Avatar PM 2022 Monthly Release 2022.02.01 Summary

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Update 31 Details \| User Acceptance Tests Incident-To Practitioner Daily Log - Edit Daily Log Entry section The 'Edit Daily Log Entry' option in the 'Incident to Practitioner Daily Log' form allows user to edit multiple locations for the same time range if one is telehealth. Value Added: The 'Incident-To Practitioner daily Log' form is updated to allow user to add and edit multiple location entries with the valid overlapping time range.	Topics • Incident-To-Practitioner Daily Log • NX

Update 34 Details \| User Acceptance Tests Electronic billing - Split services workflow The 837 billing logic is updated to allow all split service(s) in the bill. Value Added: The split service(s) functionality is enhanced to link all the split service(s) to the Progress Note through a table column 'JOIN_TO_PARENT_TX' in the 'SYSTEM.billing_tx_history' SQL table. Edit Service Information - Editing split services Resolves an issue to ensure that all the split services are included in the bill after updating through 'Edit service Information' form. Value Added: Electronic billing logic is enhanced to allow all the split service(s) in the bill after editing service information.	Topics • 837 Professional • Managed Care Authorizations • NX • 837 Institutional • Edit Service Information

Update 41 Details \| User Acceptance Tests Avatar PM 'Practitioner Enrollment' and 'Practitioner Enrollment (Brief)' Forms The Avatar PM 'Practitioner Enrollment' and 'Practitioner Enrollment (Brief)' forms are updated. Value Added: Adds new fields and functionality to 'Practitioner Enrollment' and 'Practitioner Enrollment (Brief)' Forms	Topics • Practitioner • Performing Provider • NX

Update 52 Details \| User Acceptance Tests Managed Care Authorizations - Authorization Group Functionality for the 'Authorization Group' has been updated to process the selected 'Associated Service Program(s)' when the client is admitted to a program that has a Usage Type' of 'Admission. Value Added: 'Associated Service Program(s)' are now able to be used with 'Admission' programs.	Topics • Managed Care Authorizations • NX

Update 56 Details \| User Acceptance Tests 'Team Assignment' is enhanced to no longer display inactive teams. When a 'Team' is marked as inactive in the 'Team Definition' form, the inactive teams will no longer display in the 'Team Assignment' drop down in the admission forms. Value Added: Enhanced 'Team Assignment' display and SQL table contents.	Topics • NX • Team Assignment

Update 67 Details \| User Acceptance Tests Payment Acknowledgement - form The 'Payment Acknowledgement' form is added to the system and is enabled when the 'Enable Payment Acknowledgement' registry setting has a value of 'Y'. Value Added: Allows the user to use the Payment Acknowledgement form to enter/edit/post/reverse acknowledged payments.	Topics • NX • Payment Acknowledgement

Update 87 Details \| User Acceptance Tests Default Guarantor Assignment - multiple default guarantors The 'Default Guarantor Assignment' form is updated to allow the selection of multiple default guarantors. Value Added: Allows entry of more than one default guarantor	Topics • NX • Default Guarantor Assignment • Default Guarantor Order Setup

2021 Update 130 Details \| User Acceptance Tests Avatar PM is prepared for future functionality SQL tables have been updated with UTC related fields for future use. Value Added: Updating SQL tables to prepare for future functionality	Topics • HL7

Changed (1)

Update 77 Details | User Acceptance Tests

A new report: 'CPT License Count Report' is added to Avatar PM.

A new report called 'CPT License Count Report' is added to list active Avatar Users and Practitioners that have used CPT Codes in Avatar PM. The report needs to be run for each facility in the system. Inactive User and Providers are not included.

Value Added: Ability to track CPT usage by User and Provider.

CPT Code copyright notice is added to Avatar forms.

The AMA copyright notice: "CPT copyright 2021 American Medical Association. All rights reserved." will be added to the bottom of the following forms via a display only text field. * CPT Code Definition * CPT Place of Service Override * Service Fee/Cross Reference Maintenance * Service Fee/Cross Reference Maintenance (Guarantor Definitions)

Value Added: Added copyright notice for CPT content to select forms.

Avatar PM is enhanced with updated CPT codes.

Avatar PM is updated with the AMA provided list of CPT codes for 2021. Only codes that do not already exist in the system will be added. Existing CPT Codes will not be overridden. No start or end dates are added. Any CPT codes that already exist within Avatar PM will remain unchanged.

Value Added: CPT codes are updated with current AMA CPT Code content.

Copyright notice is added to forms where CPT content is displayed.

Per the AMA, all forms will contain a copyright notice. The notice: "CPT copyright 2021 American Medical Association. All rights reserved." will be added to the bottom of forms via a display only text field. The trademark symbol will be displayed following the first appearance of 'CPT' in each form section.

Value Added: AMA License copyright notice is added to all CPT content.

Topics

• NX • CPT License Count Report • CPT Codes • Service Fee/Cross Reference Maintenance • Program Maintenance • Single Program Maintenance • Eligibility Inquiry (270) Request • Eligibility Response (271)

Fixed (2)

Update 31 Details \| User Acceptance Tests Incident-To Practitioner Daily Log - Validating overlapping entry for the practitioner Resolves an issue to ensure that the 'Incident-To Practitioner Daily Log' form is updated to allow overlapping time entries for any given Practitioner on any given date when only one of the location in question has the 'Is this a Telehealth location' extended dictionary set to "No" and the other locations has the 'Is this a Telehealth location' extended dictionary set to "Yes".	Topics • Incident-To-Practitioner Daily Log • NX

Update 90 Details \| User Acceptance Tests Avatar PM 'Client Call Intake' Web Service An issue is resolved to ensure that the Avatar PM 'Client Call Intake' web service successfully/auto-assigns the next available Client ID on successful filing of Call Intake record (where Avatar PM Registry Setting 'Auto Assign Next ID' is enabled). In addition, properties for the fields 'Divide Sliding Fee Scale Amount by Number of Family Members Receiving Services' and 'Sliding Fee Scale - Number of Family Members Receiving Services' are added to the 'Client Call Intake' web service.	Topics • Call Intake • Web Services

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