admission Report (PAS 44) has been filed.
  • The client has been discharged.
Steps
  1. Open the form 'Client Discharge Report (PAS 45N)'.
  2. Select desired client.
  3. Select the desired episode.
  4. Validate that the following fields have been added to the form: 'Was MAT Offered by this Program During this Treatment Episode?' and 'Was MAT Prescribed by this Program During this Treatment Episode?'.
  5. If 'No' is selected in 'Was MAT Offered by this Program During this Treatment Episode?', the 'Was MAT Prescribed by this Program During this Treatment Episode?' field is disabled.
  6. If 'Yes' is selected in 'Was MAT Offered by this Program During this Treatment Episode?', the 'Was MAT Prescribed by this Program During this Treatment Episode?' field is enabled and required,
  7. If 'No' is selected in 'Was MAT Prescribed by this Program During this Treatment Episode?', the 'Addiction Medication Used field defaults to 'None'.
  8. If 'Declined' is selected in 'Was MAT Prescribed by this Program During this Treatment Episode?', the 'Addiction Medication Used field defaults to 'None'.
  9. If 'Yes' is selected in 'Was MAT Prescribed by this Program During this Treatment Episode?', the 'Addiction Medication Used field will contain no predefined values and user can select items.
  10. Add data to all required fields and to desired optional fields.
  11. Submit the form.
  12. Close the form.
  13. Open the 'NYS PAS Form Submission File Creation' form.
  14. Populate the 'Provider ID No' with up to 5 digits.
  15. Set the 'Filter By PRU Number' field to 'No'.
  16. Select the month of discharge for the client identified above in the 'Month to report' field.
  17. Set the 'Re-Send Records Previously Sent' field to 'Yes'.
  18. Click [Create File].
  19. Verify the system displays all the records for the client for which the 'Client Discharge Report (PAS 45N)' form is filed.
  20. If desired, review the file created in the Facility Defaults output path and return to the form.
  21. Populate the 'Provider ID No' with up to 5 digits.
  22. Set the 'Filter By PRU Number' field to 'Yes'.
  23. 'Set the 'PRU Selected By' field to 'PRU'.
  24. Select the desired PRU value.
  25. Select the month of discharge for the client identified above in the 'Month to report' field.
  26. Set the 'Re-Send Records Previously Sent' field to 'Yes'.
  27. Click [Create File].
  28. Verify the system displays all the records for the client for the selected PRU number and for that program the 'Client Discharge Report (PAS 45N)' form is filed for the client.
  29. If desired, review the file created in the Facility Defaults output path and return to the form.
  30. Close the form.
Scenario 2: Crisis Episode Client Admission/Discharge Report (PAS 46N) - NYS PAS Form Submission File Creation
Specific Setup:
  • Facility Defaults:
  • The 'Output Path On Server For Electronic Files' field is set to the location where the output files are stored. Note the path.
  • State Form Dictionary Setup:
  • Set up desired programs.
  • Select State Form = New York State Client Admission Report (PAS 44N)
  • Select State Form Data Element = Program No. (10001)
  • State Form Text Value = desired value. Note the value.
  • Admission:
  • A new client is admitted in a program identified above.
  • Diagnosis:
  • The diagnosis record is created for the client.
  • Client Admission Report (PAS 44N):
  • Client admission report is filed for the clients admitted above.
  • Note the value of the ‘HIV Status Code’ field.
  • Discharge: Discharge the client.
  • Client Discharge Report (PAS 45N):
  • Client discharge report is filed for at least one client. Note the client id.
Steps
  1. Open the ‘Crisis Episode Client Admission/Discharge Report (PAS 46N)’ form.
  2. Enter the client in the ‘Select Client’ field matching the client used in the ‘Client Admission Report (PAS 44N)’ and 'Client Discharge Report (PAS 45N)' form.
  3. Select the same episode from the ‘Episode’ drop down list field as used in the ‘Client Admission Report (PAS 44N)’ form and 'Client Discharge Report (PAS 45N)' form.
  4. Verify that the value in the ‘HIV Status Code’ field is ‘Known to be Positive’ matches the value filed in the ‘Client Admission Report (PAS 44N)’ form.
  5. Populate all the required fields and any desired optional fields.
  6. Submit the form.
  7. Open the 'NYS PAS Form Submission File Creation' form.
  8. Populate the 'Provider ID No' with up to 5 digits.
  9. Set the 'Filter By PRU Number' field to 'No'.
  10. Select the month of admission for the clients identified above in the 'Month to report' field.
  11. Set the 'Re-Send Records Previously Sent' field to 'Yes'.
  12. Click [Create File].
  13. Verify the system displays all the records for the client for which the 'Client Admission Report (PAS 44N)', 'Client Discharge Report (PAS 45N)' and 'Crisis Episode Client Admission/Discharge Report (PAS 46N)' forms are filed.
  14. Set the 'Filter By PRU Number' field to 'Yes'.
  15. Set the 'PRU Selected By' field to 'PRU'.
  16. Select desired 'PRU'.
  17. Select the month of admission for the clients identified above in the 'Month to report' field.
  18. Set the 'Re-Send Records Previously Sent' field to 'Yes'.
  19. Click [Create File].
  20. Verify the system displays all the records for the client for the selected PRU number.
  21. Populate the 'Provider ID No' with up to 5 digits.
  22. Set the 'Filter By PRU Number' field to 'Yes'.
  23. Set the 'PRU Selected By' field to 'Program'.
  24. Select one of the programs identified in the setup section.
  25. Select the month of admission for the clients identified above in the 'Month to report' field.
  26. Set the 'Re-Send Records Previously Sent' field to 'Yes'.
  27. Click [Create File].
  28. Verify the system displays all the records for the client for the selected Program.
  29. Close the form.
Topics
• Client Discharge Report (Pas 45N) • NX • Crisis Episode Client Admission/Discharge Report (PAS 46N)
Update 4 Summary | Details
State Form - State of Illinois
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Admission (Outpatient)
  • State of Illinois DHS/DASA Pharmacy System
  • State of Illinois DHS/DASA Pharmacy System File Generation
Scenario 1: State of Illinois DHS/DASA Pharmacy System
Specific Setup:
  • The test system is enabled for state of Illinois processing.
  • Two clients are selected for entry in the 'State of Illinois DHS/DASA Pharmacy System' form ("Client A" & "Client B"),
Steps
  1. Open the 'State of Illinois DHS/DASA Pharmacy System' form.
  2. Select "Client A" in 'Client ID'.
  3. Select the 'Episode'.
  4. Validate that the following fields are required: 'Patient ID/RIN', 'Medication Type', 'Clinic', and 'Patient Consent'.
  5. Enter data for the required fields, and desired optional fields. Select 'Yes' in 'Patient Consent'.
  6. Click [File].
  7. Click [OK].
  8. Remain in the form.
  9. Select "Client B" in 'Client ID'.
  10. Select the 'Episode'.
  11. Enter data for the required fields, and desired optional fields. Select 'No' in 'Patient Consent'.
  12. Click [File].
  13. Click [OK].
  14. Close the form.
  15. Open the 'DHS/DASA Pharmacy System File Generation'.
  16. Enter the desired date in the 'Monday's Date' field.
  17. Enter the desired value in the 'Provider Number' field.
  18. Select the desired values in the 'Clinic' field.
  19. Enter the desired value in the 'Filename' field.
  20. Enter the desired value in the 'Filepath' field.
  21. Click [File].
  22. Click [OK].
  23. Click [Generate].
  24. Click [OK].
  25. Close the form.
  26. Open the file that was generated in the 'Filepath' location.
  27. Validate that "Client A" has one row of data that contains a "Y" in position 351.
  28. Validate that "Client B" has one row of data that contains an "N" in position 351.
  29. Close the file.
  30. Open the 'State of Illinois DHS/DASA Pharmacy System' form.
  31. Select "Client A" in 'Client ID'.
  32. Select the 'Episode'.
  33. Validate that the following fields are required: 'Transaction Type', 'Monday's Date', 'Patient ID/RIN', 'Medication Type', 'Clinic', and 'Patient Consent'.
  34. Enter data for the required fields, and desired optional fields. Select 'No' in 'Patient Consent'.
  35. Click [File].
  36. Click [OK].
  37. Remain in the form.
  38. Select "Client B" in 'Client ID'.
  39. Select the 'Episode'.
  40. Enter data for the required fields, and desired optional fields. Select 'Yes' in 'Patient Consent'.
  41. Click [File].
  42. Click [OK].
  43. Close the form.
  44. Open the 'DHS/DASA Pharmacy System File Generation'.
  45. Enter the desired date in the 'Monday's Date' field.
  46. Enter the desired value in the 'Provider Number' field.
  47. Select the desired values in the 'Clinic' field.
  48. Enter the desired value in the 'Filename' field.
  49. Enter the desired value in the 'Filepath' field.
  50. Click [File].
  51. Click [OK].
  52. Click [Generate].
  53. Click [OK].
  54. Close the form.
  55. Open the file that was generated in the 'Filepath' location.
  56. Validate that "Client A" has two rows of data and both rows contain a "N" in position 351.
  57. Validate that "Client B" has two rows of data and both rows contain a "Y" in position 351.
  58. Close the file.
Topics
• State Forms
Update 5 Summary | Details
State Form Configuration Grid
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Product Updates (PM)
  • State Form Configuration Grid
Internal Test Only
Topics
• State Forms • State Form Configuration Grid
Update 6 Summary | Details
GA ASO Response File
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Product Updates (PM)
Internal Test Only
Topics
• State Forms • NX
Update 7 Summary | Details
State Reporting - New York
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Discharge
  • Crisis Episode Client Admission/Discharge Report (PAS 46N)
  • Admission (Outpatient)
  • Diagnosis
  • State Form Dictionary Setup
  • Client Admission Report (PAS 44N)
  • Client Discharge Report (PAS 45N)
  • NYS PAS Form Submission File Creation
Scenario 1: Crisis Episode Client Admission/Discharge Report (PAS 46N) - Field validation
Specific Setup:
  • State Form Dictionary Setup:
  • Set up a program - Any existing program.
  • Select State Form = New York State Client Admission Report (PAS 44N)
  • Select State Form Data Element = Program No. (10001)
  • State Form Text Value - Desired value. Note the value.
  • Admission:
  • An existing client is identified, or a new client is created. Note the client id, admission program and admission date.
  • Diagnosis:
  • Client has a ‘Diagnosis’ record.
  • Discharge:
  • Client has a ‘Discharge’ record one or two days after the admission date.
Steps
  1. Open "Crisis Episode Client Admission/Discharge Report (PAS 46N)" for the client.
  2. Verify the 'First Two Letters Of Last Name At Birth' contains only letters and does not contain any special characters.
  3. Verify the 'First Two Letters Of Current Last Name' contains only letters and does not contain any special characters.
  4. Validate that the following fields have been removed from the form: 'NYSID', 'CJ Consent Date', and 'CJ Consent Revoke Date'.
  5. Validate that the following additional fields have been added to the form: 'Transgender', 'Asian Origin', and 'Pacific Origin'.
  6. Validate that the following fields have been added to the form: 'Was MAT Offered by this Program During this Treatment Episode?' and 'Was MAT Prescribed by this Program During this Treatment Episode?'.
  7. If 'No' is selected in 'Was MAT Offered by this Program During this Treatment Episode?', the 'Was MAT Prescribed by this Program During this Treatment Episode?' field is disabled.
  8. If 'Yes' is selected in 'Was MAT Offered by this Program During this Treatment Episode?', the 'Was MAT Prescribed by this Program During this Treatment Episode?' field is enabled and required,
  9. If 'No' is selected in 'Was MAT Prescribed by this Program During this Treatment Episode?', the 'Addiction Medication Used field defaults to 'None'.
  10. If 'Declined' is selected in 'Was MAT Prescribed by this Program During this Treatment Episode?', the 'Addiction Medication Used field defaults to 'None'.
  11. If 'Yes' is selected in 'Was MAT Prescribed by this Program During this Treatment Episode?', the 'Addiction Medication Used' field will contain no predefined values and user can select items.
  12. Fill out all required fields, and desired optional fields.
  13. Click [File Form].
  14. Click [OK].
  15. Close the form.
  16. Open "Crisis Episode Client Admission/Discharge Report (PAS 46N)" for the client.
  17. Validate that the form displays the submitted data.
Scenario 2: Client Discharge Report (PAS 45N) - NYS PAS Form Submission File Creation
Specific Setup:
  • Facility Defaults:
  • The 'Output Path On Server For Electronic Files' field is set to the location where the output files are stored. Note the path.
  • Program Maintenance: Identify a substance abuse program.
  • State Form Dictionary Setup:
  • Set up desired program(s).
  • Select State Form = New York State Client Admission Report (PAS 44N).
  • Select State Form Data Element = Program No. (10001).
  • State Form Text Value = desired value. Note the value.
  • Client:
  • A new client is admitted to the program identified above. Note client's id / admission date.
  • The diagnosis record is created for the client.
  • The 'Client Admission Report (PAS 44) has been filed.
  • The client has been discharged.
Steps
  1. Open the form "Client Discharge Report (PAS 45N)".
  2. Select desired client.
  3. Select the desired episode.
  4. Validate that the following fields have been added to the form: 'Was MAT Offered by this Program During this Treatment Episode?' and 'Was MAT Prescribed by this Program During this Treatment Episode?'.
  5. If 'No' is selected in 'Was MAT Offered by this Program During this Treatment Episode?', the 'Was MAT Prescribed by this Program During this Treatment Episode?' field is disabled.
  6. If 'Yes' is selected in 'Was MAT Offered by this Program During this Treatment Episode?', the 'Was MAT Prescribed by this Program During this Treatment Episode?' field is enabled and required,
  7. If 'No' is selected in 'Was MAT Prescribed by this Program During this Treatment Episode?', the 'Addiction Medication Used field defaults to 'None'.
  8. If 'Declined' is selected in 'Was MAT Prescribed by this Program During this Treatment Episode?', the 'Addiction Medication Used' field defaults to 'None'.
  9. If 'Yes' is selected in 'Was MAT Prescribed by this Program During this Treatment Episode?', the 'Addiction Medication Used' field will contain no predefined values and user can select items.
  10. Add data to all required fields and to desired optional fields.
  11. Submit the form.
  12. Close the form.
  13. Reopen the "Client Discharge Report (PAS 45N)" form and validate that the data displays correctly.
  14. Close the form.
  15. Open the 'NYS PAS Form Submission File Creation' form.
  16. Populate the 'Provider ID No' with up to 5 digits.
  17. Set the 'Filter By PRU Number' field to 'No'.
  18. Select the month of discharge for the client identified above in the 'Month to report' field.
  19. Set the 'Re-Send Records Previously Sent' field to 'Yes'.
  20. Click [Create File].
  21. Verify the system displays all the records for the client for which the 'Client Discharge Report (PAS 45N)' form is filed.
  22. If desired, review the file created in the Facility Defaults output path and return to the form.
  23. Populate the 'Provider ID No' with up to 5 digits.
  24. Set the 'Filter By PRU Number' field to 'Yes'.
  25. 'Set the 'PRU Selected By' field to 'PRU'.
  26. Select the desired PRU value.
  27. Select the month of discharge for the client identified above in the 'Month to report' field.
  28. Set the 'Re-Send Records Previously Sent' field to 'Yes'.
  29. Click [Create File].
  30. Verify the system displays all the records for the client for the selected PRU number and for that program the 'Client Discharge Report (PAS 45N)' form is filed for the client.
  31. If desired, review the file created in the Facility Defaults output path and return to the form.
  32. Close the form.
Topics
• Crisis Episode Client Admission/Discharge Report (PAS 46N) • NX • Client Discharge Report (Pas 45N)
Update 8 Summary | Details
State Form - Kansas AIMS
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Product Updates (PM)
  • State Form Configuration Grid
Internal Test Only
State Form - Kansas AIMS
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Product Updates (PM)
  • State Form Configuration Grid
Internal Test Only
State forms - Kansas AIMS
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Product Updates (PM)
  • State Form Configuration Grid
Internal Test Only
Topics
• State Forms • NX
2023 Update 27 Summary | Details
SQL Table
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Product Updates (PM)
Internal Test Only
Root System Codes
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Product Updates (PM)
Internal Test Only
Topics
• State Forms
 

Avatar_SF_2024_Quarterly_Release_2024.01_Details.csv