Avatar SF 2023 Update 12

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Product Update Form Description

The field 'Mental Retardation/Developmental Disability' on form 'Client Admission Report (PAS 44N)' and 'Chart View' terminology has been updated to 'Intellectual Disability/Developmental Disability' for New York State reporting changes.

Included Updates

3, 4, 8, 10, 11

Required Updates

None

Details

NEW1 CHANGED0 FIXED0

New (1)

AV-83112 Details \| User Acceptance Tests Client Admission Report (PAS 44N) The field 'Mental Retardation/Developmental Disability' on form 'Client Admission Report (PAS 44N)' and 'Chart View' terminology has been updated to 'Intellectual Disability/Developmental Disability' for New York State reporting changes. Value Added: Field name changes meet state requirements	Topics • NX • State Forms

Acceptance Tests

AV-83112 Summary | Details

Client Admission Report (PAS 44N)

Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:

Admission (Outpatient)
Client Admission Report (PAS 44N)
Client Admission Report (PAS 44N)
Diagnosis
NYS PAS Form Submission File Creation
State Form Dictionary Setup

Scenario 1: Client Admission Report (PAS 44N) - NYS PAS Form Submission File Creation

Specific Setup:

Facility Defaults:
The 'Output Path On Server For Electronic Files' field is set to the location where the output files are stored. Note the path.
State Form Dictionary Setup:
Set up three programs. Note the programs/PRU selected in this field.
Select State Form = New York State Client Admission Report (PAS 44N)
Select State Form Data Element = Program No. (10001)
State Form Text Value - Desired value. Note the value.
Admission:
Three new clients are admitted in the programs identified above. Two of them are admitted in the different programs but the PRU is same for the program and one of them admitted in the program which is different from the previous two and the PRU is also different. Note the client id/name, admission date, admission program.
Diagnosis:
The diagnosis record is created for the clients.

Steps

Open the 'Client Admission Report (PAS 44N)' form.
Select a client in the ‘Select Client’ field.
Select an episode from the ‘Episode’ drop down list field.
Verify that ‘HIV State Code’ field is disabled and set to ‘Unknown’.
Populate all required fields.
Populate the ‘ID Consent Date’ field.
Verify that ‘HIV Status Code’ is now enabled and required, with any existing value cleared.
Set ‘HIV Status Code’ to ‘Known to be Negative’.
Populate the ‘ID Consent Revoke Date’ field.
Verify that ‘HIV Status Code’ is disabled and defaulted to ‘Unknown’.
Clear the ‘ID Consent Revoke Date’ field.
Verify that ‘HIV Status Code’ is enabled and required, with any existing value cleared.
Clear the ‘ID Consent Date’ field.
Verify that ‘HIV Status Code’ is disabled and defaulted to ‘Unknown’.
Populate the ‘ID Consent Date’ field.
Set ‘HIV Status Code’ to ‘Known to be Positive’.
Submit the form.
Open the ‘Client Discharge Report (PAS 45N)’ form.
Enter the client in the ‘Select Client’ field matching the client used in the ‘Client Admission Report (PAS 44N)’ form.
Select the same episode from the ‘Episode’ drop down list field as used in the ‘Client Admission Report (PAS 44N)’ form.
Verify that the value in the ‘HIV Status Code’ field is ‘Known to be Positive’, matching the value filed in the ‘Client Admission Report (PAS 44N)’ form.
Populate all required fields.
Submit the form.
Open the 'NYS PAS Form Submission File Creation' form.
Populate the 'Provider ID No' with up to 5 digits.
Set the 'Filter By PRU Number'=No.
Select the month of admission for the clients identified above in the 'Month to report' field.
Set the 'Re-Send Records Previously Sent?'=Yes.
Click [Create File].
Verify the system displays all the records for the client for which the 'Client Admission Report (PAS 44N)' form is filed.
Populate the 'Provider ID No' with up to 5 digits.
Set the 'Filter By PRU Number'=Yes.
PRU Selected By=PRU
Select one of the PRU number created in the setup section where two programs are assigned to same PRU.
Select the month of admission for the clients identified above in the 'Month to report' field.
Set the 'Re-Send Records Previously Sent?'=Yes.
Click [Create File].
Verify the system displays all the records for the client for the selected PRU number and for that program the 'Client Admission Report (PAS 44N)' form is filed for the client.
Populate the 'Provider ID No' with up to 5 digits.
Set the 'Filter By PRU Number'=Yes.
PRU Selected By=Program
Select one of the programs identified in the setup section.
Select the month of admission for the clients identified above in the 'Month to report' field.
Set the 'Re-Send Records Previously Sent?'=Yes.
Click [Create File].
Verify the system displays all the records for the client for the selected Program.
Close the form.

Scenario 2: State Form 'Client Admission Report (PAS 44N)' - Field Validations

Specific Setup:

User Definition:
Include 'Client Admission Report (PAS 44N)' in 'Chart View'.
Facility Defaults:
The 'Output Path On Server For Electronic Files' field is set to the location where the output files are stored. Note the path.
State Form Dictionary Setup:
Set up two programs. First program is a substance abuse program and the second is not a substance abuse program. Note the programs/PRU selected in this field.
Select State Form = New York State Client Admission Report (PAS 44N)
Select State Form Data Element = Program No. (10001)
State Form Text Value - Desired value. Note the value.
Admission:
Two new clients are admitted in the programs identified above. Note client id / admission date.
Diagnosis:
The diagnosis record is created for the clients.

Steps

Open the form 'Client Admission Report (PAS 44N)'.
Select a client that is enrolled in a substance abuse program.
Select the desired episode.
Verify the 'County Of Residence Is A MATS County' field is enabled and not required.
Verify the 'Intellectual Disability/Developmental Disability' field is available on the form.
Click [Discard].
Click [Yes].
Locate to the 'Chart View' of the client.
Click 'Client Admission Report (PAS 44N)' link.
Verify the field 'Intellectual Disability/Developmental Disability' is available on the chart.
Open the form 'Client Admission Report (PAS 44N)'.
Select a client that is not enrolled in a substance abuse program.
Select the desired episode.
Verify the 'County Of Residence Is A MATS County' field is enabled and not required.
Click [Discard].
Click [Yes].
Locate to the 'Chart View' of the client.
Click 'Client Admission Report (PAS 44N)' link.
Verify the field 'Intellectual Disability/Developmental Disability' is available on the chart.

Topics

• NX • State Forms

Table Changes

Table	Column	Change
SYSTEM.nys_pas44_admit	mental_retardation_code	Updated SQL Documentation for field name change
SYSTEM.nys_pas44_admit	mental_retardation_value	Updated SQL Documentation for field name change