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Avatar PM 2023 Update 93

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Product Requirements and Recommendations

Avatar PM required
RADplus required

Recommended Update Level

Avatar PM 2023 Monthly Release 2023.02.00
RADplus 2023 Monthly Release 2023.02.00

Product Update Description

The following modifications to the 'Payment Acknowledgement' form are included: 1) The 'Check/EFT Date' field is modified to not allow future dates. 2) The 'Posting Date' field is modified to not allow a date prior to the other date fields on the form. 3) The 'Comments' field is added to the 'Post Payment Accounting Entry' section. When reversing rows the comments entered into the 'Reversal Reason' field will default into the 'Comments' field for the newly added reversals. 4) The 'Reversal Posting Date' field is now required when selecting a row to reverse in the 'Post Payment Accounting Entry' section. 5) Rows that have been reversed will not be allowed to be reversed a second time.

Required Updates

None

Included Updates

None

Details
NEW3 CHANGED0 FIXED0
New (3)
Payment Acknowledgement - Check/EFT
Functionality has been updated to prevent future dates in the 'Check/EFT Date' field.
Value Added: Improved date validations.
Topics
• NX • Payment Acknowledgement
 
Payment Acknowledgement - Post Payment Accounting Entry
Functionality has been updated to prevent the 'Posting Date' from being before the 'Check Date', Receipt Date' and/or 'Deposit Date'. In addition, the 'Reversal Posting Date' is required when reversing an entry.
Value Added: Improved date validations.
Topics
• NX • Payment Acknowledgement
 
Payment Acknowledgement - Reverse Payment Accounting Entry
Functionality has been updated to prevent a row being reversed more than one time.
Note: The following SQL table has had two fields added: 'comments' and 'is_reversed'.
Value Added: Improved functionality.
Topics
• NX • Payment Acknowledgement
 
Acceptance Tests
AV-87087 Summary | Details
Payment Acknowledgement - Check/EFT
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Dictionary Update (PM)
  • Payment Acknowledgement
  • Posting/Adjustment Codes Definition
  • Registry Settings (PM)
  • Service Codes
Scenario 1: Payment Acknowledgement - Post Payment Accounting Entry / Reverse Payment Accounting Entry
Specific Setup:
  • Registry Setting:
  • ‘Avatar PM->Billing->Remittance Processing->->->Enable Payment Acknowledgement’ has a ‘Registry Setting Value’ of ‘Y’.
  • Dictionary Update:
  • Other Table Files: (5521) Program - contains dictionary codes and dictionary values.
  • Other Table Files: (5522) Account - contains dictionary codes, dictionary values and extended dictionary values.
  • Other Table Files: (9712) Payment Acknowledgement Type – extended dictionary values have been added to the locked dictionary.
  • Posting/Adjustment Codes Definitions: Definitions exist for ‘Payment’.
  • The definitions may have a value in the ‘Payment Acknowledgement Type’ field.
  • All ‘Payment’ definitions will be available in the ‘Payment Acknowledgement’ form.
  • Clients:
  • Identify one or more clients that a balance due to a self-pay guarantor. Note the balance due amounts.
  • Note the 'Treatment Setting' of the client's program.
Steps
  1. Open ‘Payment Acknowledgement’ form.
  2. Verify that ‘Action’ defaults to ‘New’.
  3. Verify that ‘Transaction Number’ is read only.
  4. Verify that ‘Entered By’ is read only and defaults to the signed in user.
  5. Enter desired value in ‘Batch Number’.
  6. Select desired ‘Posting Code’. All payment posting codes will display.
  7. Enter desired value in ‘Check/EFT Number’.
  8. Enter desired value in ‘Amount’.
  9. Select desired ‘Guarantor’. If a ‘Self-Pay' guarantor is selected, the ‘Client’ field will be enabled.
  10. Enter desired value in ‘Name/Source’.
  11. Enter desired value in ‘Client’, if enabled. The field is only available for ‘Self-Pay' guarantors.
  12. Enter desired value in ‘Check/EFT Date’. Note the date cannot be a future date.
  13. Enter desired value in ‘Receipt Date’. Note the date cannot be before the ‘Check/EFT Date’,
  14. Enter desired value in ‘Deposit Date’. Note the date cannot be before the ‘Check/EFT Date’ or the ‘Receipt Date’.
  15. Select desired ‘Treatment Service’.
  16. Select desired ‘Category’. Inactive dictionary codes will not display in this filed.
  17. Enter desired value in ‘Bank Ref #’.
  18. Enter desired value in ‘Comments’.
  19. Click [File].
  20. Verify that the ‘Payment Acknowledgement’ message is received and states the following: Filed successfully. The Transaction Number is 6. Do you need to continue to Post Payment Accounting Entry? Note: The Transaction Number’ increments by one number with each filing.
  21. Click [Yes] to continue to Post Payment Accounting Entry section or [No] to remain in the ‘Payment Acknowledgement’ section.
  22. If [Yes] was clicked, go to step 30.
  23. If [No] was clicked, select ‘Edit or View’ in ‘Action, which will enable the ‘Payment Acknowledgement Search’ section.
  24. Enter data from the filed ‘Payment Acknowledgement’ into desired search fields. The ’Transaction Number’ and ‘Batch Number’ are specific to only one ‘Payment Acknowledgement’. The following fields may return results for more than one ‘Payment Acknowledgement’ when applicable: ‘Client’, ‘Guarantor’, ‘Amount Type’, ‘Check/EFT #’, ‘Check/EFT From Date’, ‘Check/EFT To Date’, ‘Deposit From Date’, and ‘Deposit To Date’.
  25. Click [Search].
  26. Select the desired item in the ‘Payment Acknowledgement’ grid.
  27. Click [OK] to continue or [Cancel] to end the search. Click [OK].
  28. The following ‘Payment Acknowledgement’ displays: Do you need to continue to Post Payment Accounting Entry?
  29. Click [Yes].
  30. Validate that the grid is not enabled.
  31. Click [New Row] in ‘Post Payment Accounting Entry’.
  32. Validate that the grid becomes enabled.
  33. Select desired ‘Treatment Service’. It will default if filed in the ‘Payment Acknowledgement’.
  34. Select desired ‘Program’. This is from ‘Other Table Files: (5521) Program’, not a program in ‘Program Maintenance’.
  35. Select desired ‘Account’.
  36. Select desired ‘Amount’. If the amount is an even dollar amount such as $500.00, enter '500' and validate that the field displays as '500.00'.
  37. Validate that the ‘Posting Code; defaulted from the ‘Payment Acknowledgement’.
  38. Select desired ‘Posting Date’. Note the date cannot be before the ‘Check/EFT Date’, the ‘Receipt Date’ or the ‘Deposit Date’.

  40. If desired, enter a ‘Comment’.
  41. Validate that the ‘Posting Summary’ is correct.
  42. If desired, click [New Row] and repeat the steps.
  43. If desired, click [Delete Row]. A ‘Confirm Delete’ message will be displayed. Select desired value.
  44. Click [File].
  45. The following ‘Payment Acknowledgement’ displays: Filed successfully. Do you need to continue with Post Payment Accounting Entry?
  46. Click [Yes].
  47. Click the ‘Reverse’ checkbox in one row of the ‘Post Payment Accounting Entry’.
  48. Enter desired ‘Reversal Reason’.
  49. Click [Reverse].
  50. Validate that a message is received stating: Reversal Posting Date is required.
  51. Enter a ‘Reversal Posting Date’ that is on or after the ‘Posting Date’.
  52. Click [Reverse].
  53. Validate that a new row was added to the ‘Post Payment Accounting Entry’ grid and that it mirrors the row that was selected to reverse, except for ‘Amount’ displays in parentheses, indicating a negative amount. The ‘Comment’ for the new row will contain the ‘Reversal Reason’.
  54. Attempt to reverse the row that was previously reversed. Validate that a message is received that states: Rows selected to reverse that are already reversed: xx – where xx is the row number.
  55. If desired, add a new row to post an additional payment.
  56. Close the form.
Topics
• NX • Payment Acknowledgement
AV-87089 Summary | Details
Payment Acknowledgement - Post Payment Accounting Entry
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Dictionary Update (PM)
  • Payment Acknowledgement
  • Posting/Adjustment Codes Definition
  • Registry Settings (PM)
  • Service Codes
Scenario 1: Payment Acknowledgement - Post Payment Accounting Entry / Reverse Payment Accounting Entry
Specific Setup:
  • Registry Setting:
  • ‘Avatar PM->Billing->Remittance Processing->->->Enable Payment Acknowledgement’ has a ‘Registry Setting Value’ of ‘Y’.
  • Dictionary Update:
  • Other Table Files: (5521) Program - contains dictionary codes and dictionary values.
  • Other Table Files: (5522) Account - contains dictionary codes, dictionary values and extended dictionary values.
  • Other Table Files: (9712) Payment Acknowledgement Type – extended dictionary values have been added to the locked dictionary.
  • Posting/Adjustment Codes Definitions: Definitions exist for ‘Payment’.
  • The definitions may have a value in the ‘Payment Acknowledgement Type’ field.
  • All ‘Payment’ definitions will be available in the ‘Payment Acknowledgement’ form.
  • Clients:
  • Identify one or more clients that a balance due to a self-pay guarantor. Note the balance due amounts.
  • Note the 'Treatment Setting' of the client's program.
Steps
  1. Open ‘Payment Acknowledgement’ form.
  2. Verify that ‘Action’ defaults to ‘New’.
  3. Verify that ‘Transaction Number’ is read only.
  4. Verify that ‘Entered By’ is read only and defaults to the signed in user.
  5. Enter desired value in ‘Batch Number’.
  6. Select desired ‘Posting Code’. All payment posting codes will display.
  7. Enter desired value in ‘Check/EFT Number’.
  8. Enter desired value in ‘Amount’.
  9. Select desired ‘Guarantor’. If a ‘Self-Pay' guarantor is selected, the ‘Client’ field will be enabled.
  10. Enter desired value in ‘Name/Source’.
  11. Enter desired value in ‘Client’, if enabled. The field is only available for ‘Self-Pay' guarantors.
  12. Enter desired value in ‘Check/EFT Date’. Note the date cannot be a future date.
  13. Enter desired value in ‘Receipt Date’. Note the date cannot be before the ‘Check/EFT Date’,
  14. Enter desired value in ‘Deposit Date’. Note the date cannot be before the ‘Check/EFT Date’ or the ‘Receipt Date’.
  15. Select desired ‘Treatment Service’.
  16. Select desired ‘Category’. Inactive dictionary codes will not display in this filed.
  17. Enter desired value in ‘Bank Ref #’.
  18. Enter desired value in ‘Comments’.
  19. Click [File].
  20. Verify that the ‘Payment Acknowledgement’ message is received and states the following: Filed successfully. The Transaction Number is 6. Do you need to continue to Post Payment Accounting Entry? Note: The Transaction Number’ increments by one number with each filing.
  21. Click [Yes] to continue to Post Payment Accounting Entry section or [No] to remain in the ‘Payment Acknowledgement’ section.
  22. If [Yes] was clicked, go to step 30.
  23. If [No] was clicked, select ‘Edit or View’ in ‘Action, which will enable the ‘Payment Acknowledgement Search’ section.
  24. Enter data from the filed ‘Payment Acknowledgement’ into desired search fields. The ’Transaction Number’ and ‘Batch Number’ are specific to only one ‘Payment Acknowledgement’. The following fields may return results for more than one ‘Payment Acknowledgement’ when applicable: ‘Client’, ‘Guarantor’, ‘Amount Type’, ‘Check/EFT #’, ‘Check/EFT From Date’, ‘Check/EFT To Date’, ‘Deposit From Date’, and ‘Deposit To Date’.
  25. Click [Search].
  26. Select the desired item in the ‘Payment Acknowledgement’ grid.
  27. Click [OK] to continue or [Cancel] to end the search. Click [OK].
  28. The following ‘Payment Acknowledgement’ displays: Do you need to continue to Post Payment Accounting Entry?
  29. Click [Yes].
  30. Validate that the grid is not enabled.
  31. Click [New Row] in ‘Post Payment Accounting Entry’.
  32. Validate that the grid becomes enabled.
  33. Select desired ‘Treatment Service’. It will default if filed in the ‘Payment Acknowledgement’.
  34. Select desired ‘Program’. This is from ‘Other Table Files: (5521) Program’, not a program in ‘Program Maintenance’.
  35. Select desired ‘Account’.
  36. Select desired ‘Amount’. If the amount is an even dollar amount such as $500.00, enter '500' and validate that the field displays as '500.00'.
  37. Validate that the ‘Posting Code; defaulted from the ‘Payment Acknowledgement’.
  38. Select desired ‘Posting Date’. Note the date cannot be before the ‘Check/EFT Date’, the ‘Receipt Date’ or the ‘Deposit Date’.

  40. If desired, enter a ‘Comment’.
  41. Validate that the ‘Posting Summary’ is correct.
  42. If desired, click [New Row] and repeat the steps.
  43. If desired, click [Delete Row]. A ‘Confirm Delete’ message will be displayed. Select desired value.
  44. Click [File].
  45. The following ‘Payment Acknowledgement’ displays: Filed successfully. Do you need to continue with Post Payment Accounting Entry?
  46. Click [Yes].
  47. Click the ‘Reverse’ checkbox in one row of the ‘Post Payment Accounting Entry’.
  48. Enter desired ‘Reversal Reason’.
  49. Click [Reverse].
  50. Validate that a message is received stating: Reversal Posting Date is required.
  51. Enter a ‘Reversal Posting Date’ that is on or after the ‘Posting Date’.
  52. Click [Reverse].
  53. Validate that a new row was added to the ‘Post Payment Accounting Entry’ grid and that it mirrors the row that was selected to reverse, except for ‘Amount’ displays in parentheses, indicating a negative amount. The ‘Comment’ for the new row will contain the ‘Reversal Reason’.
  54. Attempt to reverse the row that was previously reversed. Validate that a message is received that states: Rows selected to reverse that are already reversed: xx – where xx is the row number.
  55. If desired, add a new row to post an additional payment.
  56. Close the form.
Topics
• NX • Payment Acknowledgement
AV-87512 Summary | Details
Payment Acknowledgement - Reverse Payment Accounting Entry
Note - These testing guidelines assume the user is skilled in the use of, at a minimum, the following:
  • Dictionary Update (PM)
  • Payment Acknowledgement
  • Posting/Adjustment Codes Definition
  • Registry Settings (PM)
  • Service Codes
Scenario 1: Payment Acknowledgement - Post Payment Accounting Entry / Reverse Payment Accounting Entry
Specific Setup:
  • Registry Setting:
  • ‘Avatar PM->Billing->Remittance Processing->->->Enable Payment Acknowledgement’ has a ‘Registry Setting Value’ of ‘Y’.
  • Dictionary Update:
  • Other Table Files: (5521) Program - contains dictionary codes and dictionary values.
  • Other Table Files: (5522) Account - contains dictionary codes, dictionary values and extended dictionary values.
  • Other Table Files: (9712) Payment Acknowledgement Type – extended dictionary values have been added to the locked dictionary.
  • Posting/Adjustment Codes Definitions: Definitions exist for ‘Payment’.
  • The definitions may have a value in the ‘Payment Acknowledgement Type’ field.
  • All ‘Payment’ definitions will be available in the ‘Payment Acknowledgement’ form.
  • Clients:
  • Identify one or more clients that a balance due to a self-pay guarantor. Note the balance due amounts.
  • Note the 'Treatment Setting' of the client's program.
Steps
  1. Open ‘Payment Acknowledgement’ form.
  2. Verify that ‘Action’ defaults to ‘New’.
  3. Verify that ‘Transaction Number’ is read only.
  4. Verify that ‘Entered By’ is read only and defaults to the signed in user.
  5. Enter desired value in ‘Batch Number’.
  6. Select desired ‘Posting Code’. All payment posting codes will display.
  7. Enter desired value in ‘Check/EFT Number’.
  8. Enter desired value in ‘Amount’.
  9. Select desired ‘Guarantor’. If a ‘Self-Pay' guarantor is selected, the ‘Client’ field will be enabled.
  10. Enter desired value in ‘Name/Source’.
  11. Enter desired value in ‘Client’, if enabled. The field is only available for ‘Self-Pay' guarantors.
  12. Enter desired value in ‘Check/EFT Date’. Note the date cannot be a future date.
  13. Enter desired value in ‘Receipt Date’. Note the date cannot be before the ‘Check/EFT Date’,
  14. Enter desired value in ‘Deposit Date’. Note the date cannot be before the ‘Check/EFT Date’ or the ‘Receipt Date’.
  15. Select desired ‘Treatment Service’.
  16. Select desired ‘Category’. Inactive dictionary codes will not display in this filed.
  17. Enter desired value in ‘Bank Ref #’.
  18. Enter desired value in ‘Comments’.
  19. Click [File].
  20. Verify that the ‘Payment Acknowledgement’ message is received and states the following: Filed successfully. The Transaction Number is 6. Do you need to continue to Post Payment Accounting Entry? Note: The Transaction Number’ increments by one number with each filing.
  21. Click [Yes] to continue to Post Payment Accounting Entry section or [No] to remain in the ‘Payment Acknowledgement’ section.
  22. If [Yes] was clicked, go to step 30.
  23. If [No] was clicked, select ‘Edit or View’ in ‘Action, which will enable the ‘Payment Acknowledgement Search’ section.
  24. Enter data from the filed ‘Payment Acknowledgement’ into desired search fields. The ’Transaction Number’ and ‘Batch Number’ are specific to only one ‘Payment Acknowledgement’. The following fields may return results for more than one ‘Payment Acknowledgement’ when applicable: ‘Client’, ‘Guarantor’, ‘Amount Type’, ‘Check/EFT #’, ‘Check/EFT From Date’, ‘Check/EFT To Date’, ‘Deposit From Date’, and ‘Deposit To Date’.
  25. Click [Search].
  26. Select the desired item in the ‘Payment Acknowledgement’ grid.
  27. Click [OK] to continue or [Cancel] to end the search. Click [OK].
  28. The following ‘Payment Acknowledgement’ displays: Do you need to continue to Post Payment Accounting Entry?
  29. Click [Yes].
  30. Validate that the grid is not enabled.
  31. Click [New Row] in ‘Post Payment Accounting Entry’.
  32. Validate that the grid becomes enabled.
  33. Select desired ‘Treatment Service’. It will default if filed in the ‘Payment Acknowledgement’.
  34. Select desired ‘Program’. This is from ‘Other Table Files: (5521) Program’, not a program in ‘Program Maintenance’.
  35. Select desired ‘Account’.
  36. Select desired ‘Amount’. If the amount is an even dollar amount such as $500.00, enter '500' and validate that the field displays as '500.00'.
  37. Validate that the ‘Posting Code; defaulted from the ‘Payment Acknowledgement’.
  38. Select desired ‘Posting Date’. Note the date cannot be before the ‘Check/EFT Date’, the ‘Receipt Date’ or the ‘Deposit Date’.

  40. If desired, enter a ‘Comment’.
  41. Validate that the ‘Posting Summary’ is correct.
  42. If desired, click [New Row] and repeat the steps.
  43. If desired, click [Delete Row]. A ‘Confirm Delete’ message will be displayed. Select desired value.
  44. Click [File].
  45. The following ‘Payment Acknowledgement’ displays: Filed successfully. Do you need to continue with Post Payment Accounting Entry?
  46. Click [Yes].
  47. Click the ‘Reverse’ checkbox in one row of the ‘Post Payment Accounting Entry’.
  48. Enter desired ‘Reversal Reason’.
  49. Click [Reverse].
  50. Validate that a message is received stating: Reversal Posting Date is required.
  51. Enter a ‘Reversal Posting Date’ that is on or after the ‘Posting Date’.
  52. Click [Reverse].
  53. Validate that a new row was added to the ‘Post Payment Accounting Entry’ grid and that it mirrors the row that was selected to reverse, except for ‘Amount’ displays in parentheses, indicating a negative amount. The ‘Comment’ for the new row will contain the ‘Reversal Reason’.
  54. Attempt to reverse the row that was previously reversed. Validate that a message is received that states: Rows selected to reverse that are already reversed: xx – where xx is the row number.
  55. If desired, add a new row to post an additional payment.
  56. Close the form.
Topics
• NX • Payment Acknowledgement
Table Changes
Table Column Change
SYSTEM.pay_ack_post_pay_acc_ent is_reversed added
SYSTEM.pay_ack_post_pay_acc_ent comments added