Avatar PM 2024 Monthly Release 2024.02.00 Summary
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NEW13
CHANGED2
FIXED12
New (13)
Discontinue or Hold Orders Upon Leave
The dictionary 'Discontinue Orders Upon Leave' (Client File, data element 772) is modified in the following ways:
1) It is renamed to 'Discontinue or Hold Orders Upon Leave'.
2) The "Yes" entry is changed to "Discontinue".
3) The "No" entry is changed to "Take no Action". 3) The "Hold" entry is added. 'Discontinue or Hold Orders Upon Leave' is an extended attribute off of the 'Type Of Leave From' dictionary (Client File, data element 757).
In systems with Avatar Order Entry, it is used to determine what action should be taken regarding a client's orders when they are put on leave via the 'Leaves' form.
Please note: Avatar Order Entry 2024 Update 35 is required to support "Hold" functionality.
Value Added: Enhances the Discontinue Orders Upon Leave functionality.
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Topics
• eMAR NX
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'Detail of Visits By Client and Program' report
Avatar PM is enhanced to run the 'Details of Visits By Client and Program' report as a report definition instead of a menu launched report.
Value Added: The 'Detail of Visits By Client and Program' report will now be launched as a report definition.
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Topics
• Detail of Visits By Client and Program
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Guardiant - metric processing
The system is prepared for future functionality
Value Added: Prepares Avatar PM for improvements made to internal Guardiant metric processing
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Topics
• Forms
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'Services by Program and Age Group' report
Avatar PM is enhanced to run the 'Services by Program and Age Group' report as a report definition instead of a menu launched report.
Value Added: The 'Services by Program and Age Group' report will now be launched as a report definition.
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Topics
• Report Viewer
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Client Demographics - Personal pronouns
Avatar PM is enhanced to support codified personal pronouns using LOINC codes. The existing 'Personal Pronouns' field on the 'Admission', 'Pre Admit', 'Discharge', and 'Update Client Data' forms is retained, but may now be populated by selecting a value from the 'Select Personal Pronouns' field.
Value Added: Improvement to personal pronouns functionality.
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Topics
• Admission
• Update Client Data
• Discharge
• Pre Admit
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'Services by Program and Group Code' report
Avatar PM is enhanced to run the 'Services by Program and Group Code' report as a report definition instead of a menu-launched report.
Value Added: The 'Services by Program and Group Code' report will now be launched as a report definition.
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Topics
• Report Viewer
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'Services by Provider and Group Code' report
Avatar PM is enhanced to run the 'Services by Provider and Group Code' report as a report definition instead of a menu launched report.
Value Added: The 'Services by Provider and Group Code' report will now be launched as a report definition.
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Topics
• Report Viewer
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Avatar PM - Smart Search functionality
Avatar PM's Smart Search is enhanced to support the 'Client's Home Phone', 'Client's Cell Phone' and 'Preferred Name' fields.
Value Added: Enhancing Smart Search capabilities.
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Topics
• Client Search
• Registry Settings
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Dictionary Update - Race OMB Standards
Changes to the dictionary allows agencies to map user defined client race dictionary codes to desired HL7 codes.
Value Added: Allows greater flexibility in reporting race codes.
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Topics
• Dictionary
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Real Time Inquiry (270) Request
New fields have been added to the following tables. The changes are displayed in the release note.
1. SYSTEM.billing270rptheader
2. SYSTEM.billing271beneinfo
3. SYSTEM.billing271dependent
4. SYSTEM.billing271reject
5. SYSTEM.billing271subscriber
6. SYSTEM.billing271updatedinfo
7. SYSTEM.billing271validateinfo
Value Added: Enhances the efficiency of the 'Real Time Inquiry (270) Request' functionality.
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Topics
• Real Time Inquiry (270) Request
• RevConnect
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The 'Day Program Attendance' widget
The 'Day Program Attendance' widget is enhanced to include 'Practitioner' in the grid to allow different Practitioners to be assigned to each row.
Value Added: Additional support for Day Program functionality.
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Topics
• Program Maintenance
• Widgets
• Day Program Attendance
• Scheduling Calendar
• Client Ledger
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SQL table
A new table 'SYSTEM.mods_by_category' has been added to the system. Please review the release note to see the table details.
Value Added: Allows users to query a table to see the data results,
Modifiers by Practitioner Category
The 'Modifiers by Practitioner Category' form and the report launched from the form are updated to support multiple modifier definitions for a given 'Guarantor', 'Program', 'Practitioner Category' and 'CPT Code' combination.
Value Added: Increases flexibility of the Modifiers by Practitioner Category processes.
File Import - Modifiers by Practitioner Category
Multiple rows can now exist with the same Guarantor, Program, Category and CPT combination, if the rows have no overlapping date ranges.
Value Added: Increases flexibility of the Modifiers by Practitioner Category processes.
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Topics
• Database Tables
• Modifiers by Practitioner
• File Import
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'Client Merge' process
The 'Client Merge' process has been updated to file into a new audit table 'SYSTEM.client_merge_log'.
Value Added: New audit table is added for the 'Client Merge' process.
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Topics
• Update Client Data
• CareFabric Monitor
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Changed (2)
Dynamic fields/forms
Forms with dynamic fields are enhanced for filing stability.
Value Added: Improves stability for dynamic fields within a form.
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Topics
• Disclosure
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Client Merge
'Client Merge' form is enhanced to add a warning message.
Value Added: Users can now access 'Client Merge' form with a warning message indicating the performance impact.
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Topics
• Client Merge
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Fixed (12)
NCPDP
An issue is resolved to ensure a Claim rejection information marked as 'Forward to Pharmacy' in the 'NCPDP Response Worklist' tab of the 'Electronic Re-Billing Service Assignment' form was being displayed in the wrong pharmacy. This could occur when there were multiple pharmacies each supported by a different Avatar (sub) system code.
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Topics
• NX
• NCPDP
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File Import - DRG Code Table
An issue is resolved where the DRG codes imported through the ‘File Import’ form to update an existing DRG code with leading zero were not updating the "SYSTEM.table_drg_codes” table entries.
Financial Determination - Field Verification
AN issue is resolved where Financial Determination was issuing an error when attempting to enter the effective date of 2/29/24 (leap year day).
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Topics
• Diagnosis
• 837 Institutional
• File Import
• Financial Determination
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Practitioner Enrollment Form - Database Validation
The SYSTEM.staff_enrollment_history table has been updated to add the fields ‘'PERFID' and 'PPIUniqueID'. This will allow mapping of the Performing Provider ID and Performing Provider Registration information submitted in the 'Practitioner Enrollment' form.
File Import - Posting/Adjustment Posting'
An issue is resolved where 'File Import' allows inactive posting codes to be used and posted without error in 'Posting/Adjustment Posting'.
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Topics
• Practitioner
• File Import
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Advanced Billing Rule Definition
An issue is resolved where required services defined in 'Advanced Billing Rule Definition' may not be found when entering services.
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Topics
• Advanced Billing Rule Definition
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Bed Management - 'Leave Status Change'
An issue where the 'Leave Status Change' form may result in the 'Bed Management' form displaying more than one client in the same bed.
Bed Management - 'Client Merge' functionality
Ensure the 'Client Merge' process does not result in the target client being incorrectly displayed as occupying the source client's bed in the 'Bed Management' form.
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Topics
• Bed Management
• Leaves
• Client Merge
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'Client Charge Input' form
An issue is resolved where multiple 'Guarantor Override' sections may appear on the 'Client Charge Input' form.
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Topics
• Registry Settings
• Client Charge Input
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File Import
An issue is resolved in "Guarantors/Payors" file type where an alert message displays for every record.
File Import
An issue is resolved to allow posting 'Guarantors/Payors 835' through 'File Import' to successfully complete.
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Topics
• Guarantor/Payors
• File Import
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CCBHC Billing - CCBHC 837 Professional Billing
An issue is resolved where for a specific scenario, CCBHC 837P billing gives incorrect error about waiting on remittance from private insurance when the service has no liability remaining and the service is claimed.
CCBHC Billing - Subsequent Bills
An issue is resolved where the CCBHC service that was appearing on the error report had already been previously billed and claimed.
CCBHC Billing - Secondary CCBHC billing from a non-CCBHC primary guarantor
An issue is resolved where a CCBHC enumerated service was incorrectly included on the 837 bill even when it had been claimed on a prior bill.
CCBHC Billing - Enhanced Secondary Claims Handling
An issue is resolved where secondary claims for a CCBHC 837P bill were missing the 2300-HI segment for diagnosis codes.
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Topics
• 837 Professional
• CCBHC
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Remittance Processing Widget
An issue is resolved where the 'Refresh' button is enabled on the 'Remittance Processing' widget. In addition, the help text for the registry setting 'Enable Sort By Guarantor Name' is updated to include the 'Remittance Processing' widget.
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Topics
• Registry Settings
• Widgets
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NCPDP - new tables and NCPDP Claim Submission Response Report
The system is updated as follows:
1) SQL tables 'SYSTEM.ncpdp_system_defaults' and 'SYSTEM.ncpdp_system_defaults_sub' are added to support reporting on form 'NCPDP System Defaults'.
2) An issue is resolved where the 'NCPDP Claim Submission Response Report' could error with the following message: 'The page size was not large enough to format the contents of an object in the report?'. This could occur when the 'Response File Notes' section of the report contained a sizable amount of data.
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Topics
• NCPDP System Defaults
• NCPDP
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Scheduling Calendar
An issue is resolved If a pre pay service was created as a result of posting an unacknowledged payment received during the Scheduling Calendar Check-In process, the pre pay amount was not being applied to the current self pay balance when the appointment was posted.
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Topics
• Scheduling Calendar
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Console Widget Viewer - Admission Data
Ensure the Console Widget Viewer displays Admission data for the proper episode.
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Topics
• Admission
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Avatar_PM_2024_Monthly_Release_2024.02.00_Details.csv
