Skip to main content

Avatar PM 2022 Monthly Release 2022.03.00 Details

  1. Last updated
  2. Save as PDF

Product Requirements / Recommendations

Avatar PM required
RADplus required

  • Quick Billing - Auto Upload to RevConnect
    Resolves an issue to ensure that the system prevents to upload the file to RevConnect when the quick billing rule has "No" selected for the prompt 'Auto Upload to RevConnect.
Included Updates
None
Product Update Form Description
An issue is resolved in the 'Quick Billing Rule Definition' form where setting 'Auto Upload to RevConnect' to "No" may still upload files to RevConnect.
Topics
• NX • Quick Billing • RevConnect
  • System Task Scheduler - processes
    An issue is resolve with the" System Task Scheduler" where 'Hourly' task processes could get kicked off multiple times while they were still running
Included Updates
10
Product Update Form Description
An issue with the System Task Scheduler is resolved.
Topics
• System Task Scheduler
  • The 'CareConnect HIE Configuration' and 'Query For External CCD' forms
    The 'Within N Miles of Zip' field is added to the "Carequality Configuration" section of the 'CareConnect HIE Configuration' form and the 'Query For External CCD' form. This allows users to search for organizations based on a specific distance from a zip code.
Included Updates
3, 9, 18, 41
Additional Requirements
Avatar CareFabric 2022 Update 30
Product Update Form Description
The 'Carequality Configuration' section of the 'CareConnect HIE Configuration' form and the 'Query for External CCD' form are modified to support searching the organizations by using the new field 'Within N Miles of Zip'. Please note: Avatar CareFabric 2022 Update 30 is required for full functionality.
Topics
• Query for External CCD • CareConnect HIE Configuration
  • Diagnosis/Enrollment Diagnosis - Future Estimated Onset Date
    Validation has been added to the 'Diagnosis' and 'Enrollment Diagnosis' forms to ensure diagnoses with a future 'Estimated Onset Date' do not get added to the 'Problem List'.
Included Updates
None
Product Update Form Description
Validation has been added to the 'Diagnosis' form to ensure diagnoses with a future 'Estimated Onset Date' do not get added to the 'Problem List'.
Topics
• Problem List • Diagnosis • NX
  • The 'Monthly Bed Days' widget is modified to display correct data.
    An issue is resolved to ensure that the widget update process will update the 'Monthly Bed Days' widget successfully.
Included Updates
None
Product Update Form Description
An issue is resolved where the data in the 'Monthly Bed Days Widget' may be inaccurate.
Topics
• Monthly Bed Days Widget
  • 'Current Unit Census' report is modified to omit Units flagged as inactive.
    An issue is resolved where Units which are flagged as inactive will no longer display in the 'Current Unit Census' report.
Included Updates
None
Product Update Form Description
An issue is resolved where inactive units may appear in the unit dictionary within the 'Current Unit Census', 'Verify Unit Census', and 'Unit Verification Report' forms.
Topics
• Verify Unit Census • NX • Current Unit Census
  • Registry Setting - Enable Payment Acknowledgement
    The 'Enable Payment Acknowledgement' registry setting is enhanced to support the 'Payment Acknowledgement', 'General Ledger Payment Acknowledgement Interface Components' and 'General Ledger Payment Acknowledgement Account Numbers' forms.
Included Updates
3, 9, 18, 41, 55, 59, 62, 67, 77
Required Updates
Avatar PM 2022 Update 67
Product Update Form Description
The 'Enable Payment Acknowledgement' registry setting is updated to support new GL interface forms introduced in Avatar GL 2022 update 3.
Topics
• NX • Payment Acknowledgement
  • 835 Health Care Claim Payment/Advice - Check / EFT #
    The 835 posting process initiated from the ‘835 Health Care Claim Payment/Advice’ form is modified to post the transactions associated with the checks/EFTs selected.
  • 835 Health Care Claim Payment/Advice - Registry Setting 'Posting Date for Automated 835s'
    The automation feature of an 835 is enhanced to enter desired posting date through one of the options available in the new registry setting 'Posting Date for Automated 835s'.
  • 835 Health Care Claim Payment/Advice - ‘Check/EFT #’ drop down
    The existing ‘Check/EFT #’ drop down field is updated to include 'Acknowledged', 'Unacknowledged' and / or 'zero dollar' check/EFT#.
    System does not post of 'Unacknowledged' check/EFT #s. System post partial checks if not all ‘Check/EFT #’s' are selected. There is no need for the acknowledgement if the sum of all payments/payment reversals for the same ‘Check/EFT #’ is zero.
  • Batch Cash Posting - Payment Acknowledgement
    The registry setting ‘Prevent Posting Payments Unless Payment has been Acknowledged’ is added to the system to only apply acknowledged payments against client accounts.
    System does not allow the payment that has not been acknowledged by the treasury team to be applied against the client account when the ‘Prevent Posting Payments Unless Payment has been Acknowledged’ is set to 3". The adjustments and transfers can be posted without a payment acknowledgment. Please note: The ‘Enable Payment Acknowledgement’ registry setting must be enabled to enable the ‘Prevent Posting Payments Unless Payment has been Acknowledged’ registry setting.
  • Registry Setting - Prevent Posting Payments Unless Payment has been Acknowledged
    A new registry setting 'Prevent Posting Payments Unless Payment has been Acknowledged' is added to the system.
    This registry setting can be enabled only if the 'Enable Payment Acknowledgement' registry setting is enabled.
Included Updates
3, 9, 13, 18, 25, 41, 55, 59, 61, 62, 67, 77, 84, 87
Required Updates
Avatar PM 2022 Update 84
Product Update Form Description
The following is added: 1) The ability to select individual 'Check / EFT #' in '835 Health Care Claim Payment/Advice' when posting. 2) The 'Prevent Posting Payments Unless Payment has been Acknowledged' registry setting is added to support new '835 Health Care Claim Payment/Advice' functionality and new 'Batch Cash Posting' functionality. This registry setting can be enabled only if the 'Enable Payment Acknowledgement' registry setting is enabled. 3) The 'Posting Date for Automated 835s' registry setting. This allows either the processing date (default) or the Check/EFT date to be used as the Posting Date.
Topics
• 835 Health Care Claim Payment/Advice • NX • Registry Settings • Batch Cash Posting • Payment Acknowledgement
  • Edit Service Information - Admission vs. Service Program
    Edit Service Information functionality is updated to ensure the successful editing of an open service when the client was transferred from an admission program to another program after the date of service.
  • 835 Crossover Logic - Posting Code = Transfer Type - Redistribute (Close)
    The 835 Crossover Logic has been updated to ensure that the amount not paid on a service is correctly transferred to the next eligible guarantor when the posting code = Transfer Type - Redistribute (Close).
  • 835 Crossover Logic - CCBHC guarantors
    The 835 Crossover Logic has been updated to process CCBHC guarantors.
  • Web Service - Edit Service Information - Practitioner Disciple
    The Edit Service Information web service has been updated to display the following message when the services being edited does not contain a discipline assigned to the service Practitioner.
Included Updates
3, 9, 18, 34, 41, 55, 59, 62, 67, 77, 84, 87, 90
Product Update Form Description
The following issues are resolved: 1) An incorrect error message is displayed when editing a service in the 'Edit Service Information' form for a client when the client has been transferred to another program. 2) 835 remittance posting process will incorrectly transfer liability to NTST Default Payor (99999) if the next applicable guarantor subsequent to the billing guarantor has already met their monthly maximum allowable limit. 3) Editing a service via the Edit Service Information web service might incorrectly result in the "Discipline : Code [XX] not shared by practitioner and service." error message. Additionally, the 835 remittance crossover logic is enhanced to properly process CCBHC crossover guarantors.
Topics
• Edit Service Information • Program Transfer • Practitioner • 835 Health Care Claim Payment/Advice • NX • Web Services
  • Enhanced 'Address' information in several forms.
    The field 'Address Start Date' is added to the following forms: * 'Update Client Data' * 'Demographic' section of the 'Admission', 'Admission (Outpatient)', 'Discharge', 'Pre Admit', 'Pre Admit Discharge', and 'Call Intake' forms. The column 'address_start_date' is added to the SQL tables 'SYSTEM.patient_current_demographics', and 'SYSTEM.patient_demographic_history'
    The field 'AddressStartDate' is added to the 'Client Admission' and 'Client Demographics' web services.
Included Updates
3, 9, 18, 34, 41, 51, 55, 59, 62, 67, 77, 84, 87, 90, 91, 94, 95
Product Update Form Description
The new field 'Address Start Date' is added to the 'Admission' and 'Update Client Data' forms. The SQL tables 'SYSTEM.patient_current_demographics', 'SYSTEM.patient_demographic_history', Client Admission and Client Demographics web services are updated accordingly.
Topics
• Admission (Outpatient) • NX • Discharge • Call Intake • Admission • Update Client Data • Web Services • Pre Admit • Pre Admit Discharge
  • File Import - Payment/Adjustment Posting
    File Import functionality for the Payment/Adjustment Posting option has been updated to include a new field, 'Payment Acknowledgement Transaction Number'.
    The 'Payment Acknowledgement Transaction Number' field will be used in the import functionality when the following registry settings have the following values: 1. Enable Payment Acknowledgement = Y. 2. Prevent Posting Payments Unless Payment has been Acknowledged = 3 at a minimum. 3. Note: Registry setting option '3' is added in PM 2022 Update 99. Options '0', '1', & '2' were added in PM 2022 Update 88.
Included Updates
3, 9, 13, 18, 25, 34, 41, 51, 55, 59, 61, 62, 67, 77, 84, 87, 88, 90, 91, 94, 95, 97
Required Updates
Avatar PM 2022 Update 88
Product Update Form Description
The following is included: 1) The 'Prevent Posting Payments Unless Payment has been Acknowledged' registry setting is updated to include the "Payment/Adjustment Posting" 'File Import' file. 2) The "Payment/Adjustment Posting" 'File Import' file is updated to include 'Payment Acknowledgement Transaction Number' field.
Topics
• Registry Settings • NX • Payment Acknowledgement
  • Personal Pronouns may be included on client demographic forms and in client headers.
    The field 'Personal Pronouns' is supported on the 'Update Client Data' form and the 'Demographics' sections of the forms 'Admission', 'Admission(Outpatient)', 'Discharge', 'Call Intake', 'Pre Admit' and 'Pre Admit Discharge' when added using a registry setting.  Note: RADplus 2022 Update 109 is required to support 'Personal Pronouns'.
    The field 'Personal Pronouns' are available for addition to the 'Demographics' section on the above forms, as well as the 'Client Header', based on a field being added for selection in the Registry Setting 'Avatar PM->Client Information->Client Demographics->->->Client Demographics - Additional Fields'.
Included Updates
3, 9, 18, 34, 41, 51, 55, 59, 62, 67, 77, 84, 87, 90, 91, 94, 95, 97
Product Update Form Description
The following enhancements are included: 1) The 'Client Demographics - Additional Fields' registry setting is updated to include a selection for 'Personal Pronouns'. 2) The field 'Personal Pronouns' is supported on the 'Update Client Data' form and the 'Demographics' sections of the forms 'Admission', 'Admission(Outpatient)', 'Discharge', 'Call Intake', 'Pre Admit' and 'Pre Admit Discharge' when added using the registry setting. 3) The 'Personal Pronouns' field is supported by the Web Services associated with the forms listed in the previous item. Note: RADplus 2022 Update 109 is required to support 'Personal Pronouns'.
Topics
• NX • Admission • Update Client Data • Admission (Outpatient) • Pre Admit • Pre Admit Discharge • Call Intake • Web Services
  • Practitioner Enrollment - The 'Staff EVV Type' and 'Email Address' fields
    The 'Staff EVV Type' and 'Email Address' fields are added to the 'Practitioner Enrollment' and 'Practitioner Enrollment (Brief)' forms. The 'SYSTEM.staff_enrollment_history' SQL table and the 'Practitioner Register' and 'ClinicianServicesV2' web services are updated accordingly.
Included Updates
3, 9, 18, 34, 41, 51, 55, 59, 62, 67, 77, 84, 87, 90, 91, 94, 95, 97
Product Update Form Description
The new fields 'Staff EVV Type' and 'Email Address' are added to the 'Practitioner Enrollment' and 'Practitioner Enrollment (Brief)' forms. The 'PractitionerRegister' and 'ClinicianServicesV2' web services are updated accordingly.
Topics
• Practitioner • Web Services
  • Registry Setting - Enable Payment Acknowledgement
    When "Y" is selected the 'Payment Acknowledgment', 'General Ledger Payment Acknowledgment Interface Components' and 'General Ledger Payment Acknowledgment Account Numbers' forms will be added. Additionally, the 'Posting/Adjustment Codes Definition' form will be updated to include a new field called 'Payment Acknowledgement Type' and the 'Compile General Ledger Payment/Adjustment Interface File' will be updated to include a new field called 'Include Payment Acknowledgments'. Selecting "N" will remove the new forms and field. Note: Selecting "N" will remove all selections from the 'Prevent Posting Payments Unless Payment has been Acknowledged' registry setting.
    The 'Program' extended dictionary off of 'Treatment Service' is also added to support Payment Acknowledgements in the 'Compile General Ledger Payment/Adjustment Interface File'. Note: 'Compile General Ledger Payment/Adjustment Interface File' is updated to include Payment Acknowledgements in Avatar GL 2022 update 6.
Included Updates
3, 9, 13, 18, 25, 34, 41, 48, 51, 55, 59, 61, 62, 67, 77, 84, 87, 88, 90, 91, 94, 95, 97, 99, 100, 103
Required Updates
Avatar PM 2022 Update 88
Product Update Form Description
The 'Enable Payment Acknowledgement' registry setting is updated to allow the inclusion of Payment Acknowledgements in the 'Compile General Ledger Payment/Adjustment Interface File'. The 'Program' extended dictionary off of 'Treatment Service' is also added to support Payment Acknowledgements in the 'Compile General Ledger Payment/Adjustment Interface File'. Note: 'Compile General Ledger Payment/Adjustment Interface File' is updated to include Payment Acknowledgements in Avatar GL 2022 update 6.
Topics
• NX • Payment Acknowledgement • 835 Health Care Claim Payment/Advice
  • Extended dictionaries are added to 'Type of Discharge' (970).
    Extended dictionaries 'Encounter Discharge (FHIR)' off of the 'Type Of Discharge' dictionary (Client File, field# 970), 'Program (FHIR)' off of the 'Treatment Service' dictionary (Client File, field# 101), and 'Service Type (FHIR)' off of the 'RRG' dictionary (Client File, field# 1141) are added.
    extended dictionary on 'Type of Discharge' (970) to allow for mapping to the standard encounter discharge list. 
Included Updates
21, 26
Product Update Form Description
The new extended dictionaries 'Encounter Discharge (FHIR)' off of the 'Type Of Discharge' dictionary (Client File, field# 970), 'Program (FHIR)' off of the 'Treatment Service' dictionary (Client File, field# 101), and 'Service Type (FHIR)' off of the 'RRG' dictionary (Client File, field# 1141) are added.
Topics
• Dictionary • NX
  • Select reports are modified to prevent overlapping data displays.
    An issue is resolved to ensure that data in the following Crystal reports does not overlap with other data fields when being displayed in an Avatar NX environment: * Client Ledger * Service/Fee Cross Reference Definition * Claim Follow-Up Productivity Report * Unbilled Services Report
Included Updates
None
Product Update Form Description
An issue is resolved where fields may overlap on the "Client Ledger", "Claim Follow-Up Productivity Report", "Service Fee/Cross Reference Maintenance", and "Unbilled Services Report" reports in the NX Report Viewer.
Topics
• Client Ledger • NX • Service Fee/Cross Reference Maintenance
  • Support is added for other products and modules
    The 'Delete Last Practitioner Termination Date' form is enhanced to support other products and modules.
Included Updates
None
Product Update Form Description
Avatar PM is enhanced to support other products and modules.
Topics
• Practitioner • CareFabric • Electronic Visit Verification
  • PM UTC functionality
    An issue has been resolved that may occur when UTC is enabled and the Data Entry Local Time field value is after midnight.
    RADplus 2022 Update 115 is required to fully resolve the issue.
Included Updates
None
Product Update Form Description
Avatar PM is enhanced to support future functionality.
Topics
• Practitioner • NX • Client Charge Input