CPT Codes Definition
The 2024 Annual CPT Code Update is added to the system.
Value Added: 2024 CPT Codes are added to the system.
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Topics
• CPT Codes
• NX
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Client Lookup - Sub-System Codes
The Registry Setting: 'Exclude Non-Episodic Clients From Sub-System Code Client Lookup' has been added to the system.
Value Added: Agencies can control access to non-episodic clients in sub-system codes.
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Topics
n/a
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File Import
File import enables Guarantors/Payors file type enabling to add details to 834
section in Guarantors/Payors form.
Value Added: Users can add Guarantors Payors -834 Section
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Topics
• File Import
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File Import
The option to add the '835' record for the 'Guarantors/Payors' form has been added to 'File Import'.
Value Added: Users can add Guarantors/Payors 835 information via File Import.
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Topics
• File Import
• NX
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Dictionary Update - 'Unit' dictionary
The "Facility Abbreviation" and "Level of Care" extended elements are added to the 'Unit' dictionary.
Value Added: Additional extended dictionary elements added to the 'Unit' dictionary
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Topics
• Admission
• Dictionary
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Service Codes - Medication Management Procedure Type
The 'Service codes' form is enhanced to support a "Procedure Type" of "Medication Management".
Value Added: Designating what service codes are searchable when using the In-Office Administrations section of Medical Note
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Topics
• Medical Note
• NX
• Service Code
• To Dos
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Remittance Processing Widget - Future Functionality
This update supports future functionality for the Remittance Processing Widget.
Value Added: Future Functionality
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Topics
• Remittance Processing
• NX
• Remittance Processing Widget
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Delete Service/Delete Service (Open Services Only) - Auto Append Document Image in Delete Service
The 'Auto Append Document Image in Delete Service' registry setting enables the 'Delete Service' and 'Delete Service (Open Service Only)' forms to append existing documents when the associated service is deleted.
Value Added: Enhanced functionality in deleting services with documents attached
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Topics
• NX
• Delete Services
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File Import
File Import: Guarantors Payors -270/271/834 has been added to the system.
Value Added: Users can add Guarantors Payors -270/271/834 through File Import.
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Topics
• File Import
• NX
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'Client's Email Address' validations
Forms with the 'Client's Email Address' are updated to validate the format of the email address that is entered. The associated web services are updated accordingly.
Value Added: Support is added for email address validation to ensure data accuracy.
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Topics
• Admission
• Update Client Data
• Discharge
• Pre Admit
• Call Intake
• Admission (Outpatient)
• Pre Admit Discharge
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Program Maintenance - Day Program support
The 'Program Maintenance' form is enhanced to support Day Program functionality with the addition of the 'Day Program Services', 'Day Program Schedule', and 'Day Program Schedule Exceptions' sections.
Value Added: Support for Day Program functionality
Single Program Maintenance - Day Program support
The 'Single Program Maintenance' form is enhanced to support Day Program functionality with the addition of the 'Day Program Services', 'Day Program Schedule', and 'Day Program Schedule Exceptions' sections.
Value Added: Support for Day Program functionality
'Client Program Schedule Exceptions' form
The 'Client Program Schedule Exceptions' form is introduced which allows for adding exceptions for a client to exclude them from specific day(s) of a Day Program schedule.
Value Added: Support for Day Program functionality
The 'Day Program Attendance' widget
The 'Day Program Attendance' widget is added which provides support for recording daytime activities that a client may check in and out of periodically throughout the day and will ultimately file services for the calculated daily durations.
Value Added: Support for Day Program functionality.
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Topics
• Program Maintenance
• File Import
• Single Program Maintenance
• Widgets
• Day Program Attendance
• Scheduling Calendar
• Client Ledger
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Purge Billing Files
The 'Purge Billing Files' form is updated to mark posted 835 Remittance and 271 Eligibility Response transactions as "Purged" rather than deleting completely from the system.
Value Added: Purged records will not remove from the database.
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Topics
• Purge Billing Files
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Pre Admit
The site specific section of the Pre-Admit form has been enhanced to include twenty new 'Site-Specific Single Select Dictionaries' and twenty new 'Site-Specific Multi Select Dictionaries'.
Value Added: Enables the collection of more data during a preadmission.
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Topics
• Pre Admit
• Site Specific Section Modeling
• NX
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File Import
File Import: Benefit Plan has been updated to include all fields.
File import: Sliding Fee Scale has been added to the system.
File import: Sliding Fee Scale Calculation Table has been added to the system.
Value Added: Users can use File Import to process additional functionality.
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Topics
• File Import
• NX
• Sliding Fee Scale
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Support for other products and modules
Avatar PM is enhanced to support other products and modules.
Value Added: Support for other products and modules.
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Topics
• Progress Notes
• CareFabric Monitor
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File Import
Guarantors/Payors - Authorization Info Section can be updated through file import.
Value Added: Users can add Guarantors/Payors - Authorization Info through file import
File Import
Guarantors/Payors - Authorization Information Grid Section can be updated through file import.
Value Added: Users can add Guarantors/Payors - Authorization Information Grid through file import.
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Topics
• File Import
• NX
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File import: Guarantor/Program Billing Defaults
The system prompts users to assign Guarantor/Program Billing Default template by using file import.
Value Added: The option "GPBD Assign Template" is added to the 'File Import' form.
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Topics
• File Import
• Guarantor / Program Billing Defaults
• NX
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File Import
File import for Guarantors/Payors - 837 section.
Value Added: Users can add Guarantors Payors-837 Section through file import.
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Topics
• File Import
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File Import
File Import: Guarantors Payors - Carrier Codes has been added to the system.
Value Added: Users can add Guarantors Payors - Carrier Codes through File Import.
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Topics
• File Import
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837 Electronic Billing - 2300-K3 segment
A new option, "Yes, but exclude SSN", is added to the 'Include Race/Ethnicity/SSN in 2300-K3' field in the 837 Professional & 837 Institutional sections of the 'Guarantor/Program Billing Defaults' form.
Value Added: Allows additional reporting options in the 837 2300-K3 segment.
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Topics
• 837 Institutional
• NX
• 837 Professional
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WebService Filing.
Site Specific Section Modeling 'Pre Admit' fields added to the 'Client Admission' form can be submitted via Webservices.
Value Added: Webservices can file the 'Client Admission' form with Site Specific Section Modeling 'Pre Admit' fields.
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Topics
• Pre Admit
• Admission
• Web Services
• Site Specific Section Modeling
• NX
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Site Specific Section Modeling - Disclosure Management
Resolves an issue to ensure that the fields can be added or removed from any section of the 'Disclosure Management' successfully via 'Site Specific Section Modeling' form.
837 Dental - Validating Re-Bill Services - Restrict to date range
Resolves an issue to ensure that the '837 Dental' bill selects valid rebills from the queue if they are within the date of the program prompts when rebills by all clients (Restrict to date range) is selected.
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Topics
• Site Specific Section Modeling
• Disclosure
• 837 Dental
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Return From Leaves
An issue has been resolved to ensure that the Return From Leaves form files successfully.
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Topics
• Leaves
• NX
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Financial Eligibility - Comments Section
An issue is resolved to ensure that the comments in financial eligibility section of the financial eligibility form is displayed accurately in both the form and chart view of a client after the client merge occurs.
Financial Eligibility - Guarantor Selection
An issue is resolved to ensure that financial eligibility records can be added/edited through financial eligibility form.
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Topics
• Financial Eligibility
• Client Merge
• NX
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Site Specific Section Modeling - 'Admission' form
Ensure the only available options for the 'Admission' form in 'Site Specific Section Modeling' are "PATIENT510 (Admission) Site Specific Admission" and "PATIENT510 (Admission) Demographics".
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Topics
• Site Specific Section Modeling
• Admission
• Admission (Outpatient)
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'Update Client Data' quick action
Ensure empty values are allowed for 'Phone Number' fields when using the 'Update Client Data' quick action.
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Topics
• Update Client Data
• NX
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Future Functionality
The system is prepared for Future Functionality.
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Topics
• NX
• Remittance Processing
• Remittance Processing Widget
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Pro-Rated Feed
An issue has been resolved to ensure that the Monthly Pro-Rate fee functionality correctly calculates the fees.
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Topics
• Pro Rated Fee
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Payment Acknowledgement-check/EFT
Logic is implemented to check for the payment acknowledgment for a particular check/EFT number of 835.
Payment Acknowledgement-Acknowledging payments
An issue is resolved in the 'Payment Acknowledgement' (Post Front Office and myHP Payments), to have the 'SYSTEM.unacknowledged_payments' table to store the 'data_entry_date' value that helps to find unacknowledged payments.
Payment Acknowledgement-Post Front Office and myHP Payments
An issue is resolved to have the 'Name on Card' field required in the 'Review' section of 'Payment Acknowledgement' (Post Front Office and myHP Payments) when the posting code used is configured to have it required.
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Topics
• 835
• NX
• Payment Acknowledgement
• Scheduling Calendar
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Service Fee/Cross Reference
An issue is resolved to ensure 'File Import of 'Service Fee/Cross Reference' files successfully.
Post Staff Activity
An issue is resolved to ensure that the 'Post Staff Activity Log' form files successfully.
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Topics
• Service Fee/Cross Reference Maintenance
• Service Fee/Cross Reference and Guarantor Definition Export
• Service Codes
• Scheduling Calendar
• Appointment Management
• NX
• Post Staff Activity Log
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Quick Billing
An issue is resolved where deleting and saving a service row in the grid files successfully.
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Topics
• Quick Billing
• NX
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Credit Card Processing - Deposit Entry
Resolves an issue where the error 'Back office device not defined' could be received in the 'Deposit Entry' form.
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Topics
• Credit Card Processing
• Deposit Entry
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File Import -
An issue is resolved to ensure that the 'File Import' option for 'Guarantors/Payors' is available in the form.
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Topics
• Guarantor/Payors
• File Import
• NX
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Benefit Enrollment and Maintenance (834)
Issues have been resolved to ensure the following errors are not resolved when the 'Benefit Enrollment and Maintenance (834)' file is posted:
"[UNDEFINED]CheckDemog+35^EligibilityDemographics"
"[SUBSCRIPT]move+7^HADF1"
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Topics
• Update Client Data
• Cross Episode Financial Eligibility
• Benefit Enrollment and Maintenance (834)
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The 'Alternate Lookup By Room' registry setting
Ensure clients are not returned in non-client lookup fields when the 'Alternate Lookup By Room' registry setting is enabled.
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Topics
• Registry Settings
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Program Transfer - Pre Admit programs
Ensure the ability to submit the 'Pre Admit' form after performing a 'Program Transfer' from one Pre Admit program to another.
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Topics
• Pre Admit
• Program Transfer
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Rule Based Routing - 'Routing Admin Dashboard' form
Ensure the ability to close a form after viewing it in the 'Routing Admin Dashboard' form.
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Topics
• Rule Based Routing
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CCBHC PPS Compile - Edit PPS Service
An issue is resolved in the 'CCBHC PPS Compile' process where multiple PPS-1 Services are created when a PPS-1 Service that was created is edited in any way in the system.
CCBHC PPS Compile
An issue is resolved in the 'CCBHC PPS Compile' process where it isn't posting the CCBHC service for all clients.
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Topics
• CCBHC
• NX
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Avatar NX - 'All Documents' widget
An issue with the 'All Documents' widget in Avatar NX is resolved where an admission record would display multiple times for all admission forms. Please note: RADplus 2023 Update 67 is required for full functionality.
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Topics
• NX
• Pre Admit
• Admission
• Admission (Outpatient)
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99999 Services Report
An issue is resolved to ensure that the '99999 Services Report' removes services from the report when the liability is transferred from the '99999' guarantor to another guarantor.
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Topics
• Liability Update
• NX
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835 Healthcare Claim Payment/ Advice - PLB Total
Resolves an issue to ensure that the 'PLB Total' that displays in the work screen of the '835 Healthcare Claim Payment/ Advice' form includes all the monetary amounts in the segment.
835 Healthcare Claim Payment/ Advice - Liability Distribution
Resolves an issue to ensure that the amount over the sliding fee scale limit for the guarantor is transferring to correct guarantor according to the guarantor order.
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Topics
• 835 Health Care Claim Payment/Advice
• NX
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Client Search
An issue has been resolved to ensure the correct search result when for a client by Subscriber Policy number or Medicaid number.
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Topics
• Client Search
• NX
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* This update also contains items in the Changed section(s)
Support Utilities - CCBHC flag
Resolves an issue to ensure that the 'Balance Bill Period' utility processes successfully for the given month/year.
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Topics
• Support Utilities
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